Provision of graphic design services and image-related services

The European Parliament Directorate General for Communication (DG COMM) invites open tenders for a framework agreement to provide graphic design services and to procure audiovisual rights and materials, divided into two lots. The total estimated value is €4,000,000 with each lot estimated at €2,000,000 and an initial contract duration of 12 months renewable up to a maximum of 48 months. Awarding mixes quality and price with Lot 1 weighted 70 percent quality and 30 percent price and Lot 2 weighted 50 percent quality and 50 percent price, and submissions must be made electronically via the EU Funding and Tenders Portal with a Participant Identification Code. The tender submission deadline is 08 September 2026 at 23 30 59 Brussels time, the public opening is scheduled for 10 September 2026, and the procurement documents require mandatory annexes including declarations on pre existing rights and on Russia.

What is funded

Scope summary

Framework contracts to supply graphic design, art direction and production (print and digital) and to research/procure audiovisual rights and existing image/audio materials for European Parliament communication activities (DG COMM).

Who can apply:Commercial suppliers of design, creative production and rights procurement services capable of eSubmission to the EU Funding & Tenders Portal; SMEs may apply though the procurement is marked not specifically SME suitable. ¹

1. 1Awarding body: European Parliament, DG COMM (Directorate-General for Communication).
2. 2Procedure: open tender, eSubmission required; framework contracts with initial 12-month duration, renewable up to 3 times.

Key dates:published 2026-06-26; tender submission deadline 2026-09-08 (23:30:59 Europe/Brussels). Open tender event 2026-09-10. Submission and documents available via the portal.

Tender documents include specifications, technical annexes, price lists and draft framework contracts; consult the official notice for detailed requirements and award criteria (quality/price weights differ by lot).

Full tender page:Opportunity details.

Footnotes

1. 1Procurement documents and submission instructions are published on the EU Funding & Tenders Portal; consult the Invitation Letter and Specifications available on the opportunity page for eligibility, exclusion and selection criteria.

Basic facts and identifiers

Opportunity title:Provision of graphic design services and image-related services. Call identifier: EP-COMM/2026/OP/0031. Contracting authority: European Parliament, Directorate-General for Communication (DG COMM). Publication date: 26 June 2026. Tender type: Open procedure procurement (framework contract). Submission method: eSubmission via the EU Funding and Tenders Portal. Tender deadlines: initial system timestamp 2026-01-01T21:30:59.000Z and official closing date 8 September 2026 at 23:30:59 Brussels time. Open tender event (clarifications / opening): 10 September 2026 at 11:30 (Brussels time). Estimated total procedure value: €4 000 000 (estimated overall contract amount). Estimated value per lot: Lot €1 2 000 000; Lot €2 2 000 000. Planned contract duration: framework contract initial period 12 months, renewable up to 3 times; planned period indicated 48 months for performance planning. Main CPV codes: 79822000, 79822500, 79961000, 79121000. Submission modality code: ESUBMISSION. Full tender documents and specification set available on the opportunity page Tender details ¹.

Scope of services and lots

The procurement seeks to establish framework contracts for two lots covering:Lot 1 Provision of graphic design services to support the European Parliament's communication projects, including art direction, design of assorted graphic products for print and digital, and versioning across formats and languages; Lot 2 Procurement of audiovisual rights/materials, specifically research, search and procurement of licences and rights to use existing photographs, video and recorded audio for European Parliament communication materials. Both lots are described as services contracts under a framework agreement and may be used under dynamic purchasing system like usage. The contracts are for EU-funded activities managed by DG COMM and intended to support communication and outreach.

Estimated Contract Value:Total estimated overall contract amount: €4 000 000. Estimated overall contract amount per lot: €2 000 000. The contracting authority indicates an estimated overall contract amount but not a guaranteed volume.

Eligible applicants

Eligible tenderers are economic operators able to deliver the described services. The procurement documentation indicates allowance for: single economic operators, groups of economic operators (group of economic operators / consortia / joint bids), and subcontracting where declared. The SME suitable indicator is set to false, which means the procurement is not specifically reserved for SMEs but SMEs may still participate. Public bodies are not excluded if able to meet selection criteria. The tender includes standard exclusion and selection documentation requirements (Declaration on honour) and financial identification. Types of applicants in practice: private companies (startups, SMEs, large enterprises), creative and design agencies, audiovisual rights brokers, photographers/rights holders, creative collectives, consortia of suppliers, non-profit organisations with commercial capacity, and other legal entities able to contract with the European Parliament. Individual natural persons are not explicitly listed as a target applicant type but may participate via economic operator registration if legally permitted.

Funding and contracting mechanism

This is a procurement (tender) leading to framework contract(s). Funding type:procurement / service contract. Beneficiaries will receive payment under contractual terms (money) in exchange for delivering services and/or supplying rights and materials. The procurement is EU-funded and managed by the European Parliament (DG COMM).

Consortium and participation rules

Consortia are allowed:the tender includes an Annex V Information sheet for groups of economic operators and standard provisions allowing joint bids. The tender documents include declarations for subcontractors and pre-existing rights. Tenderers must meet exclusion and selection criteria, submit the Declaration on Honour for exclusion and selection, and provide requested financial and technical evidence. Specific tenderer requirements and qualification details are contained in the procurement documents and technical specifications.

Geographic eligibility and benefitting zones

The contracting authority is the European Parliament and the procurement is managed centrally from DG Communication. The tender documentation refers to EU funding and the European Parliament's liaison offices across the 27 EU Member States, and mentions outreach including London and Washington for liaison offices. Eligible tenderers are typically economic operators legally established and able to sign contracts with the European Parliament; this normally includes entities established in EU Member States and may include entities established in countries eligible to contract with EU institutions as specified in the procurement documents. For precise country eligibility and requirements on establishment or registration, consult the tender documents. The procurement is essentially EU-focused. The tender documents do not list a restricted set of countries; check the invitation letter and specifications for any nationality or establishment rules.

Target sectors and activities

Primary sectors targeted:communication, media and outreach, graphic design, art direction, print and digital publishing, audiovisual rights acquisition and licensing, photography and videography sourcing, creative services and content adaptation/versioning across languages. The work is communication and creative production for a major EU institution.

Project maturity and expected deliverables

Project stage expected:service delivery and operational execution. The tender expects suppliers with established capability to deliver professional creative services, art direction, graphic production, multi-format versioning, and the capacity to research and procure audiovisual rights. Projects are operational/commercial rather than R&D or early-stage. Deliverables will include designed assets for print and digital, licensed audiovisual materials, documentation of rights, accessibility conformity, and possibly ad hoc creative packages or campaigns as requested by DG COMM.

Selection, award and evaluation

Awarding methodology:a quality versus price mix. Lot 1 weighting: quality 70, price 30. Lot 2 weighting: quality 50, price 50. Tenderers must consult procurement documents for specific award sub-criteria, scoring scales and submission requirements. Tender validity period: 6 months. The awarding process will apply the published selection and exclusion criteria (Declaration on honour) and the technical specifications for each lot.

Application method and stages

Application type:open call for tenders via the Funding and Tenders Portal (eSubmission). Key dates: deadline for additional information requests 31 August 2026; tender submission deadline 8 September 2026 at 23:30:59 (Brussels time); open tender event 10 September 2026 at 11:30 (Brussels time). Submission is electronic and compliant with the portal eSubmission forms and attachments. The tendering process includes a single-stage submission (tenderers submit full offers) with evaluation by the contracting authority and subsequent contract award; therefore the application stages count is effectively 1 for submission, followed by evaluation and award (administrative/evaluation steps internal to the authority).

1. 1Stage 1: Prepare and submit full eSubmission package by the deadline (inclusion of technical proposal, financial offer, signed declarations, annexes and supporting documentation).
2. 2Stage 2: Administrative and eligibility checks by the contracting authority based on Declarations on Honour and selection criteria.
3. 3Stage 3: Technical and financial evaluation applying quality/price weights, scoring of award criteria and possible clarifications.
4. 4Stage 4: Award decision, standstill period (if applicable), signature of framework contract and subsequent issuance of specific contract/order forms during contract life.

Success rates and competition

No explicit success rate is provided in the tender documentation. Typical EU framework contract procurements of this nature are competitive and awarded to a limited number of economic operators per lot (potentially one or a small group), therefore applicants should expect competition from established agencies and suppliers. The contracting authority will apply objective award criteria; success depends on proposal quality, compliance and competitive pricing.

Co-funding and financial obligations

No co-funding or matching contribution is required from tenderers for the procurement. Payments are made under the contractual payment schedule once services or supplies are delivered and accepted. Tenderers must complete financial identification and financial data sheets as part of the submission and will submit a price list / financial offer in the provided Excel price list annexes. Subcontracting must be declared and supporting documentation provided.

Required and supporting documents (templates and annexes)

The call publishes a comprehensive set of procurement documents and templates. Tenderers must download and use the official versions from the opportunity page. Key documents and templates included in the publication are:

1. 1Invitation letter — conditions of the tender and open procedure (1.0 Invitation-letter-conditions-tender-open-procedure_V1.pdf).
2. 2Specifications document (2.0_Graphic Design and Imagery Services_specifications_V1.pdf).
3. 3Technical specifications for Lot 1 and Lot 2 (Annex Ia and Annex Ib).
4. 4Case studies for Lot 1 and Lot 2 (Annex X Case Study Lot 1 and Lot 2).
5. 5Annex V Information sheet for groups of economic operators (Group of economic operators template).
6. 6Declaration on honour (Annex III) covering exclusion and selection criteria (2.3_Annex III Declaration_honour_tenderer_exclusion and selection criteria_V1.doc).
7. 7Declaration on Russia (Annex IX) (2.9_Annex IX_Declaration on Russia_V1.docx).
8. 8Annex VI Declaration on subcontractors (2.6_Annex VI_Declaration_subcontractors_V1.pdf).
9. 9Financial identification form and guide (Annex IV Guide and Financial-identif-form_V1.pdf).
10. 10Annex VII Financial data sheet (2.7_Annex VII_Financial data sheet_V1.pdf).
11. 11Price List templates for Lot 1 and Lot 2 (Annex VIIIa Price List Lot 1 .xls, Annex VIIIb Price List Lot 2 .xls).
12. 12Budget sheet for Lot 1 case study (Annex VIIIc Budget Sheet for Lot 1 Case Study_V1.pdf).
13. 13Draft framework contract for Lot 1 and Lot 2 (3.1.a_template framework contract_LOT 1_V1.pdf and 3.1.b_template framework contract_LOT 2_V1.pdf).
14. 14Model specific contract and model specific order form (3.2_Model specific contract_V1.pdf and 3.2_Model Specific order form_V1.pdf).
15. 15Declaration list pre-existing rights (3.3_Declaration list pre-existing rights_V1.pdf).
16. 16Annex XI Accessibility Conformance Report (2.11_Annex XI_Accessibility_Conformance_Report_V1.pdf).

These documents form the structure of the submission:legal and exclusion declarations, technical proposal addressing technical specifications and case studies, financial offer using the provided price list templates, evidence of financial capacity and relevant experience, declarations regarding subcontractors and pre-existing rights, and signed draft contract acceptance. Tenderers must follow the instructions in the invitation letter and specifications for document naming, formats and upload via eSubmission.

Technical and quality expectations

Quality is a major award factor. The technical specifications and case studies will set detailed requirements, including but not limited to: experience in large institutional communication campaigns, art direction and design across multiple languages and formats, capability to produce print and digital deliverables to EU accessibility standards, demonstrated processes for rights clearance and licensing, clear procedures for versioning and localisation, capacity to manage multiple concurrent projects, staffing and key personnel profiles, project management methods, delivery times, quality assurance and proofing workflows, and accessibility and sustainability policies. Tenderers should consult the technical specifications annexes for mandatory and rated requirements and provide evidence and samples requested.

Contractual modalities and usage

Contracts will be framework agreements allowing the European Parliament to place specific orders using model specific contracts and order forms. The framework contract initial duration is 12 months and renewable up to three times. The contract supports electronic ordering and electronic payments. Tenderers must accept the draft framework contract and model specific contract terms unless exceptions are negotiated during award. The contract documents include explicit clauses requiring assignment of rights, declarations on pre-existing rights and intellectual property management for materials produced or procured under the contract.

Practical preparation checklist

1. 1Register and verify organisation details in the EU Funding & Tenders Portal and ensure the eSubmission account is ready well before the deadline.
2. 2Download all procurement documents, templates and annexes from the opportunity page and follow the exact templates for price lists and declarations.
3. 3Prepare and sign the Declaration on Honour (exclusion and selection) and Declaration on Russia as provided.
4. 4Complete the financial identification form and provide the Annex VII financial data sheet as requested.
5. 5Develop a technical proposal aligned with the Technical Specifications (Annex Ia/Ib) and provide requested case study answers and evidence of experience.
6. 6Complete the price list template for the relevant lot (VIIIa or VIIIb) and the budget sheet for the case study where applicable.
7. 7If participating as a group of economic operators, prepare the Annex V group information sheet and consortium agreement details as required.
8. 8Prepare statements on subcontractors and pre-existing intellectual property rights.
9. 9Allow time to upload documents and submit the eSubmission package before the 8 September 2026 23:30:59 deadline (Brussels time).

Risks, clarifications and additional information

Tenderers must respect the formal submission instructions and deadlines. Any requests for additional information must be submitted before the end of the additional information request period (31 August 2026). Non-compliant, incomplete or late submissions will be rejected. The contracting authority reserves the right to verify statements and documents and to exclude tenderers not meeting requirements.

Mentioned countries and locations

Explicitly referenced region and locations in the documents:EU (European Parliament and its 27 Member States). Liaison offices referenced include the 27 EU Member States, London and Washington as locations of European Parliament Liaison Offices; the contracting authority is based in European Parliament structures (Brussels/Strasbourg). For legal eligibility rules consult the tender documents.

Summary and recommendation

This opportunity is an open EU procurement run by the European Parliament's Directorate-General for Communication seeking suppliers to provide professional graphic design, art direction and image-related services (Lot 1) and to procure audiovisual rights/licenses (Lot 2) under framework contracts. The total estimated value is €4 000 000 split across two lots, with contracts structured as framework agreements of an initial 12-month duration renewable up to three times. Tenderers must submit full eSubmission bids by 8 September 2026, following the supplied templates and annexes, and will be evaluated on a quality/price basis (weights differ by lot). Interested economic operators should download the full tender dossier, complete the required declarations and price templates, prepare technical evidence aligned with the technical specifications and case studies, and submit via the Funding & Tenders Portal before the deadline. This procurement is operational in nature and targets established creative and rights-procurement providers able to work at institutional scale and comply with EU contracting rules. For the official tender dossier and to download all templates consult the opportunity page Tender details ¹.

Footnotes

1. 1Tender dossier and all procurement documents published on the EU Funding & Tenders Portal: ec.europa.eu

Opportunity Overview

This is an open call for tenders issued by the European Parliament, Directorate-General for Communication (DG COMM), for the provision of graphic design services and the procurement of audiovisual rights/materials. The contract is structured as a framework agreement with an estimated total value of €4,000,000 ¹.

Contract Duration:The framework contract is concluded for an initial period of 12 months, renewable up to 3 times, totaling a maximum duration of 48 months ².

Two Distinct Lots

The tender is divided into two separate lots, each with its own scope, estimated value, and award criteria. Applicants may submit tenders for one or both lots.

Who Should Apply

Eligible applicants include service providers, design firms, and agencies capable of delivering high-quality graphic design services or sourcing audiovisual rights. The opportunity is not specifically designed to favor SMEs (smeSuitableIndicator: false), suggesting a preference for firms with significant capacity and experience ³.

Key Requirements:Mandatory registration for a Participant Identification Code (PIC) is required. Submissions must be made electronically via the EU Funding & Tenders Portal. Single entities are permitted; consortiums are not required but may be allowed under specific conditions detailed in Annex V ⁴.

Deadlines and Submission

The deadline for submission of tenders is 08 September 2026 at 23:30:59 (Brussels Time). The public opening of tenders will take place on 10 September 2026 at 11:30:00 (Brussels Time) ⁵.

1. 1Additional information requests must be submitted by 31 August 2026 at 20:26:00
2. 2Tenders must be submitted electronically via the eSubmission portal
3. 3Tender validity period is 6 months from the submission deadline

Important Notes for Applicants

Applicants must consult the draft framework contract and technical specifications provided in the procurement documents. LOT-0001 requires a case study and budget sheet, while LOT-0002 requires a declaration on pre-existing rights and a price list. A declaration on Russia is mandatory for all participants ⁶.

Footnotes

1. 1Official tender details: EU Funding & Tenders Portal
2. 2Contract extension details are in the draft framework contract (Annex 3.1.a and 3.1.b).
3. 3SME suitability indicator is false, indicating no specific preference for small and medium-sized enterprises.
4. 4Annex V provides information on group of economic operators if consortiums are permitted.
5. 5Submission deadline and public opening dates are specified in the tendering process section of the procurement documents.
6. 6Declaration on Russia (Annex IX) and Declaration on pre-existing rights (Annex 3.3) are mandatory documents.