Assurance d’œuvres d’art tous risques, séjour et transport

The opportunity presented is a call for tenders, reference EP-COMM/2025/OP/0027, published by the European Parliament's Directorate-General for Communication. It aims to secure an all-inclusive insurance contract for artworks that covers all risks, including during storage and transportation. The duration of the contract is a maximum of 48 months, and the method of award is based on the lowest price submitted by eligible bidders.

The deadline for submitting tenders is October 29, 2025, at 17:00 Europe/Brussels time, with the public opening of tenders scheduled for October 30, 2025, at 10:00 Europe/Brussels time. Questions regarding the tender must be submitted by October 21, 2025, before 06:00 Europe/Brussels time, as the contracting authority is not obligated to respond to inquiries submitted after this date.

Bidders must submit their proposals electronically through the eSubmission system, which is accessible via the Funding and Tenders Portal. Participation requires a Personal Identification Code (PIC), essential for both individual applicants and those applying as part of a consortium. The eSubmission platform supports several file types, with a maximum attachment size of 50 MB and a limit of 200 files per submission.

Documents relevant to the tender, including the invitation letter, tender specifications, technical requirements, financial offer forms, and declarations, are only available in French. As such, fluency in French may be beneficial for those wishing to participate.

This tender is not categorized as traditional funding since it pertains to procurement for service provision. There are no co-funding requirements, and the application process is structured as a single-stage assessment focused on price. The contract’s estimated financial details are unspecified.

Eligible applicants for this tender are primarily insurance companies capable of providing the requisite services. Although not explicitly mentioned, it is implied that the opportunity is open to entities within the EU and potentially the EEA, focusing on those with expertise in fine arts insurance for transport and storage.

In summary, this tender represents a specialized procurement process where qualified insurance providers can compete for a multi-year contract to ensure the safety and risk management of valuable artworks owned or displayed by the European Parliament.

This is a call for tenders, reference EP-COMM/2025/OP/0027, published on 18/09/2025. The TED reference is 179/2025 611492-2025. The call is for an all-inclusive insurance contract covering all risks, including during storage and transport, for works of art. The European Parliament, specifically the Directorate-General for Communication (COMM), is the lead contracting authority. The procedure type is open. The contract is for services, with a maximum duration of 48 months. The award method will be based on the lowest price. There is no framework agreement associated with this tender.

Key Milestones:
TED publication date: 18/09/2025
Date and time of public opening: 30/10/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 29/10/2025 17:00 Europe/Brussels
Deadline for submitting questions: 21/10/2025 06:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after this date.

Submission Details:
Submissions must be sent exclusively via electronic means to the address provided upon accessing the submission link. The submission method is electronic.

Documents:
The following documents are available for download:
FRINVITATION LETTER Invitation letter Published on 18/09/2025 Version 1 No translations available
FRAnnexe A - CAHIER DES CHARGES Tender specifications Published on 18/09/2025 Version 1 No translations available
FRAnnexe I - Cahier des charges technique Technical specifications Published on 18/09/2025 Version 1 No translations available
FRAnnexe VIII- Bordereau financier Financial offer form Published on 18/09/2025 Version 1 No translations available
FRAnnexe III - Déclaration sur l’honneur exclusion et sélection Declaration on honour (tender) Published on 18/09/2025 Version 1 No translations available
FRAnnexe IX - Déclaration sur l’honneur mesures restrictives Declaration on honour (tender) Published on 18/09/2025 Version 1 No translations available
FRAnnexe XII - Engagement de non-divulgation Declaration on honour (tender) Published on 18/09/2025 Version 1 No translations available
FRAnnexe B - CONTRAT DIRECT Draft contract Published on 18/09/2025 Version 1 No translations available
FRAnnexe IVb - Guide to complete - Signalétique financier Other invitation to tender document Published on 18/09/2025 Version 1 No translations available
FRAnnexe VI - Déclaration concernant les sous-traitants Other invitation to tender document Published on 18/09/2025 Version 1 No translations available

Questions and Answers (Q&A):
Any public Q&A will be available. Users must log in to create questions.

FAQ from the system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The names must adhere to the system requirements.

Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For request to participate.

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking on the link.

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already has one, use that one.

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if any of your departments are already registered.

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system?
The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this tender opportunity is an invitation from the European Parliament for companies to bid on a contract to provide all-inclusive insurance for works of art. This insurance should cover all risks, including those associated with storage and transportation. The tender is an open procedure, meaning any eligible company can submit a bid. The contract will be awarded to the company offering the lowest price, and the maximum duration of the contract is 48 months. Interested parties must submit their tenders electronically by 29/10/2025. The documentation is primarily in French, and potential bidders should carefully review all annexes, including the technical specifications, financial offer form, and declarations of honor, to ensure their bids are compliant. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given that this is a call for tenders for an insurance contract, it is likely that eligible applicants are insurance companies or providers capable of offering the required services.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the European Parliament seeks to purchase services via a contract.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. Given that it is an EU tender, it is likely open to entities within the EU and potentially the EEA, but this needs to be confirmed in the tender documents.

Target Sector: Insurance. Specifically, the tender targets "Assurance d’œuvres d’art tous risques, séjour et transport," which translates to all-inclusive insurance for works of art, including their stay and transport.

Mentioned Countries: No specific countries are mentioned, but the documents are in French, suggesting that French-speaking entities may be particularly interested or that the tender is relevant to activities in French-speaking regions. The contracting authority is in Brussels.

Project Stage: This is for service provision, so the expected maturity is commercialization. The tender seeks an established provider to deliver ongoing insurance services.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: Open call. The procedure type is listed as "Open procedure," indicating an open call for tenders.

Nature of Support: Non-monetary services. The successful applicant will receive a service contract in exchange for providing insurance services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by evaluation and selection.

Success Rates: Success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text.

Summary:

This is a call for tenders (EP-COMM/2025/OP/0027) issued by the European Parliament, Directorate-General for Communication (COMM), for an all-inclusive insurance contract covering works of art, including their stay and transport. The tender is an open procedure, meaning any eligible insurance provider can submit a bid electronically. The contract duration is a maximum of 48 months, and the award method is based on the lowest price. The TED publication date was 18/09/2025, and the deadline for submitting tenders is 29/10/2025 at 17:00 Europe/Brussels time. The public opening of the tenders will occur on 30/10/2025 at 10:00 Europe/Brussels time. The contracting authority will not answer questions submitted after 21/10/2025 06:00 Europe/Brussels.

To participate, tenderers must submit their proposals electronically via the eSubmission system. A Personal Identification Code (PIC) is mandatory for all tenderers, whether they are single entities or part of a consortium. The eSubmission system supports various file types, with a maximum size of 50 MB per attachment and a limit of 200 files per submission. The system is multilingual, supporting all 24 official EU languages, and uses encryption to ensure the integrity and confidentiality of the information. Tenderers can view and edit their draft submissions until the deadline.

The tender documents, including the invitation letter, tender specifications (Cahier des Charges), technical specifications, financial offer form (Bordereau financier), draft contract, and various declarations, are available for download. All documents are currently only available in French.