Support to the network of Ambassadors for #DiversityInTransport

The European Commission's Directorate-General for Mobility and Transport (DG MOVE) has issued a call for tenders under the identifier EC-MOVE/2025/OP/0032. This open procedure is for a framework contract to support the network of Ambassadors for #DiversityInTransport. The contract aims to sustain the engagement of the network and includes responsibilities such as organizing an annual conference. The total estimated value of the contract is €500,000, with a maximum duration of 48 months.

Eligible applicants are likely larger enterprises or specialized service providers, as the small and medium-sized enterprises (SME) suitability indicator is false, suggesting SMEs are not the primary targets. The funding type for this opportunity is classified as a grant awarded through a competitive procurement process.

The call allows participation as a sole candidate or as part of a consortium, although there is no explicit requirement for a consortium. Geographic eligibility is implied to be EU-wide, with no specific countries listed, consistent with EU procurement rules.

The target sector relates to mobility and transport, focusing on diversity and inclusion initiatives. The main classification code is for business services, encompassing legal, marketing, consulting, and event management services.

The project is at an operational stage, concentrating on maintaining and supporting existing networks rather than initial research or development. Applications are due by August 29, 2025, with submissions required to be made electronically. The award will be based on a best price-quality ratio, with technical merit weighted more heavily than pricing in evaluations.

The nature of support is monetary, translating directly into funding for services rendered. The application process is expected to involve at least one stage of evaluation. Although precise success rates are not specified, typical rates for competitive EU contracts range from 10% to 39%.

There is no co-funding requirement specified for this tender. Interested applicants will need to have a Personal Identification Code (PIC) to submit a tender, and the submission system will accept files up to 50 MB in size, allowing for a maximum of 200 documents per tender.

Questions related to the tender can only be submitted until August 21, 2025, and electronic submissions must be completed by the deadline to be considered. The submission process includes specific document requirements and technical specifications necessary for participation.

Overall, this opportunity aims to enhance diversity in the transport sector through engaging activities and conference organization, aligning with EU initiatives to foster inclusivity and network collaboration in transport policies.

The European Commission, DG MOVE Mobility and Transport, has published an invitation to tender with the identifier EC-MOVE/2025/OP/0032. This is an open procedure with electronic submission. The TED reference is 111/2025 379472-2025. The call is for a framework contract (FWC) to support the network of Ambassadors for #DiversityInTransport and keep it engaged, including organizing an annual conference for the Ambassadors. The estimated total value is 500,000 EUR. The TED publication date is 12/06/2025. The main classification (CPV) code is 79000000 Business services: law, marketing, consulting, recruitment, printing and security. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. The date and time of the public opening is 01/09/2025 at 11:00 Europe/Brussels. The deadline for receipt of tenders is 29/08/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 21/08/2025 05:00 Europe/Brussels.
 
 The following documents are available for download:
 
 1. ENInvitation to tender EC-MOVE-2025-OP-0032Invitation letter, published on 12/06/2025, Version 1, No translations available.
 2. ENAdministrative specifications Ambassadors EC-MOVE-2025-OP-0032Tender specifications adm. part, published on 12/06/2025, Version 1, No translations available.
 3. ENTechnical specifications Ambassadors EC-MOVE-2025-OP-0032Tender specifications, published on 12/06/2025, Version 1, No translations available.
 4. ENDraft FWC EC-MOVE-2025-OP-0032 Diversity Ambassadors cleanDraft contract, published on 12/06/2025, Version 1, No translations available.
 5. ENAppendix 2 Security requirements en 2025Draft contract annex, published on 12/06/2025, Version 1, No translations available.
 6. ENAnnex 2 EC-MOVE-2025-OP-0032 FWC Diversity Ambassadors declaration-honour-FR Recast-enDeclaration on honour (tender), published on 12/06/2025, Version 1, No translations available.
 7. ENAnnex 3 -EC-MOVE-2025-OP-0032 FWC Diversity Ambassadors Power of AttorneyOther invitation to tender document, published on 12/06/2025, Version 1, No translations available.
 8. ENAnnex 4 - EC-MOVE-2025-OP-0032 FWC Diversity Ambassadors List of identified subcontractorsOther invitation to tender document, published on 12/06/2025, Version 1, No translations available.
 9. ENAnnex 5 - EC-MOVE-2025-OP-0032 FWC Diversity Ambassadors Commitment lettersOther invitation to tender document, published on 12/06/2025, Version 1, No translations available.
 10. ENAnnex 6 Financial Offer Form EC-MOVE-2025-OP-0032Financial offer form, published on 12/06/2025, Version 1, No translations available.
 
 Submissions must be sent exclusively at the address for submission given. The submission method is electronic.
 
 Regarding questions and answers (Q&A), users must log in to create questions. There are FAQs available, and users can download Q&As in XLS format. Currently, there are no public Q&As.
 
 Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:
 
 1. How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
 Make sure to use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
 
 2. Which Internet browsers does eSubmission support?
 Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 20:52
 
 3. Is it possible to view the details of the submission after the deadline?
 No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50
 
 4. Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
 Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40
 
 5. Which size should attachments have?
 For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36
 
 6. How should I name attachments in eSubmission?
 In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The attachment names must follow the system requirements. Published on 03/10/2024 16:39
 
 7. Can I submit a video in eSubmission? Which formats are supported?
 You can check the System Requirements of eSubmission. Published on 03/10/2024 16:37
 
 8. I received an invitation from the F&T Portal but cannot view the procurement documents.
 Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 16:37
 
 9. Do I need to validate my PIC in order to submit a tender in eSubmission?
 The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36
 
 10. I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
 When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system. A) For procurement procedures: B) For requests. Published on 03/10/2024 16:36
 
 11. How many attachments can I upload per submission?
 The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking on the provided link. Published on 03/10/2024 16:35
 
 12. Why do tenderers need a PIC?
 It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already has one, use that one. Published on 23/04/2024 17:14
 
 13. How do I register my organisation and get a Participant Identification Code (PIC)?
 First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if any of your departments are already registered. Published on 23/04/2024 16:07
 
 14. What is the validity period of a PIC?
 A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
 
 15. How many languages does the system support?
 The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
 
 16. Which is the character set encoding in the system?
 The character set encoding is UTF-8. Published on 22/02/2024 23:58
 
 17. Does the system use encryption to ensure the integrity and the confidentiality of the information?
 Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
 
 18. Which file types does the system support?
 The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Make sure to consult the system requirements. Published on 21/02/2024 23:55
 
 19. Can I view and edit my draft submission?
 Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
 
 20. In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
 No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
 
 21. I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
 No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. Published on 03/08/2021 22:05
 
 In summary, this is a call for tenders by the European Commission, DG MOVE, to establish a framework contract for supporting a network of Diversity Ambassadors in the transport sector. The goal is to maintain engagement within the network and organize an annual conference. The procedure is open, and submissions must be electronic. The estimated value is 500,000 EUR, and the contract duration is 48 months. Interested parties must submit their tenders by 29/08/2025, and a PIC is mandatory for participation. The eSubmission system supports various file types and encrypts uploaded documents.

Eligible Applicant Types: The provided text does not explicitly state the eligible applicant types. However, given that it is a call for tenders and mentions subcontractors, it is likely that eligible applicants include companies, organizations, and potentially public entities capable of providing the required services. The need for a PIC (Personal Identification Code) suggests that registered organizations are the target applicants.

Funding Type: The funding type is procurement, specifically a framework contract (FWC) for services.

Consortium Requirement: The text mentions the possibility of participating as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are likely eligible. The presence of annexes related to subcontractors and commitment letters further supports this.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, given that it is an EU funding opportunity, it is highly likely that applicants from the EU and potentially EEA countries are eligible. The system supports all 24 official EU languages, which implies a focus on EU member states.

Target Sector: The target sector is related to mobility and transport, specifically focusing on diversity and inclusion within the transport sector. The call aims to support a network of ambassadors for diversity in transport. The main classification (CPV) code 79000000 refers to business services: law, marketing, consulting, recruitment, printing and security.

Mentioned Countries: No specific countries are mentioned, but the opportunity is related to the European Commission and supports all 24 official EU languages. Therefore, the relevant region is the EU.

Project Stage: The project stage is focused on implementation and support activities. The call aims to support an existing network of ambassadors and keep them engaged, including organizing an annual conference. This suggests a stage beyond initial research or development, focusing on operational support and engagement.

Funding Amount: The estimated total value of the framework contract is 500,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services.

Application Stages: The number of application stages is not explicitly mentioned, but the process involves submitting a tender, which implies at least one stage of evaluation and selection. Given the documentation provided (invitation letter, administrative specifications, technical specifications, draft contract, annexes), it is likely a multi-stage process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EC-MOVE/2025/OP/0032) issued by the European Commission, DG MOVE - Mobility and Transport. The purpose of this tender is to establish a framework contract to support the network of Ambassadors for #DiversityInTransport and keep them engaged. This includes organizing an annual conference for the Ambassadors. The estimated total value of the contract is 500,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, and the award method is based on the best price-quality ratio. Submissions must be sent electronically, and the deadline for receipt of tenders is 29/08/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 21/08/2025 at 05:00 Europe/Brussels. The TED publication date is 12/06/2025. The call is open for submission and requires a Personal Identification Code (PIC) for participation. The system supports all 24 official EU languages. Tenderers can participate as a sole candidate/tenderer or as a member of a group (consortium). The eSubmission system accepts files that are less than 50 MB in size, and the maximum number of documents that can be uploaded per tender is 200 files. The supported file types depend on the type of submission and are specified within the system requirements linked to the procedure.