Alquiler de dispositivos higiénico-sanitarios, suministro de productos asociados y servicios de instalación y mantenimiento

This document is a pre-announcement regarding an upcoming procurement procedure by the European Agency for Safety and Health at Work (EU-OSHA). It highlights the intention to issue a contract for the rental of hygienic and sanitary equipment, including related installation and maintenance services. The overall budget for this contract is estimated at 60,000 EUR, excluding VAT, and it is designed to ensure a healthy indoor environment within EU-OSHA facilities, which may be exposed to various pollutants.

The specific items to be contracted include hygienic containers, disinfectants, surface sanitizers, air purifiers, anti-dirt mats, and hydroalcoholic gel. The contract will last for a maximum of 48 months and operates under a framework agreement that does not require recompetition during this period.

Both individual organizations and consortia are eligible to express interest, but if a consortium wants to submit a joint offer, they must declare their intent as a consortium during the expression of interest stage. The expression of interest period opens on November 4, 2025, and closes on November 13, 2025. Following this, the contracting authority will launch a negotiated procedure to select candidates, indicated to commence shortly thereafter.

Specific details about geographic eligibility are not provided, but it is inferred that bidders from EU member states and possibly EEA countries can apply. The nature of the contract is classified under CPV code 85142300, which relates to hygiene services.

Successful applicants will be compensated with financial payments for their services rendered, with no co-funding requirement indicated. The process also includes a site visit as a part of the assessment. The estimated contract value places it within a low to middle value procurement, making it manageable for specialized service providers in the hygiene sector. The call for tenders is expected to be formally launched after the expression of interest period concludes.

This is a publication announcing the European Agency for Safety and Health at Work (EU-OSHA)'s intention to publish a future negotiated low or middle value procedure. This is not a call for tenders. The procedure identifier is OSHA/2025/LVP/0033-EXA.

The description of the planned call for tenders is as follows: EU-OSHA plans to launch a tender with the following deliverables and objectives:

Expected deliverables:

The contracting of the rental of hygienic and sanitary equipment, including installation, commissioning and associated maintenance services; including hygienic containers, bacteriostatics, surface sanitizers, air purifiers, anti-dirt and/or disinfectant mats.

The supply of associated products: including hydroalcoholic gel, bactericidal cleaner for mats and other related products.

General objectives of the contract to be awarded:

Guaranteeing a healthy indoor environment, in particular an optimal level of sanitation in the contracting authority's facilities potentially exposed to the development, proliferation and concentration of polluting environmental substances.

A visit to the facilities is planned as part of the procedure. More details will be provided in the tender specifications.

The maximum total budget available for the contract to be awarded will be EUR 60,000.00, excluding VAT.

It is possible to express interest as an individual organization or as a consortium. However, candidates invited will only be able to submit a joint offer with other economic operators if they have expressed interest in the planned procedure as a consortium.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is 60000 EUR. The lead contracting authority is the European Agency for Safety and Health at Work (EU-OSHA). The main classification (CPV) is 85142300 Hygiene services. The nature of the contract is services. The maximum contract duration is 48 months. It is a framework agreement without reopening of competition.

Milestones:

Start date for expression of interest: 2025-11-04 Europe/Brussels

Deadline for expression of interest: 14/11/2025 06:59 Europe/Madrid

Indicative date of launch of the negotiated procedure: 2025-11-14 Europe/Madrid

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is Express interest.

A question and answer section is available.

A frequently asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement of a future tender by EU-OSHA for hygiene and sanitation services. The tender will involve renting hygienic equipment, supplying related products, and maintaining a healthy indoor environment at EU-OSHA facilities. The maximum budget is 60,000 EUR, and the contract duration is 48 months. Companies can express their interest electronically, either individually or as part of a consortium. The actual call for tenders will be launched around November 14, 2025.

Eligible Applicant Types: The opportunity is open to both individual organizations and consortia. The text specifies: "Es posible expresar interés como organización individual o como consorcio. No obstante, tenga en cuenta que los candidatos invitados sólo podrán presentar una oferta conjunta con otros operadores económicos si han expresado interés en el procedimiento previsto como consorcio." This indicates that both single applicants and consortia are eligible, but consortia must have expressed interest as a consortium to submit a joint offer.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The text explicitly states that this is "not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure." The nature of the contract is services.

Consortium Requirement: A consortium is not required. The opportunity is open to both single applicants and consortia. However, if a group intends to bid as a consortium, they must express their interest as such.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly state geographic eligibility. However, given that the contracting authority is the European Agency for Safety and Health at Work (EU-OSHA), it can be inferred that the geographic eligibility is likely within the EU or EEA, or potentially EU candidate countries. Further details would be needed from the full call for tenders.

Target Sector: The target sector is hygiene services. The main classification (CPV) code is 85142300, which corresponds to "Hygiene services." The description also focuses on ensuring a healthy indoor environment and optimal hygiene in the contracting authority's facilities.

Mentioned Countries: No specific countries are mentioned. The contracting authority is the European Agency for Safety and Health at Work (EU-OSHA), suggesting a focus on the European Union.

Project Stage: The project stage is not explicitly mentioned, but it appears to be at the stage where the contracting authority needs to procure services for the rental, installation, maintenance, and supply of hygiene and sanitation equipment and products. This suggests a need for established solutions rather than early-stage research or development.

Funding Amount: The estimated total value of the contract is 60,000 EUR, excluding VAT. This falls into the under €50k to €200k range.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest, selected candidates will be invited to negotiate the terms of the contract. The method of expression of interest is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing services. The contract involves the rental of hygiene equipment, supply of associated products, and provision of installation and maintenance services.

Application Stages: There are at least two stages: 1) Expression of interest, and 2) a negotiated procedure for selected candidates.

Success Rates: The success rates cannot be determined from the provided text. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the outcome of those negotiations.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement for a future negotiated procurement procedure by the European Agency for Safety and Health at Work (EU-OSHA). The agency intends to contract services for the rental, installation, and maintenance of hygiene and sanitation equipment, as well as the supply of associated products. The goal is to ensure a healthy indoor environment in EU-OSHA's facilities. The maximum budget for the contract is 60,000 EUR (excluding VAT), and the contract duration is up to 48 months. Both individual organizations and consortia can express their interest electronically. The expression of interest period starts on November 4, 2025, and ends on November 14, 2025. This is not a call for tenders, but rather an announcement of a planned negotiated procedure for a low to middle value contract. After expressing interest, selected candidates will be invited to participate in a negotiated procedure. A site visit is planned as part of the procedure.