Administrative and secretarial support for the implementation of initiatives on digital health and the European Health Data Space (EHDS)

The tender opportunity, identified as HADEA/2025/OP/0034, is a call for tenders issued by the Health and Digital Executive Agency (HaDEA). It seeks to secure a service contract that provides administrative and secretarial support for the implementation of digital health initiatives, specifically related to the European Health Data Space (EHDS). The estimated total value of the contract is €1 million, and it is set for a maximum duration of 36 months.

This procurement is an open procedure, allowing any qualified organization capable of providing the necessary services to apply. The submission deadline is October 7, 2025, at 16:00 Europe/Brussels time, and the public opening of tenders will occur the following day, October 8, 2025, at 14:00 Europe/Brussels time. The award criterion will be based on the best price-quality ratio.

The contract is centered on administrative and secretarial tasks for managing various governance bodies responsible for overseeing the implementation of the EHDS regulation and other digital health projects. It targets organizations in the health and digital health sectors and possibly those with capabilities in research and development services. Eligible applicants are suggested to include large enterprises, consulting firms, research institutions, and similar entities, though it's noted that small and medium enterprises may not be the primary focus.

Submissions must be made electronically via the eSubmission system, which supports multiple file types and encryption to maintain document integrity. Each participant must obtain a Personal Identification Code (PIC) for participation. The system permits a maximum attachment size of 50 MB, with a cap of 200 files per tender submission.

Critical documents related to this tender, such as the invitation letter, draft service contract, tender specifications, and financial offer form, are available for download, with all documents published on August 1, 2025. Interested applicants are advised to review these documents thoroughly and adhere to all technical submission guidelines.

No explicit co-funding is mentioned, and no historical success rates are provided in the tender details. This opportunity represents a substantial engagement for service providers looking to support European digital health initiatives and involves robust administrative capabilities.

The call for tenders HADEA/2025/OP/0034 is for a service contract providing administrative and secretarial support for the implementation of initiatives on digital health and the European Health Data Space (EHDS). This support includes managing groups and governance bodies involved in the implementation and operation of the European Health Data Space Regulation and other digital health initiatives. The procedure type is an open procedure. The estimated total value of the contract is 1,000,000 EUR. The TED publication date was 01/08/2025. The lead contracting authority is the Health and Digital Executive Agency (HaDEA). The main classification (CPV) code is 73000000, which refers to research and development services and related consultancy services. The nature of the contract is for services, and the maximum contract duration is 36 months. The award method is based on the best price-quality ratio. No framework agreement is mentioned. The date and time of the public opening are 08/10/2025 at 14:00 Europe/Brussels time. The deadline for receipt of tenders is 07/10/2025 at 16:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 29/09/2025 at 06:00 Europe/Brussels time. Submissions must be sent exclusively via electronic submission.

The following documents are available for download:
EN1. Invitation-to-tender-HaDEA 2025 OP 0034 Invitation letter, published on 01/08/2025, Version 1, No translations available.
EN2. Draft Service Contract HaDEA_2025_OP_0034 Draft contract, published on 01/08/2025, Version 1, No translations available.
EN2.1 Appendix 1 Security requirements en 2025 - HaDEA_2025_OP_0034 Draft contract annex, published on 01/08/2025, Version 1, No translations available.
EN2.2 Appendix 2 Security baseline HaDEA_2025_OP_0034 Draft contract annex, published on 01/08/2025, Version 1, No translations available.
EN3. Tender Specifications - HaDEA_2025_OP_0034 Tender specifications, published on 01/08/2025, Version 1, No translations available.
EN4. HaDEA declaration on honour - HaDEA_2025_OP_0034 Declaration on honour (tender), published on 01/08/2025, Version 1, No translations available.
EN5. Financial Offer form HADEA 2025 OP 0034 Financial offer form, published on 01/08/2025, Version 1, No translations available.

The eSubmission system supports the latest versions of Google Chrome or Mozilla Firefox. For technical issues, users are advised to clear their browser's cache and cookies. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents using an asymmetric key. The maximum file size for attachments is 50 MB, and the number of attachments is limited to 200 files per tender. A Personal Identification Code (PIC) is mandatory for participation. A PIC is unique and its validity is not limited in time. Draft submissions can be viewed, edited, and deleted until the submission deadline.

This tender is an opportunity for organizations to provide administrative and secretarial support to the Health and Digital Executive Agency (HaDEA) in the implementation of digital health initiatives, particularly those related to the European Health Data Space (EHDS). The contract involves managing groups and governance bodies, requiring expertise in administrative tasks, secretarial duties, and familiarity with digital health and data governance frameworks. The tender is open to all eligible organizations, and the award will be based on the best price-quality ratio. Interested parties should carefully review the tender specifications and related documents, prepare their submissions electronically, and ensure they meet all the technical and procedural requirements, including obtaining a PIC and adhering to file size and format limitations. Questions can be submitted, but the contracting authority is not obliged to answer questions received after 29/09/2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of a service contract and the requirement for a Financial Offer form, it can be inferred that eligible applicants are likely to be organizations such as SMEs, large enterprises, consulting firms, research institutions, or other entities capable of providing administrative and secretarial support services.

Funding Type: The funding type is a service contract, specifically a procurement.

Consortium Requirement: The opportunity details do not explicitly state whether a consortium is required or if a single applicant is sufficient. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU funding opportunity related to the European Health Data Space (EHDS), it is highly likely that the geographic eligibility includes EU member states and potentially EEA countries or other countries associated with EU programs.

Target Sector: The target sector is primarily related to health and digital health, specifically focusing on the implementation of initiatives on digital health and the European Health Data Space (EHDS). It also encompasses research and development services and related consultancy services, as indicated by the CPV code 73000000.

Mentioned Countries: No specific countries are mentioned, but the focus on the European Health Data Space Regulation implies that the opportunity is relevant to the European Union member states.

Project Stage: The project stage is implementation and operation, as the service contract is for providing administrative and secretarial support in managing the groups and governance bodies contributing to the implementation and operation of the European Health Data Space Regulation and other digital health initiatives.

Funding Amount: The estimated total value of the contract is 1,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the tender, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly stated.

Summary:

This opportunity is a call for tenders issued by the Health and Digital Executive Agency (HaDEA) for a service contract. The contract aims to secure administrative and secretarial support for the implementation of digital health initiatives, particularly the European Health Data Space (EHDS) Regulation. The estimated total value of the contract is 1,000,000 EUR, and the maximum contract duration is 36 months.

The call is open, meaning any organization capable of providing the required services can apply. The submission method is electronic, and the deadline for receipt of tenders is October 7, 2025. The award method is based on the best price-quality ratio.

The tender specifications and other relevant documents, including the invitation letter, draft service contract, security requirements, security baseline, declaration on honour, and financial offer form, are available for download.

The call is relevant to organizations in the health and digital health sectors, as well as those providing research and development and consultancy services. A Participant Identification Code (PIC) is mandatory for participation, whether as a single applicant or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.