Creation of Europe Houses in selected cities of Serbia

This tender, published by the European Commission under the EUINFONET initiative, procures construction, refurbishment and fit-out works plus furniture and AV/IT supplies to create Europe Houses in Novi Sad and Kragujevac, refurbish the existing Europe House in Niš, and provide additional supplies for the Belgrade Europe House. The procurement is split into three lots with planned execution of approximately five months per lot and mandatory electronic submission via the EU Funding & Tenders Portal. Eligible bidders are economic operators capable of delivering building works, accessibility adaptations and supply/installation of furniture and AV/IT equipment, with selection based on eligibility criteria and price as the award criterion. Submission deadline is 2 October 2026 12:00:59 Europe/Belgrade and bidders must consult the tender dossier volumes for detailed requirements, templates and guarantees.

What the tender funds

Scope summary

Works and related supplies to create and refurbish Europe Houses:refurbishment and fit-out (civil works, accessibility adaptations), furniture and AV/IT equipment, and some additional supplies for the existing Belgrade Europe House. Contracts are awarded per lot (works contracts).

Who can apply:Registered economic operators capable of delivering building works and fit-out services, able to submit electronically via the EU Funding & Tenders Portal and meeting the procurement selection criteria. Bidders should consult the tender dossier for specific qualification requirements Tender details ¹.

1. 1LOT 1: Creation of Kragujevac Europe House (refurbishment, ~70 m2, accessibility adaptations).
2. 2LOT 2: Refurbishment of Niš Europe House (modernisation, ~73 m2, accessibility adaptations).
3. 3LOT 3: Creation of Novi Sad Europe House and purchase of additional supplies for Belgrade Europe House (ground floor + basement, ~158 m2).

Procurement type:works contracts funded under EU pre-accession / neighbourhood funds. Awarding criterion is price; see tender documents for full evaluation and contractual conditions.

Footnotes

1. 1Full tender dossier, technical designs and submission instructions are available on the opportunity page: ec.europa.eu

Opportunity summary

This is a public procurement tender, published by the European Commission (ENEST - Enlargement and Eastern Neighbourhood), for works and supplies to create and refurbish Europe Houses in Serbia. The procurement is split into three lots: Lot 1 Kragujevac (creation), Lot 2 Niš (refurbishment), Lot 3 Novi Sad (creation) plus purchase of additional supplies for the existing Belgrade Europe House. The contract type is works with supply of furniture and AV/IT equipment, including adaptation for full accessibility and fit-out of multifunctional rooms, workspaces, mini-kitchens and office areas. The procurement is funded under EU pre-accession / new member states programmes and is advertised on the EU Funding & Tenders Portal.

Reference and URLs:Call identifier EC-ENEST/BEG/2026/EA-LOP/0026. Tender details page: Tender on EU Funding & Tenders Portal. Tender dossier and lot-specific tender specifications and design documents available as attachments on the portal Tender dossier and volumes.

Key dates

Publication date on the portal:2026-07-14. Submission deadline: 2 October 2026, 12:00:59 (Europe/Belgrade timezone). Open tender event (likely opening/clarification meeting): 2 October 2026 at 14:00 (local time). Last date to request additional information: 11 September 2026 (see tendering process details). Tender documents were published 14 July 2026 and considered changed until 28 July 2026 for initial notifications.

Lots and scope of works (detailed)

1. 1LOT 1 Creation of Kragujevac Europe House: Refurbishment and fit-out of premises at 20 Branka Radičevića Street, ground floor net area 70.13 m2. Deliverables include: multifunctional room for 20-25 seats; workspace with desks and functional mini-kitchen; office with desks; full accessibility adaptations; furniture and AV/IT equipment. Procurement duration planned 5 months.
2. 2LOT 2 Refurbishment of Niš Europe House: Modernisation of existing Europe House at Vožda Karađorđa 5, ground floor net area 72.65 m2. Deliverables include: multifunctional room for 25-30 seats; workspace with desks; functional mini-kitchen; full accessibility adaptations; furniture and AV/IT equipment. Procurement duration planned 5 months.
3. 3LOT 3 Creation of Novi Sad Europe House and supplies for Belgrade: Refurbishment and fit-out at Zmaj Jovina 22, ground floor and basement total net area 157.8 m2. Deliverables include: multifunctional basement room for 25-30 seats; workspace and multifunction space on ground floor; basement mini-kitchen; full accessibility adaptations; furniture and AV/IT equipment. Contract also includes purchase of additional supplies for the existing Belgrade Europe House. Procurement duration planned 5 months.

Procurement and administrative details

Procurement nature:works (CPV main code 45000000). Submission method: mandatory electronic submission via the Funding & Tenders Portal (esubmission). Tender validity period: 6 months. Award criterion: price (100 weight), with specific instruction to consult procurement documents for full award criteria and evaluation procedure. Post-award: electronic ordering and electronic payment enabled. Contract renewals/extensions: none specified (renewal period empty).

Documents available:Tender dossier Volumes 1 and 2; Lot-specific Tender specifications Volumes 3-4 and Design docs and Drawings Volume 5 for each lot. Additional information to the contract notice also published on 14 July 2026. All documents are available on the portal attachments section for this tender Tender dossier and lots documents. ¹

Eligibility and applicant requirements

Eligible applicants are economic operators capable of delivering construction, refurbishment and supply of furniture and AV/IT equipment. This includes construction companies, general contractors, fit-out specialists, specialist sub-contractors for accessibility works, suppliers of furniture and AV/IT equipment, and consortia or joint ventures combining these capabilities. The procurement documents specify the tenderer qualification requirements and selection criteria; bidders must consult the Information for candidates and tenderers in the tender dossier for detailed eligibility, financial, technical and professional capacity requirements as well as specific documentary evidence required.

Eligible Applicant Types

Eligible applicant types (based on procurement nature and typical public procurement rules): construction companies (large enterprises), SMEs (if capable), specialist contractors, furniture and AV/IT equipment suppliers, design-and-build contractors, joint ventures or consortia combining above profiles, and legally established business entities able to contract with the European Commission. Public bodies or non-profit entities could bid only if legally permitted and meeting procurement selection criteria. Individual natural persons are not appropriate given the works and supplies nature. Exact permitted legal forms, exclusion and eligibility rules are defined in the tender dossier.

Funding Type

This is a public procurement contract (works contract) funded by EU pre-accession funds. The financial mechanism is procurement (contract for works and supplies). The award results in a contract for payment against agreed deliverables rather than a grant, loan or equity.

Consortium Requirement

The procurement allows either single tenderers or consortia / joint ventures if the bidder needs to combine competencies (construction, accessibility adaptation, furniture supply, AV/IT supply). The procurement dossier sets the exact rules for consortiums, lead partner responsibilities and required documents for economic operators acting jointly. The tendering process metadata references tenderer qualification requests and selection criteria source documents.

Beneficiary Scope (Geographic Eligibility)

Tender benefits zones:Serbia (country code RS). The contracting authority is the European Commission (ENEST). While the works take place in Serbia and the procurement is under pre-accession programmes, usually bidders established in EU Member States or third countries can participate subject to rules in the tender dossier. Tender documents should be consulted for precise nationality/establishment requirements and potential restrictions.

Target Sector

Target sectors:construction and civil works, building refurbishment, interior fit-out, accessibility adaptations, furnishing and AV/IT equipment supply, cultural and civic space infrastructure (Europe Houses). The action contributes to people-to-people, civic engagement and EU visibility infrastructure in the enlargement context.

Mentioned Countries

Serbia (explicitly mentioned for all lots), and contracting authority is the European Commission (ENEST - Enlargement and Eastern Neighbourhood, lead authority based in the EU).

Project Stage and Planned Duration

Project maturity:implementation/demonstration stage (construction and fit-out). Planned contract execution period for each lot: 5 months (as indicated in procurement project plannedPeriod).

Funding Amount

No specific contract value or estimated budget is published in the tender metadata. The requestedTenderTotal is empty in the available API content. Bidders must consult the tender dossier and the eProcurement documents on the portal for any indicative budget, breakdown by lot or contractual price schedule. The award criterion is price-based, so pricing must be submitted in the required format in the tender forms.

Application type and submission

Submission method:open call (public tender) with mandatory electronic submission via the Funding & Tenders Portal (esubmission). Bidders must register and submit their tenders electronically before the deadline. Additional information requests must be sent before 11 September 2026 as specified in the tendering process.

Nature of Support

Beneficiaries (winning contractor) will receive monetary contract payments under a works and supplies contract. The procurement includes payment for construction, refurbishment, furniture and AV/IT supply services as specified in the contract terms and payment schedule in the tender documents.

Application stages and evaluation

Application stages:single-stage submission (tenderers submit full technical and financial offers by the deadline). The tender opening event is scheduled on 2 October 2026. The award is based on evaluation of eligibility/selection criteria and on price as the weighted award criterion (100 weight to price). The procurement metadata does not list multiple formal phases but typical procurement steps include submission, administrative compliance check, selection/qualification, technical compliance review, price evaluation, and contract award.

Success rates

No success rate data is provided. As a competitive open tender, success depends on compliance with selection criteria, quality of the offer and the submitted price. Historical success rates are not available in the tender dossier metadata; number of expected awards corresponds to up to three separate lot awards (one winner per lot), subject to evaluation outcomes.

Co-funding requirement

No co-funding by bidders is required in the sense of grant co-financing. Bidders are contractors paid under the contract. Financial guarantees, performance security or advance payment guarantees may be required as specified in the contract conditions in the tender dossier; consult the tender documents for details on required securities and payment terms.

Templates and application forms

Application forms and templates are provided in the tender dossier volumes and tender specifications (Volumes 3-5 per lot). The Information for candidates and tenderers contains instructions and the required submission package. Typical structure bidders should expect (detailed templates available in the dossier):

1. 1Administrative offer: cover letter, legal entity registration, power of attorney for signatory, proof of enrolment on the portal, completed tender form and declaration of honour (no exclusion grounds).
2. 2Selection documents: financial statements or proof of financial capacity, references for similar works, evidence of technical and professional capacity, CVs of key personnel, list of subcontractors and percentage of subcontracting if applicable.
3. 3Technical offer: method statement, work programme and schedule, health and safety plan, accessibility adaptation measures, technical specifications for furniture and AV/IT equipment, design compliance with provided drawings, quality assurance measures.
4. 4Financial offer: priced bill of quantities or price schedule as per the tender price form; lump sum or unit prices as required by the lot-specific specification; VAT and taxes treatment specified in contract conditions.
5. 5Contractual documents: signed statements accepting contract conditions, proposed subcontracting plan, proposed start and completion dates, any required performance guarantees or bank bonds.

Bidders must use the exact forms and templates published in Volumes 3-4 and Volume 5 design docs per lot. Non-conforming submissions could be rejected during the administrative compliance check. The tender dossier indicates to consult the procurement documents for detailed instructions and submission file naming conventions.

Risks, special requirements and notable notes

Notable requirements:full accessibility adaptation of premises is mandatory; works must comply with design documents and drawings in Volume 5 for each lot; award based solely on price implies strong emphasis on competitive pricing while meeting technical compliance. SMEs suitability indicator is false for the lots, indicating that smaller firms should verify capacity requirements. Timelines are tight (planned execution 5 months). The procurement is under EU pre-accession funding schemes, and contracting terms reflect EU procurement law and contract conditions. Appeal receiver party is indicated in the dossier metadata.

How to proceed:Interested bidders should immediately: register on the Funding & Tenders Portal, download the full tender dossier and lot-specific volumes (Volumes 1-5), verify eligibility and selection criteria, prepare the administrative, technical and financial offers according to the provided templates, and submit electronically before 2 October 2026 12:00:59 (Europe/Belgrade). Clarification requests must be sent prior to 11 September 2026. See the tender page and documents for mandatory forms and submission instructions Tender on EU Portal. ¹

Detailed classification answers

1. 1Eligible Applicant Types: construction companies (large enterprises), SMEs (if meeting capacity), specialist contractors (accessibility, MEP, fit-out), furniture and AV/IT suppliers, design-and-build contractors, consortia/joint ventures combining required competencies; public bodies or non-profits only if legally permitted and meeting selection criteria (specific details in tender dossier).
2. 2Funding Type: procurement contract for works and supplies (public procurement), not a grant or loan; procurement funded via EU pre-accession funds.
3. 3Consortium Requirement: not mandatory but consortium/joint-venture allowed; single tenderers may bid if they meet selection criteria. Exact rules for consortiums/joint ventures are in the tender dossier.
4. 4Beneficiary Scope (Geographic Eligibility): Serbia is the beneficiary location. Bidders from EU Member States or other countries may participate subject to tender dossier rules; primary execution location Serbia (lots located in Kragujevac, Niš, Novi Sad and supplies for Belgrade).
5. 5Target Sector: construction and building refurbishment, furnishing, AV/IT equipment supply, accessibility adaptations, civic/cultural infrastructure (Europe Houses).
6. 6Mentioned Countries: Serbia (explicit). Contracting authority: European Commission (ENEST).
7. 7Project Stage: implementation / construction / fit-out (ready-to-execute works based on design documents).
8. 8Funding Amount: not specified in published API metadata; requestedTenderTotal empty. Bidders must consult tender dossier for budget or price schedule requirements.
9. 9Application Type: open public tender (call for tenders) with electronic submission via the Funding & Tenders Portal (esubmission).
10. 10Nature of Support: monetary contract payments for works and supplies (services leading to payments under the procurement contract).
11. 11Application Stages: effectively single-stage tender submission with administrative compliance, selection/qualification check and price-based award; multiple internal evaluation steps but one formal submission stage for bidders (count as 1 main stage).
12. 12Success Rates: not provided; typical public tender success depends on competitive compliance and price; up to three winners (one per lot).
13. 13Co-funding Requirement: no grant co-funding required from bidders. Performance securities or guarantees may be required as per contract conditions in the dossier.

Summary:This tender procures construction, refurbishment and fit-out works and supplies to create and upgrade Europe Houses in Serbia (Kragujevac, Niš, Novi Sad and additional supplies for Belgrade). It is a price-weighted open public procurement published by the European Commission under pre-accession funding. Interested contractors must register on the Funding & Tenders Portal, download and follow the tender dossier (Volumes 1-5 per lot), prepare administrative, technical and financial offers using the published forms and templates, and submit electronically by 2 October 2026 12:00:59 (local time). Technical compliance with design documents, accessibility requirements and full adherence to submission rules in the dossier are essential. The tender does not publish a contract estimate in the API metadata; bidders should consult the tender documents for contractual conditions, required guarantees and detailed evaluation rules. ¹

Footnotes

1. 1Tender dossier and lot-specific tender specifications and design documents were published on 14 July 2026 on the EU Funding & Tenders Portal. Access the tender page and attachments for Volumes 1-5 and additional information: Tender page

Opportunity Overview

This EU tender seeks to establish new Europe Houses in Novi Sad and Kragujevac, refurbish the existing Europe House in Niš, and purchase additional supplies for the Belgrade Europe House to strengthen the EU’s communication and outreach network in Serbia [[1]][[4]].

The project is part of the EUINFONET strategic initiative, which aims to increase public awareness of EU programmes, policies, and Serbia’s EU accession journey [[1]].

Scope of Work by Location

Eligibility and Applicant Profile

Eligible applicants are construction, renovation, and supply companies capable of delivering works and equipment installation across multiple Serbian locations, with proven capacity in public procurement and EU-funded projects [[2]][[4]].

Key Requirements:Applicants must demonstrate technical capacity for refurbishment works, furniture/AV/IT equipment installation, and compliance with EU procurement standards [[2]][[3]].

Funding and Contract Value

While this specific tender does not publicly state its total value, the broader EUINFONET project awarded a €5.2 million contract to GOPA PACE for communication and outreach support in Serbia, indicating significant EU investment in this network [[1]].

Similar Europe House projects in North Macedonia and Bosnia had budgets ranging from €19,900 (design/supervision) to €79,575 (refurbishment supervision), suggesting this Serbian tender may fall within a comparable or higher range depending on construction scope [[13]][[16]].

Deadlines and Submission

1. 1First deadline: January 1, 2026, 10:00 UTC
2. 2Second deadline: October 2, 2026, 12:00 UTC
3. 3Tender documents available via TED eTendering and the EU Funding & Tenders Portal [[10]]

Strategic Context and Impact

Europe Houses serve as physical hubs for creativity, innovation, and cooperation, promoting EU policy and Serbia’s accession process to local communities [[7]].

This tender directly supports the EU Delegation in Serbia’s mandate to increase public knowledge of the EU and the negotiation process [[8]].

Application Portal and Resources

Submit tenders through the official EU Funding & Tenders Portal at EU Tender Details.

Serbia’s official e-procurement portal (Portal javnih nabavki) may also host related notices at jnportal.ujn.gov.rs [[9]].

Footnotes

1. 1EUINFONET contract details and value confirmed at Serbia Tenders Blog.
2. 2Location specifics and refurbishment scope confirmed at POSTINFO.