Supply and Installation of Solar Panels at Eurofound - Facilities/7814

Eurofound plans a negotiated direct contract (reference EUROFOUND/2026/MVP/0009-EXA) for the turnkey design, supply, installation, commissioning and a three-year maintenance package for a roof-mounted solar photovoltaic system at its Wyattville Road premises in Loughlinstown, Dublin. The estimated total value is €100,000 and the maximum contract duration is 42 months. This is an advance notice rather than a formal call for tenders, with expressions of interest required via the EU Funding & Tenders Portal by 28 April 2026. Eligible natural and legal persons established in EU member states and countries with procurement agreements with the EU must register and submit electronically using an EU Login account with two-factor authentication as required by the portal.

Opportunity snapshot

What is being procured

Turnkey design, supply, installation and commissioning of a roof-mounted solar photovoltaic system at Eurofound premises in Dublin. Contract includes associated works, certification and a 3-year maintenance period and must ensure safe integration with existing infrastructure and maximised electricity generation within budget.

Estimated value and duration:Indicative total value €100,000. Maximum contract duration 42 months. Procedure is a planned negotiated low/middle value contract (reference EUROFOUND/2026/MVP/0009-EXA).

Who can apply

Commercial contractors and suppliers of solar photovoltaic systems capable of delivering a turnkey roof-mounted PV installation, certification and short-term maintenance. Applicants must use an EU Login account to submit an electronic expression of interest and participate in the future negotiated procedure.

Key dates

1. 1Start date for expression of interest: 13/04/2026 (Europe/Brussels)
2. 2Deadline for expression of interest: 28/04/2026 01:59 (Europe/Dublin)
3. 3Indicative launch of negotiated procedure: 28/04/2026 (Europe/Dublin)

Other practical info

Lead contracting authority:European Foundation for the Improvement of Living and Working Conditions (Eurofound). Main CPV: 09331200 Solar photovoltaic modules. Submissions of interest will be electronic via the Funding & Tenders Portal; two-factor EU Login authentication will be required in 2026 ¹.

Footnotes

1. 1For electronic submission and portal access see the Funding & Tenders Portal information on EU Login and two-factor authentication: EU Funding & Tenders Portal

Opportunity summary

What the contracting authority intends to procure

The European Foundation for the Improvement of Living and Working Conditions (Eurofound) has published a planned negotiated procedure (reference EUROFOUND/2026/MVP/0009-EXA) announcing its intention to award a direct contract for the design, supply, installation and commissioning of a roof-mounted solar photovoltaic (PV) system on Eurofound’s premises at Wyattville Road, Loughlinstown, Co. Dublin, D18 KP65, Ireland. The procurement is a planned negotiated procedure for a middle/low value contract and is not yet a formal call for tenders. The requirement is for a turnkey solution including all associated works, certification and a 3-year maintenance period. The objective is to maximise onsite electricity generation within the available budget and reduce reliance on grid electricity ¹.

Estimated total contract value:€100000 (indicative, estimated total value published by the contracting authority).

Procedure type and nature of contract:Planned negotiated procedure for middle/low value contract. Nature of the contract: supplies. Main CPV classification: 09331200 - Solar photovoltaic modules.

Key requirements and deliverables

The contracting authority requires a turnkey roof-mounted solar PV system integrated safely with existing building infrastructure. The successful contractor will be expected to deliver all design services, supply of PV modules and balance-of-system components, installation works, system commissioning, required certifications and a minimum 3-year maintenance service. Works must ensure safe integration with current electrical and roof structures and aim to maximise electricity generation within the financial envelope.

1. 1Design of roof-mounted solar PV system including structural and electrical design calculations.
2. 2Supply of PV modules and associated inverters, mounting systems, cabling and protective devices (full Bill of Materials to be provided in the tender stage).
3. 3Installation on the specified Eurofound Dublin site, including any necessary roof works, penetrations, flashing and fire-safety compliance.
4. 4Connection to existing building electrical systems, including metering, monitoring and safe isolation arrangements.
5. 5System commissioning, performance testing, and delivery of required certification, test reports and as-built documentation.
6. 6Provision of a 3-year maintenance and warranty package (details and KPIs to be specified in contract documents).
7. 7Compliance with relevant Irish and EU technical standards, building regulations and health & safety legislation.

Administrative, timing and submission details

This notice is an advance publication announcing the contracting authority’s intent to launch a negotiated low or middle value procedure. Submissions at this stage concern expressions of interest only and must be sent electronically via the EU Funding & Tenders Portal using an EU Login account. EU Login with two-factor authentication will be required (from 30 June 2026 two-factor authentication becomes mandatory for access to EU Login).

Method of expression of interest:Electronic. Submissions must be sent exclusively to the address for submission provided on the Portal and electronic submission requires an EU Login account. The notice emphasises the EU Login requirement and two-factor authentication guidance for registering authentication methods and devices ¹.

Eligibility, applicants and selection

As a public procurement (contract notice for a supplies contract) the opportunity targets commercial suppliers and contractors capable of delivering solar PV turnkey installations. The planned procedure is a negotiated direct award for a low or middle value contract which typically limits participation to individual contractors or economic operators capable of meeting technical, legal and financial selection criteria defined in the tender documents.

1. 1Eligible applicant types: building contractors, electrical contractors, solar PV system installers, SMEs, large enterprises, engineering consultancies, energy services companies (ESCOs), consortiums where permitted by procurement rules (the notice indicates a single contractor/direct contract is expected rather than an obligatory multi-party consortium).
2. 2Consortium requirement: Other: the procurement is structured as a direct negotiated contract for a single turnkey contractor. A consortium is not mandated but could be formed by bidders where legally permitted and technically required to meet the specification.
3. 3Beneficiary geographic scope: EU (contracting authority is an EU agency with a site in Ireland; firms established in EU Member States are the primary target; EU procurement rules apply).
4. 4Target sector: energy, cleantech, buildings and construction, renewable energy (solar PV), facilities management.
5. 5Project stage expected: development through implementation (detailed design, installation, commissioning and early operations/maintenance).

Financial and contractual details

Funding type:procurement contract (supply and installation). The contracting authority publishes an estimated total value of €100,000 for the planned contract. This is an indicative budget figure used for procurement classification and planning; actual awarded price will be determined in the negotiated procedure.

1. 1Estimated funding amount: €100000 (indicative total value).
2. 2Funding type: direct procurement (contract for supplies, turnkey installation and services).
3. 3Co-funding requirement: No co-funding from bidders is required because this is a public procurement to purchase goods and services; bidders will propose prices but are not required to provide external co-financing. Costs must be included in the tender price.
4. 4Nature of support: financial contract award (payment for supplies and works as per contract terms).
5. 5Maximum contract duration: 42 months (this includes delivery, commissioning and the minimum maintenance period as specified).

Application process, stages and templates

This publication is not the final call for tenders. It solicits expressions of interest electronically via the Portal and indicates an indicative launch of a negotiated procedure. The likely sequence is: call for expressions of interest, launch of the negotiated procedure (invitation to submit full tenders or negotiated offers), evaluation and award. The contracting authority will publish the actual tender documents, technical specifications, selection and award criteria and any templates on the EU Funding & Tenders Portal when the procedure is launched.

1. 1Application type: planned negotiated procedure; initial step is an expression of interest (electronic submission via EU Login).
2. 2Application stages: 2 (1 expression of interest; 2 negotiated procedure / tender submission and award). The negotiated procedure may include invitation to negotiate and a final offer stage depending on the contracting authority’s process.
3. 3Templates: None provided in this notice. Tender forms, technical specification templates, financial offer forms, and maintenance schedules will be provided in the formal tender documentation at the procedure launch. Bidders must monitor the Portal and register for the tender to access documents.

Submissions and management of the tender process require an EU Login account. The Portal guidance warns that a two-factor authentication (2FA) method will be mandatory for account access over the course of 2026 and provides detailed instructions on registering devices, security keys, passkeys and eID options to meet 2FA requirements ¹.

Selection and evaluation indicators likely to be relevant

Although full evaluation and award criteria will be provided in the tender dossier, typical factors for this type of procurement are: technical compliance with the PV system specification, demonstrated track record of similar installations, financial and commercial offer (price and value for money), proposed warranty and maintenance terms, health & safety and environmental compliance, ability to meet the required timeline and deliverables, evidence of certifications and regulatory compliance (electrical, building and fire safety), and quality of materials (PV module and inverter specifications).

1. 1Minimum technical and safety certifications for equipment and installers.
2. 2Proof of previous experience and references for similar rooftop PV turnkey projects.
3. 3Detailed financial offer (itemised costs for supply, installation, commissioning and 3-year maintenance).
4. 4Project schedule and resource allocation plan.
5. 5Compliance statements for applicable national and EU standards and building regulations.

Mentioned countries and locations

The contracting authority and project location:Eurofound, Wyattville Road, Loughlinstown, Co. Dublin, Ireland. The publication originates from the EU Funding & Tenders Portal and targets suppliers operating in the European Union. Therefore the explicit country mentioned is Ireland (site location) and the broader geographic scope is the EU.

Risks, constraints and important points for bidders

Important considerations for potential bidders include:the procurement is a planned negotiated procedure with limited competition typical for low/middle value direct contracts; formal tender documents and technical specifications will define detailed requirements and contractual terms; electronic submission requires EU Login with two-factor authentication; bidders must ensure compliance with Irish building and electrical regulations and provide sufficient insurance, certification and references; bidders should ensure their proposed solution fits within the indicative budget and addresses safety, roof warranty and structural integrity.

Success rates and competition

No success rate or historical bidder numbers are published in this notice. Because this is an ExA publication indicating an intention to use a negotiated low/middle value procedure (potentially a direct award), competition may be limited compared to open competitive procedures. Exact success probabilities will depend on the number of invited/eligible bidders and the contracting authority’s procurement strategy.

How to follow up and where to find official documents

Interested parties should:1) create or ensure an active EU Login account with 2FA configured before the deadline; 2) register interest and submit the expression of interest electronically through the EU Funding & Tenders Portal by the published deadline; 3) monitor the same Portal page for the formal tender launch and download of technical and contractual documents; and 4) consult the Portal Q&A and assistance pages for procurement process guidance. All official notices and documents will be posted on the Portal ¹.

Final summary

This planned procurement seeks a single turnkey contractor to design, supply, install and commission a roof-mounted solar photovoltaic system at Eurofound’s Dublin premises, including certification and a 3-year maintenance package. The contracting authority estimates a budget of €100,000 and plans to use a negotiated low/middle value procedure. Electronic expressions of interest must be submitted via the EU Funding & Tenders Portal using an EU Login account by 28/04/2026. Bidders should be established suppliers or contractors experienced in rooftop solar PV turnkey projects, capable of meeting Irish technical, safety and regulatory requirements. Full tender documentation, technical specifications, selection and award criteria and submission templates will be published on the Portal when the negotiated procedure is launched. Monitor the opportunity on the Portal and ensure EU Login with two-factor authentication is in place to participate ¹.

Footnotes

1. 1Official opportunity page and procurement details on the EU Funding & Tenders Portal: Supply and Installation of Solar Panels at Eurofound - Tender Details.

This is a planned negotiated procedure for a middle/low value contract (EUROFOUND/2026/MVP/0009-EXA) announced on the EU Funding & Tenders Portal. It involves the award of a direct contract for the design, supply, installation, and commissioning of a roof-mounted solar photovoltaic system at Eurofound’s premises in Dublin, Ireland. The contractor must provide a turnkey solution, including all associated works, certification, and 3-year maintenance, ensuring safe integration with existing infrastructure. The primary objective is to maximise electricity generation within budget while improving environmental performance by reducing reliance on grid electricity.

Contracting Authority

Lead contracting authority:European Foundation for the Improvement of Living and Working Conditions (Eurofound), located at Wyattville Road, Loughlinstown, Co. Dublin, D18 KP65, Ireland. Eurofound is a tripartite EU agency focused on improving living and working conditions in Europe.

Key Contract Details

Procedure Type:Planned negotiated procedure for middle/low value contract. Note: This is not a current call for tenders but a publication announcing the intention to launch a future negotiated procedure. References with 'ExA' indicate such announcements.

Estimated Total Value:€100,000.

Nature of Contract:Supplies (Main CPV: 09331200 - Solar photovoltaic modules). No framework agreement.

Maximum Contract Duration:42 months.

Eligibility and Who Can Apply

Open to natural and legal persons from EU member states and countries with special agreements with the EU in public procurement, unless subject to EU restrictive measures. Economic operators must express interest electronically via the EU Funding & Tenders Portal, requiring an EU Login account.

Timeline and Milestones

1. 1Start date for expression of interest: 13 April 2026 (Europe/Brussels time).
2. 2Deadline for expression of interest: 28 April 2026 at 01:59 (Europe/Dublin time).
3. 3Indicative date of launch of the negotiated procedure: 28 April 2026 (Europe/Dublin time).

Submissions must be sent exclusively through the electronic system on the portal. As of 30 June 2026, 2-factor authentication will be required for EU Login accounts.

Application Process

Create or access an EU Login account (email and password required) to express interest, submit questions, and participate. EU Login is mandatory for electronic submissions. Detailed guidance on 2-factor authentication setup (e.g., EU Login app, security keys, passkeys, eID) is available on the portal, with mandatory rollout in 2026. Public Q&A section exists for questions, currently with limited items.

Primary opportunity page:EU Funding & Tenders Portal. Eurofound procurement page: Eurofound Procurement.

Additional Considerations

• Contractors must ensure compliance with Irish regulations for installation at Dublin premises, including roofing, fall protection, cabling, inverters, monitoring systems, and safety certifications.
• Focus on turnkey delivery maximising output within €100,000 budget.
• No procurement documents available yet as this is a planned procedure; monitor for updates post-expression of interest.
• Eurofound follows EU public procurement rules; all info in Official Journal notices or tender specifications.

Footnotes

1. 1Data sourced from EU Funding & Tenders Portal scraping and Eurofound details. EXA references confirm planned status per portal Q&A.