Subscriptions to general newspapers, magazines and other periodicals

Frontex, the European Border and Coast Guard Agency, is announcing a future public procurement opportunity for a contract titled "Subscriptions to general newspapers, magazines and other periodicals." The agency seeks a contractor to provide access to individual and group subscriptions to various publications, ensuring that its staff has access to up-to-date information related to topics of political, economic, IT, international relations, and migration studies. The duration of the contract is set for 48 months, with a focus on providing both digital and print subscriptions.

The procurement is categorized under supplies, with the main classification code being 22200000, which includes newspapers, journals, periodicals, and magazines. The primary delivery location will be Frontex's main offices in Warsaw, Poland, but deliveries may also occur for individual employees stationed in other EU countries.

The opportunity is classified as a middle/low value contract, with a proposed procedure for selecting a contractor that is planned to be negotiated. Interested companies must submit an expression of interest by August 21, 2025. Following this phase, Frontex will invite selected candidates to participate in the formal tender process.

Eligible applicants are expected to be commercial service providers capable of supplying subscription services, with a preference likely for larger enterprises, as indicated by the SME suitability marking. The overall initiative falls within the media and information services sector, emphasizing the operational procurement nature rather than funding in a traditional context.

The electronic submission method will be utilized for expressions of interest, and the planned award date for the contract is August 22, 2025. This procurement is framed as a framework agreement without reopening competition, aiming to streamline the process for securing subscription services over the contract's duration. Interested applicants should stay updated via the procurement link provided for additional details and guidelines as the procedure progresses.

This is not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. More information can be found via a provided link. Submissions must be sent exclusively at the address for submission given.

The procedure identifier is FRONTEX/2025/LVP/0035-EXA.

Frontex, the European Border and Coast Guard Agency, is seeking a contractor to provide access to individual and group subscriptions to publications such as general newspapers, magazines, and other periodicals of an informative and analytical nature. The goal is to ensure Frontex staff have access to up-to-date information while performing their duties. Most of the requested subscriptions are mainly devoted to politics, economics, IT, international relations, and migration studies. While most orders will include digital subscriptions to press published in one of the 24 official languages of the European Union, smaller orders for print versions are expected. The place of delivery for print versions will primarily be one of Frontex's main offices in Warsaw, Poland. A small number of subscriptions might be delivered to individual employees stationed at other addresses in Poland or abroad, within the EU countries.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 22200000, which refers to newspapers, journals, periodicals, and magazines. The nature of the contract is for supplies. The maximum contract duration is 48 months. The framework agreement is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-08-07 Europe/Brussels. The deadline for expression of interest is 22/08/2025 05:59 Europe/Warsaw. The indicative date of launch of the negotiated procedure is 2025-08-22 Europe/Warsaw.

The method of expression of interest is electronic. To express interest, use the "Express interest" link provided.

A question and answer section is available, where users can log in to create questions, view public Q&A, access FAQs, and download Q&As in XLS format. One FAQ is already available: References that feature an ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, Frontex is planning to launch a negotiated procedure for a low or middle value contract to secure subscriptions to various publications for its staff. The subscriptions will cover a range of topics including politics, economics, IT, international relations, and migration studies. The contract will be a framework agreement without reopening of competition, with a maximum duration of 48 months. The expression of interest phase is scheduled for August 2025. Interested parties should monitor the provided link for further information and express their interest electronically by the specified deadline. This announcement serves as an advance notice and is not a call for tenders itself.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description, the opportunity is aimed at a contractor who can provide access to individual and group subscriptions to publications. This suggests that eligible applicants could be businesses, potentially SMEs or large enterprises, that specialize in providing subscription services for newspapers, magazines, and other periodicals.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, which suggests a procurement or service contract.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the description focuses on finding "a contractor," implying that a single entity is likely sufficient.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly defined, but the description mentions that subscriptions will be delivered to Frontex offices in Warsaw, Poland, and potentially to individual employees stationed at other addresses in Poland or abroad, in one of the EU countries. This suggests that applicants should be able to provide services within the EU, with a focus on Poland. Therefore, EU or EEA countries are likely eligible.

Target Sector: The target sector is primarily related to the provision of information and subscription services. Specifically, it targets suppliers of newspapers, journals, periodicals, and magazines, particularly those covering politics, economics, IT, international relations, and migration studies.

Mentioned Countries: Poland, EU countries.

Project Stage: This opportunity is for the provision of ongoing services (subscriptions), so it is not tied to a specific project stage like research or development. It is more related to the operational or service delivery stage.

Funding Amount: The opportunity is described as a "middle/low value contract," but the estimated total value is not specified. This suggests the funding amount is likely under €200k, but without more information, it is difficult to provide a more precise range.

Application Type: The application type is a planned negotiated procedure. There is an expression of interest phase, followed by a negotiated procedure.

Nature of Support: Beneficiaries will receive money in exchange for providing subscription services.

Application Stages: There are at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the quality of their offers.

Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.

Summary:

This opportunity is a planned negotiated procedure by the European Border and Coast Guard Agency (FRONTEX) to find a contractor who can provide access to individual and group subscriptions to various publications, including newspapers, magazines, and periodicals. These subscriptions are intended to keep Frontex staff informed on topics such as politics, economics, IT, international relations, and migration studies. The contract is considered a middle/low value contract, and the maximum duration is 48 months. The selected contractor will need to provide both digital and print subscriptions, with print versions primarily delivered to Frontex offices in Warsaw, Poland, and potentially to other locations within the EU. The procedure involves an initial expression of interest, followed by a negotiated procedure. The start date for expression of interest is 2025-08-07, and the deadline is 2025-08-22. The indicative date for the launch of the negotiated procedure is 2025-08-22. This is not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated procedure.