ACHAT DE MÉDAILLES POUR LES 20 ANS DE SERVICE DU PERSONNEL AUPRÈS DE LA COMMISSION EUROPÉENNE

The European Commission's Directorate General for Human Resources and Security has issued a public procurement tender for the supply of commemorative medals to be awarded during an annual ceremony honoring European Commission staff for 20 years of service. This open tender, noted as EC-HR/2026/OP/0005, is not a grant opportunity but rather a procurement contract estimated at a total value of €160,000.

The procurement process follows EU public procurement rules and is classified under the Common Procurement Vocabulary code 18530000, which refers to supplies related to presents and rewards. The contract will be a framework agreement, allowing for multiple orders over an initial duration of 12 months with the possibility of three one-year renewals, potentially totaling 48 months.

Suppliers, manufacturers, or businesses capable of providing the requested medals are eligible to submit bids; however, the indication that the suitable applicant type for small and medium enterprises is marked as false may suggest challenges for smaller suppliers. The submission of tender bids is to be done electronically by the deadline of February 23, 2026, at 17:30 CET, with the public opening of tenders scheduled for February 24, 2026, at 10:00 CET. Bids will be evaluated based solely on price, with the contract awarded to the lowest-cost tender that fulfills all technical specifications.

The tender documents include an invitation letter and various annexes detailing the required documentation such as declarations of honor, agreements for joint offers, and technical compliance forms. There is no co-funding required for contractors, as the European Commission will cover the costs entirely. Clarifications regarding discrepancies in medal specifications have been provided in the tender documentation.

Interested parties can find all related documents available for download on the EU Funding and Tenders Portal.

The European Commission, DG HR Human Resources and Security, has issued a call for tenders EC-HR/2026/OP/0005 for the purchase of medals for its staff. These medals are presented to European Commission staff members during an annual ceremony to commemorate their 20th year of service. The procedure type is an open procedure. The estimated total value of the tender is 160,000 EUR. The TED publication date is 22/01/2026. The maximum contract duration is 48 months. The award method will be based on the lowest price. This is a framework agreement without reopening of competition. The TED reference is 15/2026 48806-2026. The main classification (CPV) code is 18530000 Presents and rewards. The nature of the contract is supplies. The date and time of the public opening is 24/02/2026 at 10:00 Europe/Brussels. The deadline for receipt of tenders is 23/02/2026 at 17:30 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 14/02/2026 05:59 Europe/Brussels. Submissions must be sent exclusively at the address for submission given on the submission page. The submission method is electronic.

The following documents are available for download:

FRFR-Invitation to tender EC-HR2025OP0488 Achat de medailles - 20 ans de serviceInvitation letterPublished on 22/01/2026Version 1 No translations available
FRAnnexe 1-Liste des docs à joindreOther invitation to tender documentPublished on 22/01/2026Version 1 No translations available
FRAnnexe 2- Declaration honneur exclusion-sélectionDeclaration on honour (tender)Published on 22/01/2026Version 1 No translations available
FRAnnexe 3- AccordProcuration si offre conjointeOther invitation to tender documentPublished on 22/01/2026Version 1 No translations available
FRAnnexe 4-Liste des sous-traitants désignésOther invitation to tender documentPublished on 22/01/2026Version 1 No translations available
FRAnnexe 5.1- Lettre engagement sous-traintant désignéOther invitation to tender documentPublished on 22/01/2026Version 1 No translations available
FRAnnexe 5.2 Lettre engagement entité tierceOther invitation to tender documentPublished on 22/01/2026Version 1 No translations available
FRAnnexe 6 Bordereau financierFinancial offer formPublished on 22/01/2026Version 1 No translations available
FRAnnexe 7 - Bordereau de conformité techniqueOther invitation to tender documentPublished on 22/01/2026Version 1 No translations available
FRAnnexe 8Other invitation to tender documentPublished on 22/01/2026Version 1 No translations available

A question was raised regarding a discrepancy between the description and the photo of the silver medal. The response confirmed the discrepancy, stating that they did not have an example of the silver medal with the correct surface available. This Q&A was published on 02/02/2026 at 17:52.

In summary, this is a call for tenders from the European Commission for the procurement of medals to be awarded to staff members in recognition of 20 years of service. The tender is an open procedure with a budget of 160,000 EUR, and the contract will be awarded to the bidder offering the lowest price. The contract will be a framework agreement lasting 48 months. Interested parties must submit their tenders electronically by 23/02/2026. The tender documents, including the invitation letter, annexes, and financial offer form, are available for download. A clarification has been issued regarding a discrepancy in the description of the silver medal.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, it is likely open to suppliers, manufacturers, and other businesses capable of providing the requested goods (medals). Subcontractors and third parties are also mentioned in the annexes, suggesting that different types of entities can be involved.

Funding Type: This is a procurement opportunity, specifically a call for tenders.

Consortium Requirement: The tender documents mention the possibility of joint offers and the involvement of subcontractors, suggesting that both single applicants and consortia are potentially eligible. Annex 3 refers to "AccordProcuration si offre conjointe" which translates to "Agreement Power of Attorney if joint offer". Annex 4 refers to "Liste des sous-traitants désignés" which translates to "List of designated subcontractors".

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but as an EU procurement, it is likely open to companies registered in the EU and potentially to companies from countries with which the EU has relevant trade agreements.

Target Sector: This program targets the supplies sector, specifically presents and rewards, as indicated by the CPV code 18530000.

Mentioned Countries: No specific countries are mentioned, but the contracting authority is the European Commission, implying that the opportunity is relevant to the EU.

Project Stage: The project stage is procurement, specifically the acquisition of goods (medals).

Funding Amount: The estimated total value of the contract is 160,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for supplying the requested medals.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by evaluation and award.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned.

Summary: This is a call for tenders issued by the European Commission, DG HR - Human Resources and Security, for the purchase of medals to be awarded to its staff members upon reaching 20 years of service. The procedure is an open procedure with electronic submission. The estimated total value of the contract is 160,000 EUR, and the maximum contract duration is 48 months. The award method is based on the lowest price. The deadline for receipt of tenders is 23/02/2026 at 17:30 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 14/02/2026 05:59 Europe/Brussels. The tender documents include an invitation letter and several annexes related to required documents, declarations, agreements, financial offers, and technical compliance. A question was raised regarding a divergence between the description and the photo of a silver medal, with a clarification provided by the contracting authority.