Support to the operation of the Renewable and Low-Carbon Fuels Industrial Alliance. Phase II

The European Commission, through the Directorate-General for Mobility and Transport (DG MOVE), has announced a tender opportunity (EC-MOVE/2025/OP/0025) for administrative support to the Renewable and Low-Carbon Fuels Industrial Alliance. This is an open procedure requiring electronic submissions. The tender aims to provide essential operational support for the alliance, which focuses on increasing the production and supply of renewable and low-carbon fuels in aviation and waterborne sectors, aligning with the FuelEU Maritime and RefuelEU Aviation initiatives.

The contract is valued at an estimated €300,000 with a maximum duration of 36 months. The specific tasks include providing administrative and logistical assistance to the alliance's governing bodies, maintaining a project database, organizing networking events, and preparing newsletters for the alliance members. The award of the contract will be based on the best price-quality ratio.

Key dates include the tender publication on August 8, 2025, and the deadline for submissions on September 19, 2025, with a mandatory inquiry deadline on September 11, 2025. Submissions must be made electronically, and a valid Personal Identification Code (PIC) is required. The eSubmission system supports multiple languages and ensures the integrity and confidentiality of documents through encryption. The tender documents include various forms, specifications, and requirements necessary for participation.

Eligible applicants include professional service providers, consultancy firms, and other entities with experience in administrative and logistical support, particularly in the energy and transport sectors. The opportunity is open primarily to organizations within the EU and potentially other countries as per EU procurement regulations.

The European Commission, Directorate-General for Mobility and Transport (DG MOVE), has published a call for tenders, EC-MOVE/2025/OP/0025, for administrative support to the Renewable and Low-Carbon Fuels Industrial Alliance (RLCF). This is an open procedure with electronic submission. The TED reference is 151/2025 519657-2025.

The purpose of this contract is to provide essential support to the operations of the RLCF Industrial Alliance, including support to the Commission. The specific tasks include:

Provide administrative and logistic support to the governing bodies of the Alliance.
Maintain a database of projects to be included in the Alliance pipeline of projects.
Arrange and organise matchmaking sessions and events of the Alliance.
Draft an Alliance newsletter and distribute it among members.

The RLCF Value Chain Industrial Alliance focuses on boosting the production and supply of renewable and low-carbon fuels in the aviation and waterborne sectors. It is designed as a key flanking measure to the FuelEU Maritime and RefuelEU Aviation initiatives.

The estimated total value of the contract is 300,000 EUR. The contract's nature is for services, and the maximum contract duration is 36 months. The award method is based on the best price-quality ratio. No framework agreement is mentioned.

Key milestones include:

TED publication date: 08/08/2025
Date and time of public opening: 22/09/2025 12:00 Europe/Brussels
Deadline for receipt of tenders: 19/09/2025 23:59 Europe/Brussels
Deadline after which the Contracting authority is not bound to reply to questions: 11/09/2025 06:00 Europe/Brussels

The main classification (CPV) code is 79410000 Business and management consultancy services.

The following documents are available for download:

ENinvitation-to-tender-ECMOVE2025OP0025 Administrative support to RLCF AllianceInvitation letterPublished on 08/08/2025Version 1 No translations available
ENAnnex I - RLCF TS - Final versionTender specificationsPublished on 08/08/2025Version 1 No translations available
ENAnnex 6 - Financial offer formFinancial offer formPublished on 08/08/2025Version 1 No translations available
ENAnnex 2 - declaration-honour-FR Recast-2025-enDeclaration on honour (tender)Published on 08/08/2025Version 1 No translations available
ENAnnex II - Contrat-direct-service-2024 FR RLCF Phase IIDraft contractPublished on 08/08/2025Version 1 No translations available
ENAppendix 2 Security requirements en 2025 - no CIS access, no data outsourcingDraft contract annexPublished on 08/08/2025Version 1 No translations available
ENAnnex 3 - Power of attorney - AgreementOther invitation to tender documentPublished on 08/08/2025Version 1 No translations available
ENAnnex 4 - List of identified subcontractors and proportion of subcontractingOther invitation to tender documentPublished on 08/08/2025Version 1 No translations available
ENAnnex 5 - Commitment lettersOther invitation to tender documentPublished on 08/08/2025Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQs) and their answers related to the eSubmission system are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this tender opportunity is for providing administrative and logistical support to the Renewable and Low-Carbon Fuels Industrial Alliance. The Alliance aims to increase the production and supply of renewable and low-carbon fuels for the aviation and waterborne sectors, aligning with the FuelEU Maritime and RefuelEU Aviation initiatives. The selected contractor will assist the Alliance's governing bodies, maintain a project database, organize events, and draft newsletters. The tender is an open procedure, meaning any eligible organization can apply, and submissions must be made electronically. The contract is valued at 300,000 EUR and has a maximum duration of 36 months. Interested parties must submit their tenders by 19/09/2025. A key requirement for participation is having a valid Personal Identification Code (PIC). The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely open to organizations with experience in business and management consultancy services. This could include SMEs, large enterprises, consulting firms, research institutes, and other entities capable of providing administrative and logistical support, maintaining databases, organizing events, and drafting newsletters.

Funding Type: The funding type is a procurement, specifically a service contract. The call is for tenders, indicating that the European Commission is seeking to purchase services.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the annexes related to subcontractors and commitment letters suggest that both single applicants and consortia are potentially eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is a European Commission tender, it is likely open to entities within the EU and potentially the EEA, and possibly other countries depending on specific agreements.

Target Sector: The target sector is primarily business and management consultancy services, specifically in support of the Renewable and Low-Carbon Fuels Value Chain Industrial Alliance. This encompasses the broader energy, environment, transport, and climate sectors, with a focus on renewable and low-carbon fuels in the aviation and waterborne sectors.

Mentioned Countries: No specific countries are mentioned, but the opportunity is from the European Commission, implying that EU member states are the primary beneficiaries.

Project Stage: The project stage is operational support. The tender is for providing administrative and logistical support, maintaining databases, organizing events, and drafting newsletters, which are all activities related to the ongoing operation of the Renewable and Low-Carbon Fuels Industrial Alliance.

Funding Amount: The estimated total value of the contract is 300,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for providing services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders issued by the European Commission, DG MOVE, for providing administrative and logistical support to the Renewable and Low-Carbon Fuels Value Chain Industrial Alliance. The alliance aims to boost the production and supply of renewable and low-carbon fuels in the aviation and waterborne sectors, aligning with the FuelEU Maritime and RefuelEU Aviation initiatives. The contract is valued at an estimated 300,000 EUR and has a maximum duration of 36 months.

The services required include providing administrative and logistic support to the alliance's governing bodies, maintaining a database of projects, arranging matchmaking sessions and events, and drafting a newsletter. The procedure is an open call, meaning any eligible organization can submit a tender electronically. The award will be based on the best price-quality ratio.

The tender documents include an invitation letter, tender specifications, a financial offer form, a declaration on honour, a draft contract, security requirements, and annexes related to power of attorney, subcontractors, and commitment letters. The deadline for submitting tenders is September 19, 2025, and the contracting authority will not reply to questions submitted after September 11, 2025. The eSubmission system supports various file types and requires a Participant Identification Code (PIC) for participation. The system also encrypts all uploaded documents to ensure integrity and confidentiality.