Support for the organisation of events and other communication and information activities of the European Parliament Liaison Office in Hungary

The European Parliament Directorate-General for Communication (DG COMM) has published tender EP-COMM/2026/OP/0011 for a multiple framework contract to provide events, communication and information support to the European Parliament Liaison Office in Hungary with an estimated overall value of €800,000. The contract is initially for 12 months with up to three renewals (total 48 months) and covers organisation of public events, communication campaigns, production of information materials and logistical support. Applications must be submitted electronically via the EU Funding & Tenders Portal (eSubmission) by 07 September 2026 17:00:59 Brussels time and require Annex templates including technical specifications, financial data and declarations on restrictive measures. Award will be based on quality (70%) and price (30%); eligible bidders are economic operators with proven experience in event organisation, communication services and public outreach.

Opportunity type and purpose

What is funded

A framework service contract to provide support and technical assistance for organising events and other communication and information activities carried out by the European Parliament Liaison Office (EPLO) in Hungary.

Who can submit:Economic operators and service providers able to deliver event organisation, communication and information services; submission is via the EU Funding & Tenders Portal (eSubmission).

1. 1Contracting authority: European Parliament, DG COMM (Directorate-General for Communication).
2. 2Procedure: Framework agreement for services (initial 12 months, renewable up to 3 times; planned total duration 48 months).
3. 3Estimated total value: €800,000 (estimated overall contract amount).
4. 4Main CPV codes: 79416000 (event services), 79952000 (other communication services).
5. 5Submission method: electronic (Funding & Tenders Portal).

This is a tender (call identifier EP-COMM/2026/OP/0011). Tender documents, draft framework contract and specifications are published on the portal; consult the official notice for full requirements Contract notice. ¹

Footnotes

1. 1Full procurement documents, annexes and submission instructions are available on the EU Funding & Tenders Portal at the contract notice page linked above.

Opportunity summary

Procurement reference EP-COMM/2026/OP/0011. The European Parliament (DG COMM, Directorate-General for Communication) is launching a competitive tender to award a framework contract to provide support and technical assistance for the organisation of events and for other communication and information activities of the European Parliament Liaison Office(s) (EPLOs) in Hungary. The contract is services-oriented, implemented as a framework contract with an estimated overall value of €800,000 and a planned duration of 48 months. Submission is electronic via the EU Funding & Tenders Portal (eSubmission). Full procurement and annex documents were published on 19 June 2026. See procurement notice and documents for full terms Tender details ¹.

What the contract covers

The purpose of the framework contract is to provide support and technical assistance in the organisation of events and other communication and information activities of the EPLOs. The services requested relate to communication, event management, logistics, information activities and related deliverables as described in the technical specifications (Annex I Technical Specifications) and the draft framework contract and annexes.

Key dates:Invitation published: 19 June 2026. Tender submission deadline/closing date: 7 September 2026, 17:00:59 (Brussels time). Open tender event (if applicable): 8 September 2026, 11:00 (CEST). Deadline for additional information requests: 28 August 2026. Consider-changed-until date for several documents: 3 July 2026.

Estimated contract value and duration:Estimated overall contract amount: €800,000. Contract type: framework contract concluded for an initial period of 12 months, renewable up to 3 times (total planned period indicated as 48 months in procurement metadata).

Eligibility, procedure and award information

The tender is published by the European Parliament, Directorate-General for Communication (COMM) and uses the Funding & Tenders Portal eSubmission system. The procurement is for services under CPV codes 79416000 (Public relations services) and 79952000 (Event services). The tendering process is electronic; bidders must upload the requested administrative, technical and financial documents as specified in the procurement dossier.

Eligible Applicant Types:The procurement documents specify selection and exclusion criteria and allow participation by economic operators capable of delivering public relations, communication, event management and related services. Eligible applicant types include: SMEs and large enterprises operating as service providers, communication agencies, event management companies, media and PR consultancies, non-profit organisations where legally permitted to tender, consortia/Groups of Economic Operators (as documented in Annex V Group of Economic Operators), and other commercial legal entities. Natural persons or individuals are not the typical contracting party for this type of framework contract unless organised as a legal entity. Specific eligibility requirements and supporting evidence are detailed in the tender specifications and Annex III Declaration on Honour.

Funding Type:This is a public procurement (tender) leading to the award of a paid services framework contract. The financial mechanism is a contract (procurement) with payments for delivered services rather than a grant, loan or equity instrument.

Consortium Requirement:The opportunity permits single economic operators or Groups of Economic Operators (joint bids / consortia). The tender documentation includes an Annex V Group of Economic Operators template for consortia arrangements and the Declaration subcontractors (Annex VI) for subcontracting arrangements.

Beneficiary Scope (Geographic Eligibility):The contracting authority is the European Parliament (EU institution). The services are required for EPLO(s) in Hungary. Participation is governed by the rules applicable to EU public procurement published on the Portal; typically bidders established in EU Member States and other countries allowed under the procurement rules and the tender dossier may participate. The Directorate-General for Communication operates EPLOs across the 27 EU Member States, and the procurement is specifically for Hungary as the place of performance.

Target Sector:Primary sectors targeted: communication, public relations, information dissemination, event management and outreach. CPV codes indicate public relations services and event services.

Mentioned Countries:Hungary is explicitly mentioned as the beneficiary location. The Directorate-General for Communication reference material mentions EPLOs across the 27 EU Member States and also references liaison offices traditionally mentioned by DG COMM in London and Washington, but the tender scope is explicitly for the EPLO(s) in Hungary.

Project Stage:This is an operational procurement for delivery of services; expected project maturity is at implementation / service delivery stage (organisation, logistics, communication activities).

Application Type:Open competitive tender published on the EU Funding & Tenders Portal. Submission method: mandatory electronic submission via the Portal (eSubmission).

Nature of Support:Monetary payments under a public services contract (framework contract) are expected for executed orders and delivered services. Non-monetary support (e.g., access to information, coordination with EPLO) may also be part of contract performance but the primary support is monetary contract remuneration.

Application Stages:The public procurement process typically comprises: 1) Publication and electronic submission, 2) Administrative and eligibility check, 3) Technical and financial evaluation according to award criteria (quality 70 weight, price 30 weight as indicated), 4) Contract award decision and signature. The tender documents specify tender validity (6 months) and post-award procedures. Bidders should expect at least these 3 to 4 sequential stages.

Success Rates:No success rate is specified in the procurement documents. As a competitive single-award framework tender, success rate depends on number and quality of bidders; historical averages for EU public tenders vary widely and are not published for this specific notice.

Co-funding Requirement:No co-funding from the tenderer is required as a condition for participation. The contract is a commercial procurement with payments for services delivered according to the price schedule and financial offer. Bidders must submit financial data and price schedule templates (Annex VII Financial Data Sheet; Annex IX price schedule).

Evaluation and award

Awarding criteria are quality (weight 70) and price (weight 30) as indicated in the lot metadata. Bidders must follow the instructions in the tender specifications and provide all required administrative, technical and financial documentation; incomplete tenders may be rejected. The procurement dossier contains a Checklist for a complete tender to help ensure compliance.

1. 1Award criteria: quality 70%, price 30% (consult procurement documents for precise sub-criteria and scoring methodology).
2. 2Tender validity: 6 months from submission.
3. 3Framework contract initial duration: 12 months, renewable up to 3 times per the draft contract.
4. 4Open tender event: scheduled 8 September 2026 (details in dossier).
5. 5Submission channel: eSubmission via EU Funding & Tenders Portal; submission method code: ESUBMISSION.

Required documents and templates (as published)

The procurement dossier includes the following core documents and templates which bidders must consult, complete or use as required. These documents were published with the tender on 19 June 2026 and updated/marked New with consider-changed-until dates where applicable.

1. 1Invitation letter_V1.pdf (Invitation letter).
2. 2Specifications NFWC_V1.docx (Tender specifications).
3. 3Annex I Technical Specifications_V1.docx (Detailed technical requirements and scope of services).
4. 4Annex V Group of Economic Operators_V1.docx (Form and requirements for consortia / joint bids).
5. 5Annex VI Declaration subcontractors_V1.docx (Subcontractor declaration template).
6. 6Annex III Declaration on Honour_V1.docx (Exclusion and compliance declaration).
7. 7Annex VIII Declaration Russia restrictive measures_V1.docx (Specific declaration required by the authority).
8. 8Annex VII Financial Data Sheet_V1.docx (Financial data templates).
9. 9Annex IX price schedule_V1.xlsx (Price schedule / financial offer form).
10. 10Annex X Case Studies_V1.docx (Case studies template or guidance).
11. 11Framework contract_V1.docx (Draft framework contract to be signed by the successful tenderer).
12. 12Annex to FWC - declaration on pre-existing rights_V1.docx (IP and pre-existing rights declaration).
13. 13Annex to FWC - Draft Specific Order Form_V1.pdf (Template for subsequent specific orders under the framework).
14. 14Checklist for a complete tender_V1.docx (Procurement checklist).

How to prepare a compliant submission

Bidders should:carefully read the Specifications NFWC and Annex I Technical Specifications; complete all administrative declarations (Annex III Declaration on Honour, Annex VI Declaration subcontractors where relevant); prepare the financial offer using Annex IX price schedule and Annex VII Financial Data Sheet; include the Group of Economic Operators documentation where bidding as a consortium; include case studies or proof of relevant experience as requested in Annex X; follow the Checklist for a complete tender; submit via the Portal before the deadline and ensure tender validity period (6 months).

All templates must be used as published and submitted in the formats indicated (native files such as docx/xlsx where required) through the eSubmission tool. The draft framework contract includes provisions on renewal, specific orders, payment modalities and rights over pre-existing material; bidders should review it carefully prior to submission.

Procurement specifics and operational details

Place of performance:Hungary (EPLO operations). Procurement program: EU-funded; contracting system: framework-agreement (fa-wo-rc). CPV codes: 79416000 (Public relations services) and 79952000 (Event services). SME suitable indicator: false (procurement not marked specifically as SME-only). Electronic ordering and payment are foreseen in the post-award process. The open tender event and specific deadlines are listed in the Portal record.

Practical notes and risks

Bidders must verify exclusion and selection criteria, ensure compliance with restrictive measures declarations (Annex VIII), and confirm capacity to provide services in Hungary. The Framework Contract is likely to require insurance, staff vetting and compliance with EU institutional rules; details are in the draft contract. The tender dossier contains a Checklist for a complete tender to reduce risk of administrative rejection.

Concluding summary

This tender seeks a service provider or group of providers to deliver communication and event-management services to support the European Parliament Liaison Office(s) in Hungary under a framework contract valued at an estimated €800,000 over the contract life. The call is an open procurement published on the EU Funding & Tenders Portal, requires eSubmission, and will be evaluated by quality (70) and price (30). Interested bidders should consult the full procurement dossier, use the provided annex templates (financial offer form, declarations, technical specifications, draft contract) and follow the Checklist to prepare a compliant tender. The award will result in a framework contract with the European Parliament, Directorate-General for Communication, enabling the contracting authority to place specific orders for events and communication activities in Hungary over the contract period. Full tender documentation and the procurement notice are available on the Funding & Tenders Portal Tender details ¹.

Footnotes

1. 1Official tender page and procurement documents published on the EU Funding & Tenders Portal: ec.europa.eu

Opportunity Overview

This is a framework contract tender (Call Identifier:EP-COMM/2026/OP/0011) for the organisation of events and communication activities of the European Parliament Liaison Office (EPLO) in Hungary, with an estimated total value of €800,000 ¹.

Contract Type:Multiple Framework Agreement (FWC) for services, initially concluded for 12 months renewable 3 times (total 48 months) ².

Deadlines:Submission deadline: 07 September 2026, 17:00:59 Brussels time; Additional information request deadline: 28 August 2026 ³.

Scope of Services

The contractor will provide technical assistance and support for organising events, communication campaigns, and information activities to raise awareness of the European Parliament among Hungarian media, stakeholders, and citizens ⁴.

1. 1Organisation of public events, conferences, and roundtables
2. 2Development and implementation of communication campaigns
3. 3Production of information materials and digital content
4. 4Technical assistance for event logistics and coordination
5. 5Support for liaison office outreach activities

Who Should Apply

Economic operators with proven experience in event organisation, communication services, and public outreach activities, particularly those familiar with EU institutional communication requirements ⁵.

Key Eligibility Requirements:Tenderers must submit case studies demonstrating relevant experience, declare compliance with Russia restrictive measures, and provide financial data sheets ⁶.

Award Criteria

The award will be based primarily on quality (70%) including technical expertise, methodology, and case studies, with price accounting for 30% of the evaluation ⁷.

Contracting Authority & Contact

Lead authority:European Parliament, Directorate-General for Communication (DG COMM), specifically the Directorate for Liaison Offices ⁸.

EPLO Hungary Contact:Address: 1024 Budapest, Lövőház u. 35.; Email: epbudapest@europarl.europa.eu; Tel: 411-3540 ⁹.

Important Context for Hungary

Applicants should note the current political context in Hungary, including ongoing EU discussions regarding rule of law reforms and fund releases, which may affect the operational environment for EU liaison activities ¹⁰.

The tender requires compliance with EU restrictive measures against Russia, and tenderers must submit a declaration on honour confirming adherence to these measures ¹¹.

Application Documents

1. 1Annex I: Technical Specifications
2. 2Annex III: Declaration on Honour
3. 3Annex V: Group of Economic Operators (if applicable)
4. 4Annex VI: Declaration on Subcontractors
5. 5Annex VII: Financial Data Sheet
6. 6Annex VIII: Declaration on Russia Restrictive Measures
7. 7Annex IX: Price Schedule
8. 8Annex X: Case Studies
9. 9Draft Framework Contract
10. 10Checklist for Complete Tender

All documents must be submitted electronically via the EU Funding & Tenders Portal using the ESUBMISSION method ¹².

Footnotes

1. 1Estimated overall contract amount: €800,000; Call Identifier: EP-COMM/2026/OP/0011; Publication date: 19 June 2026 EU Funding Portal.
2. 2Contract duration: 48 months (12 months initial + 3 renewals); Tender validity: 6 months; Contract extension: renewable 3 times Procurement Documents.
3. 3Submission deadline: 07 September 2026, 17:00:59 Brussels time; Additional information deadline: 28 August 2026 Tender Details.
4. 4Purpose: Support and technical assistance in organisation of events and communication activities of EPLOs; Main CPV codes: 79416000 (Event organisation services), 79952000 (Communication services) [[Technical Specifications||Annex I Technical Specifications_V1.docx]].
5. 5Tenderer qualification: Must demonstrate relevant experience through case studies (Annex X); SME suitability: Not specifically indicated [[Selection Criteria||Tender specifications - adm. part]].
6. 6Required declarations: Declaration on Honour (Annex III), Russia restrictive measures (Annex VIII), Subcontractors (Annex VI), Financial Data Sheet (Annex VII) Procurement Documents.
7. 7Award criteria: Quality 70% (technical expertise, methodology, case studies), Price 30% [[Awarding Terms||Tendering Terms]].
8. 8Lead authority: European Parliament, DG COMM (Directorate-General for Communication); Directorate for Liaison Offices; Director-General: Christian Mangold DG COMM.
9. 9EPLO Hungary: 1024 Budapest, Lövőház u. 35.; Email: epbudapest@europarl.europa.eu; Tel: 411-3540 EPLO Hungary Contact.
10. 10Context: Hungary-EU relations ongoing regarding rule of law reforms and fund releases; EP sued EC in 2024 over €10.2 billion unblocking Hungary-EU Funds.
11. 11Russia restrictive measures: Mandatory declaration required (Annex VIII); Compliance with EU restrictive measures is essential [[Declaration Russia||Annex VIII Declaration Russia restrictive measures_V1.docx]].
12. 12Submission method: ESUBMISSION via EU Funding & Tenders Portal; Electronic order and payment usage: Yes [[Submission Method||Tendering Process]].