Rental of van - Stockholm, Sweden

The European Commission Representation in Sweden is set to announce a negotiation procedure for the rental of a passenger transport van to support its communication activities. This service must be provided exclusively within Sweden over an approximate contract duration of 20 weeks, beginning on August 1, 2025. This announcement does not constitute a call for tenders but indicates the intention to pursue a low or middle value contract.

The contract, identified as EC-COMM/STO/2025/LVP/0360-EXA, will be categorized under the CPV code 60140000, which pertains to non-scheduled passenger transport services. No specific funding amount is provided, but the procedure is described as a middle/low value contract.

Companies that can provide the required van rental services are eligible to apply, as there are no restrictions based on the applicant's size or type. While the opportunity is accessible to economic operators across the EU/EEA, the service delivery must specifically occur in Sweden.

The expression of interest process will begin on June 26, 2025, and the deadline for submissions is set for July 12, 2025, with the actual launch of the negotiated procedure anticipated around July 14, 2025.

The transition involves an electronic submission method with an emphasis on initiatives to streamline tendering processes. Interested parties can raise questions and receive responses through a designated FAQ section linked to the announcement.

This procurement opportunity invites participants to express their interest electronically while clarifying that the detailed tendering process will follow after the initial expression phase.

This is a pre-information notice, specifically a publication announcing the contracting authority's intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EC-COMM/STO/2025/LVP/0360-EXA.

The title of the planned call for tenders is "Rental of van - Stockholm, Sweden."

The European Commission Representation in Sweden is looking to hire a passenger transport van as part of its communication activities. The rental service is to be provided only in Sweden.

The contract shall be concluded for a period of approximately 20 weeks, starting on 1 August 2025.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified.

The lead contracting authority is the European Commission, DG COMM - Communication.

The main classification (CPV) code is 60140000 - Non-scheduled passenger transport.

The nature of the contract is for services.

The maximum contract duration is 12 months.

There is no framework agreement.

The start date for expression of interest is 2025-06-26 Europe/Brussels.

The deadline for expression of interest is 12/07/2025 04:59 Europe/Stockholm.

The indicative date of launch of the negotiated procedure is 2025-07-14 Europe/Stockholm.

The method of expression of interest is electronic.

To express interest, use the "Express interest" link.

A question and answer section is available where users can log in to create questions, view public Q&As, FAQs, and download Q&As in XLS format.

One FAQ is listed: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer states that references featuring ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This FAQ was published on 03/10/2024 16:32.

In summary, the European Commission Representation in Sweden plans to launch a negotiated procedure for a low or middle value contract to rent a passenger transport van for approximately 20 weeks, starting August 1, 2025. The van rental service must be provided within Sweden. This announcement serves as a pre-information notice, inviting interested parties to express their interest electronically. The deadline for expressing interest is July 12, 2025. The actual call for tenders is expected to be launched around July 14, 2025. This is not a call for tenders but a notification of a future opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the procurement which is the rental of a passenger transport van, it is likely that eligible applicants would include companies or service providers that offer vehicle rental services. This could include SMEs, large enterprises, or other types of organizations capable of providing the required services.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The funding type is a service contract.

Consortium Requirement: The opportunity does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given the nature of the service, it is likely that a single applicant is sufficient, but this is not definitively stated.

Beneficiary Scope (Geographic Eligibility): The service is to be provided only in Sweden, suggesting that the geographic eligibility is primarily for entities operating within Sweden.

Target Sector: The target sector is transport services, specifically non-scheduled passenger transport. It also relates to the communication activities of the European Commission Representation.

Mentioned Countries: Sweden is explicitly mentioned as the location where the service is to be provided.

Project Stage: The project stage is for an operational service, specifically the rental of a van.

Funding Amount: The estimated total value is described as a middle/low value contract, but the specific amount is not provided.

Application Type: The application type is a planned negotiated procedure. An expression of interest is required initially, submitted electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing a service, specifically the rental of a passenger transport van. Therefore, the nature of support is monetary, in exchange for services.

Application Stages: The application stages include an expression of interest, followed by a negotiated procedure. Therefore, there are at least two stages.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.

Summary: This is a pre-announcement of a planned negotiated procurement procedure by the European Commission Representation in Sweden. The EC is looking to contract a company for the rental of a passenger transport van to support its communication activities within Sweden. The contract is expected to last for approximately 20 weeks, starting in August 2025, with a maximum contract duration of 12 months. The procedure is classified as a middle/low value contract. Interested parties are invited to express their interest electronically, with a deadline in July 2025. The actual call for tenders will be launched after the expression of interest phase. This is not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure.