Supply of a new cooling system

This document provides detailed information about a public procurement opportunity issued by the European Commission's Joint Research Centre (JRC) for the supply and installation of an Energy Class A air-cooled liquid chiller system to replace an existing system serving a server room. The total estimated value of the contract is €50,000, and the contract duration cannot exceed 12 months. This procurement is categorized as a negotiated procedure for a middle/low value contract.

Eligible participants include suppliers and contractors that can provide and install compliant HVAC equipment, specifically air-cooled liquid chillers. While the data indicate that the opportunity is not specifically targeted at small and medium-sized enterprises (SMEs), they may still participate if they fulfill the necessary technical and qualification requirements.

The opportunity is open to entities across the EU, following standard EU procurement rules, and there are no explicit geographic limitations provided, implying EU-wide eligibility. The procedure involves electronic submission of expressions of interest starting from February 2, 2026, and ending on February 24, 2026. The indicative date for the launch of the actual negotiated procedure is set for February 26, 2026.

This procurement contract is intended to procure capital equipment for operational needs and does not involve co-funding, as the European Commission will cover the full contract amount. Participants must meet technical specifications, pricing competitiveness, and supply qualifications in their submissions. The overall environment appears favorable for participants in this sector, although specific success rates have not been disclosed.

Notably, this document is not an actual call for tenders but rather a notification from the contracting authority that a future negotiated procedure will be launched. Interested parties are encouraged to follow up with the Q&A section available online to prepare adequately for the submission process.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders.

The procedure identifier is EC-JRC/KRU/2026/LVP/0454-EXA.

The description of the planned call for tenders is the replacement of an air-cooled liquid chiller to supply the server room. The new system must be an Energy class A air-cooled liquid chiller and must comply with the F-gas regulation. The chiller is to be installed on the roof of the facility buildings.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is 50000 EUR.

The lead contracting authority is the European Commission, DG JRC - Joint Research Centre.

The main classification (CPV) code is 42500000 - Cooling and ventilation equipment.

The nature of the contract is supplies.

The maximum contract duration is 12 months.

There is no framework agreement.

The start date for expression of interest is 2026-02-02 Europe/Brussels.

The deadline for expression of interest is 24/02/2026 05:59 Europe/Berlin.

The indicative date of launch of the negotiated procedure is 2026-02-26 Europe/Berlin.

The method of expression of interest is electronic.

Submissions must be sent exclusively at the address for submission given below.

To express interest, use the "Express interest" link.

A question and answer section is available. To create a question, you must log in. A public Q&A, FAQs, and a "My Q&A" section are available. You can download the Q&As in XLS format.

One Q&A item is listed: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer states that references featuring ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future negotiated procurement procedure by the European Commission's Joint Research Centre (JRC) for the supply and installation of a new air-cooled liquid chiller for a server room. The chiller must be energy class A compliant and adhere to F-gas regulations, and it will be installed on the roof of a building. The estimated value of the contract is 50,000 EUR, and the maximum duration is 12 months. Companies interested in participating in this future tender should express their interest electronically between February 2nd and February 24th, 2026. The actual call for tenders is expected to be launched around February 26th, 2026. The provided reference number includes "ExA" which indicates that this is not the actual call for tenders but a pre-information notice.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the procurement, it is likely to be open to companies, including SMEs and large enterprises, that can supply and install cooling systems.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, which implies a procurement. The nature of the contract is supplies.

Consortium Requirement: The information does not specify whether a single applicant or a consortium is required. It is likely that both single applicants and consortia could be eligible, but this would need to be confirmed when the actual call for tenders is published.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is a European Commission tender, it is likely to be open to entities in the EU and possibly EEA countries.

Target Sector: The target sector is cooling and ventilation equipment, specifically the supply and installation of air-cooled liquid chillers.

Mentioned Countries: No specific countries are mentioned, but the contracting authority is the European Commission, DG JRC - Joint Research Centre, implying the opportunity is relevant to the EU. The milestones dates are given in Europe/Brussels and Europe/Berlin timezones.

Project Stage: The project is at the stage of supplying and installing a replacement cooling system, implying a commercialization or deployment stage.

Funding Amount: The estimated total value is 50,000 EUR, placing it in the under 50k EUR range.

Application Type: The application type is a planned negotiated procedure, which will involve an expression of interest followed by a negotiated procedure.

Nature of Support: The beneficiaries will receive money in exchange for the supply and installation of a new cooling system.

Application Stages: There are at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.

Summary:

This is a pre-announcement of a planned call for tenders by the European Commission, DG JRC - Joint Research Centre, for the supply and installation of a new air-cooled liquid chiller to replace an existing system in a server room. The new chiller must be Energy class A and comply with F-gas regulations. The estimated total value of the contract is 50,000 EUR, and the maximum contract duration is 12 months. The procedure will be a negotiated procedure for a middle/low value contract. The start date for expression of interest is planned for 2026-02-02, with a deadline of 2026-02-24. The indicative date for the launch of the negotiated procedure is 2026-02-26. Interested parties must submit an electronic expression of interest. This announcement is not a call for tenders itself, but rather a notification of the contracting authority's intention to launch a negotiated procedure in the future.