Supply Equipment for Metrology and Product Safety Laboratory in the Turkish Cypriot Community

The European Commission, through the REGIO - Regional and Urban Policy, has issued a call for tenders (reference EC-REGIO/2025/EA-OP/0035) aimed at procuring equipment and services for a Metrology and Product Safety Laboratory intended for the Turkish Cypriot Community. This tender was published on November 10, 2025, and is designed to enhance compliance with EU standards for product safety, particularly concerning toys, textiles, and gas-burning devices.

The key details of the tender include a submission deadline of January 30, 2026, at 14:00, and a planned contract duration of 365 days. The award of the contract will be strictly based on price, with the highest weight placed on cost. The procurement is intended for suppliers of laboratory, optical, and precision equipment (CPV code 38000000), and the submission process must be conducted electronically through the EU Funding and Tenders Portal.

Eligible applicants include any economic operator—natural or legal persons—that can supply the required products and services. However, the suitability for small and medium-sized enterprises (SMEs) is marked as false, indicating that the opportunity may be more suitable for larger suppliers. The tender allows for subcontracting, though it does not require a consortium of suppliers.

The geographic focus of the procurement is Cyprus, specifically supporting the Turkish Cypriot Community. The financial support mechanism involves a direct procurement contract for the supply of goods and ancillary services, rather than a grant or subsidy.

Interested parties must utilize a Personal Identification Code (PIC) for bidding, which can be acquired from the Participant Register. The submission must comply with format specifications, document size limits, and encryption requirements for confidentiality.

The documentation outlines that the contracting authority is not obligated to respond to inquiries submitted after January 9, 2026. This procurement emphasizes transparency and competition, inviting qualified suppliers from various regions with the aim of establishing a comprehensive laboratory for enhancing market surveillance and ensuring compliance with EU standards.

This is a call for tenders, reference EC-REGIO/2025/EA-OP/0035, for the supply of equipment for a Metrology and Product Safety Laboratory in the Turkish Cypriot Community. The TED reference is 216/2025 745194-2025. The submission method is electronic and the call is currently open for submission.

The objective of the contract is to support increased compliance of goods with EU standards through improved market surveillance in the Turkish Cypriot community. The purpose is to procure supplies, including spare parts and consumables, and all necessary ancillary services, to boost access to calibration and verification tests, and to product safety tests for toys, textiles, and gas burning devices in the Turkish Cypriot community.

It is an open procedure with the award method being the lowest price. The nature of the contract is for supplies. The maximum contract duration is 365 days. There is no framework agreement. The place of delivery or performance is Cyprus, specifically location code 20000871. The relevant programmes are coded as 42921326, listed twice as "Others".

Key milestones include a TED publication date of 10/11/2025. The date and time of the public opening is 02/02/2026 at 10:30 Europe/Brussels time. The deadline for receipt of tenders is 30/01/2026 at 14:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 09/01/2026 at 07:00 Europe/Brussels time. The lead contracting authority is the European Commission, REGIO Regional and Urban Policy. The main classification (CPV) code is 38000000 Laboratory, optical and precision equipments (excl. glasses).

The following documents are available for download:

EN1. C4.a Letter of invitation Invitation letter Published on 10/11/2025 Version 1 No translations available
EN1. C4.b Instructions to Tenderers Information for candidates and tenderers Published on 10/11/2025 Version 1 No translations available
EN3. C4.f Annex II + III Appendix 1a Layout Tender specifications Published on 10/11/2025 Version 1 No translations available
EN3. C4.f Annex II + III Appendix 1b Drawing Tender specifications Published on 10/11/2025 Version 1 No translations available
EN3. C4.f Annex II + III Appendix 2 Spare parts and consumables Tender specifications Published on 10/11/2025 Version 1 No translations available
EN3. C4.f Annex II + III Technical specifications Technical specifications Published on 10/11/2025 Version 1 No translations available
EN3. C4.g Annex IV Financial offer Financial offer form Published on 10/11/2025 Version 1 No translations available
ENa14a declaration honour procurement en Declaration on honour (tender) Published on 10/11/2025 Version 1 No translations available
EN2. C4.c Main Contract Draft contract Published on 10/11/2025 Version 1 No translations available
EN2. C4.d Special Conditions Draft contract: special conditions Published on 10/11/2025 Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are provided regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’ for open calls for tenders, or in other relevant sections depending on the procedure type.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, a Personal Identification Code (PIC) is mandatory for participation as a sole candidate or as part of a consortium.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents using an asymmetric key.
Which file types does the system support? The supported file types depend on the type of submission. Check the system requirements.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue and not blocking.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this EU call for tenders seeks to procure laboratory equipment, spare parts, consumables, and related services to enhance the metrology and product safety testing capabilities within the Turkish Cypriot community. The goal is to improve compliance with EU standards through better market surveillance. The tender is an open procedure where the contract will be awarded to the bidder offering the lowest price. Interested parties must submit their tenders electronically by the deadline of January 30, 2026. The tender documents provide detailed technical specifications, contractual terms, and instructions for preparing and submitting a compliant bid. A PIC code is mandatory for participation. The eSubmission system supports multiple languages and encrypts submitted documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to suppliers of laboratory, optical, and precision equipment. This could include SMEs, large enterprises, and potentially research institutes or other organizations capable of supplying the required equipment, spare parts, and consumables.

Funding Type: This is a procurement opportunity. The financial mechanism is a service contract.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is specifically targeted at supporting increased compliance of goods with EU standards in the Turkish Cypriot community. The place of delivery or performance is listed as Cyprus. Therefore, while the tender focuses on the Turkish Cypriot community, the geographic eligibility for applicants is likely broader, potentially including EU and international entities capable of supplying and delivering the required equipment to Cyprus.

Target Sector: The primary target sector is laboratory equipment supply, specifically for metrology and product safety. This includes laboratory, optical, and precision equipment, as well as spare parts and consumables. The tender also indirectly targets the toys, textiles, and gas burning devices industries, as the equipment procured will be used for product safety testing in these sectors.

Mentioned Countries: Cyprus, specifically the Turkish Cypriot community, is explicitly mentioned as the place of delivery or performance.

Project Stage: This opportunity is for the procurement of existing equipment, spare parts, and consumables. Therefore, the relevant project stage is commercialization and supply.

Funding Amount: The estimated total value is not explicitly stated in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for supplying equipment, spare parts, and consumables, as well as providing necessary ancillary services.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders, procedure identifier EC-REGIO/2025/EA-OP/0035, issued by the European Commission, REGIO - Regional and Urban Policy. The tender aims to procure equipment, spare parts, and consumables for a Metrology and Product Safety Laboratory in the Turkish Cypriot community, with the goal of supporting increased compliance of goods with EU standards through improved market surveillance. The contract's nature is for supplies, with a maximum duration of 365 days. The award method will be based on the lowest price. The TED reference for this tender is 216/2025 745194-2025.

The main classification (CPV) code is 38000000, which covers laboratory, optical, and precision equipment (excluding glasses). The place of delivery or performance is Cyprus. The deadline for receipt of tenders is 30/01/2026 at 14:00 Europe/Brussels, and the date and time of public opening is 02/02/2026 at 10:30 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 09/01/2026 at 07:00 Europe/Brussels.

The submission method is electronic, and tenderers must submit their proposals through the eSubmission system. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. Attachments must be less than 50 MB in size, and the maximum number of documents allowed per tender is 200 files.

The tender documents include a letter of invitation, instructions to tenderers, tender specifications (including layout, drawings, and details on spare parts and consumables), technical specifications, a financial offer form, a declaration on honor, a draft contract, and special conditions.