Support for the organisation of events and other communication and information activities of the European Parliament Liaison Office in Spain

Framework contract EP-COMM/2026/OP/0027 issued by the European Parliament DG COMM to provide technical assistance for events and communication activities of the European Parliament Liaison Office in Spain. The estimated overall contract value is €2,000,000 for a planned 48-month period, with an initial 12-month term renewable up to three times. The tender is open to economic operators including consortia, requires electronic submission via the EU Funding & Tenders Portal, closes 17 September 2026 at 17:00:59 (Europe/Brussels), and will be awarded on quality (70%) and price (30%) criteria.

What it funds

Scope summary

Framework contract to provide support and technical assistance for organising events and delivering communication and information activities for the European Parliament Liaison Office (EPLO) in Spain.

Estimated contract value:€2,000,000 (estimated overall contract amount) ¹

1. 1Who can apply: economic operators established in the EU — e.g. event-management companies, communication and PR agencies, or consortia/Groups of Economic Operators able to meet procurement selection criteria.
2. 2Contract form and duration: framework contract for an initial 12 months, renewable up to 3 times; planned total duration 48 months.

Submission is electronic via the EU Funding & Tenders Portal. Award criteria:quality 70% / price 30% as set in the procurement documents.

Footnotes

1. 1Procurement documents and full tender dossier available on the portal: Tender details.

Summary

This is a public procurement notice (call identifier EP-COMM/2026/OP/0027) issued by the European Parliament, Directorate-General for Communication, for a non-firm‑fixed‑contract framework agreement to provide support and technical assistance in the organisation of events and other communication and information activities for the European Parliament Liaison Office (EPLO) in Spain. The framework contract covers services such as event logistics and production, communication activities, information campaigns, and related technical assistance for EPLO operations in Spain. The total estimated overall contract amount is €2,000,000 and the planned duration of the framework is 48 months (initial 12 months renewable up to three times as set out in the draft framework contract). The procurement is conducted through electronic submission on the EU Funding & Tenders Portal Tender notice ¹.

Purpose of the contract:Provide support and technical assistance for organising events and delivering communication and information activities of the European Parliament Liaison Office(s) in Spain, including pre-event planning, on-site logistics, audiovisual and technical production, communication materials and campaigns, and post-event reporting, in line with the technical specifications.

Key administrative details

Call identifier:EP-COMM/2026/OP/0027. Publication date: 22 June 2026. Submission method: electronic submission required via the EU Funding & Tenders Portal. Tender submission deadline (closing date): 17 September 2026, 17:00:59 (Europe/Brussels). Estimated overall contract amount: €2,000,000. Planned contract duration: 48 months (initial 12 months, renewable up to three times). Main CPV codes: 79416000 (Specialised event services) and 79952000 (Other services relating to the provision of information).

1. 1Lead contracting authority: European Parliament, COMM - Directorate-General for Communication (DG COMM).
2. 2Type of procurement: services; framework agreement with specific orders (framework-agreement contracting system).
3. 3Open tender event (indicative): 18 September 2026, 11:00 (local time).
4. 4Additional information request deadline: 9 September 2026 (see portal).

Eligible applicant types

Eligible applicants are economic operators able to supply the requested communication and events services. This includes private companies (SMEs and large enterprises), communication and events agencies, conference and audiovisual production companies, non-profit organisations with the required commercial capacity, consortia or groups of economic operators, and other suppliers legally established and authorised to operate in the territories permitted by the procurement rules. Specific selection and exclusion criteria are included in the procurement documents (Annex V Group of Economic Operators, Annex III Declaration on Honour, and related selection criteria sections). The procurement documents also give guidance on forming Groups of Economic Operators and subcontracting declarations (Annex VI).

Funding type and contract nature

This opportunity is a public procurement (tender) resulting in a service contract under a framework agreement (non-firm-fixed). Financial mechanism: procurement/service contract (not a grant, loan or equity). The winning tenderer(s) will receive remuneration under contract for delivered services per specific order forms following the framework agreement.

Consortium requirement

The procedure allows single economic operators and groups of economic operators (consortia). The tender documents include a specific annex for Groups of Economic Operators (Annex V) and permit subcontracting subject to declarations (Annex VI). Thus, a single entity may apply, or several entities may form a consortium; the procurement rules and required declarations must be followed.

Beneficiary scope (geographic eligibility)

The contracting authority is the European Parliament (DG COMM). The services are to be delivered for the European Parliament Liaison Office in Spain. Tendering is conducted via the EU procurement portal and is open to economic operators established in accordance with EU public procurement rules. While the primary operational location is Spain (EPLO in Spain), bidders established in EU Member States or other jurisdictions permitted by the procurement documentation may participate, provided they meet the legal and eligibility requirements in the tender specifications.

Target sector and activities required

Sector focus:communication, events management, public information, outreach and public relations. Activities requested include event organisation (logistics, registration, venue management), audiovisual and technical production, design and production of communication materials, information campaigns, media relations support, on-site staffing and coordination, digital communication support where required, and post-event reporting and evaluation. Full technical details and scope of services are provided in Annex I Technical Specifications and the main Specifications document.

Project stage and expected deliverables

Expected project maturity:delivery and implementation phase. The contractor must be operational and capable of immediate mobilisation to plan and execute events and communication activities. Deliverables include event implementation, materials and assets, campaign deliverables, monitoring and reporting outputs, and responses to specific orders placed under the framework agreement.

Funding amount and financial details

Estimated overall contract amount: €2,000,000 (total estimated value over the framework duration) ¹.

Application process and submission

Application type:open restricted public procurement via an electronic submission system (eSubmission) on the EU Funding & Tenders Portal. Submission method code: ESUBMISSION (required). Bidders must submit a complete tender by the deadline: 17 September 2026, 17:00:59 (Brussels time). The tendering process is single stage (submission of full tender), followed by evaluation and award. There is an open tender event on 18 September 2026 (likely post-deadline clarification/award or public opening event). Questions or requests for additional information must be submitted within the additional information request period ending 9 September 2026.

1. 1Submission channel: EU Funding & Tenders Portal eSubmission module.
2. 2Required administrative documents: Declaration on Honour (Annex III), Declaration on restrictive measures (Annex VIII), Declaration subcontractors (Annex VI).
3. 3Financial offer documents: Annex IX price schedule (Excel financial offer form) and Annex VII Financial Data Sheet.
4. 4Technical offer: comply with Annex I Technical Specifications and Specifications NFWC_V2 document.
5. 5Draft contract documents: Framework contract NFWC and associated annexes, Draft Specific Order Form.

Nature of support and contract model

Beneficiaries (contractor(s)) will receive monetary payments under a service contract for specific orders placed under the framework agreement. The framework contract uses specific order forms for each assignment. The model is a standard procurement service contract providing monetary remuneration for services delivered; non-financial support is not part of the contract.

Evaluation and awarding

Award criteria are split between quality and price. Weighting indicated in procurement metadata: quality 70% and price 30% (detailed criteria and subcriteria are in the procurement documents). Tender validity period requested is 6 months. The evaluation will follow the selection criteria, exclusion rules and award criteria set out in the tender specifications and administrative annexes. The procurement is subject to EU procurement remedies and appeal terms indicated in the tender metadata.

Application stages and timeline

Application stages:1) Preparation and electronic submission of full tender package by the deadline; 2) Administrative and selection criteria checks; 3) Technical and financial evaluation; 4) Award decision and signature of framework contract with the successful tenderer(s); 5) Execution of specific orders under the framework. In procedural terms the tender is a single formal submission followed by award phases. The procurement documentation indicates an open tender event (18 September 2026) and an additional information deadline (9 September 2026).

Success rates

No success rate or historical competition statistics are provided in the tender notice. As a general guidance, single-winner framework agreements for specialised services issued by EU institutions may attract several competitive tenders; however the specific probability of award cannot be determined from the available documents.

Co-funding requirement

No co-funding from the bidder is required as part of the remuneration model; the contract is a paid service contract. Bidders must propose prices in the Annex IX price schedule; cost-sharing or co-funding is not a requirement. Standard invoicing and payment provisions apply as set out in the draft framework contract.

Templates and required annexes (documents provided)

The procurement package includes a set of template documents and annexes that bidders must complete and submit. These comprise administrative, technical and financial templates as listed in the portal. Key templates and documents provided with this call include the following (all available via the tender documents section on the portal):

1. 1Invitation letter (Invitation letter_V1.pdf).
2. 2Specifications NFWC_V2.docx (tender specifications and requirements; technical and administrative combined).
3. 3Annex I Technical Specifications_V1.docx (detailed service description, deliverables, standards, performance requirements).
4. 4Annex III Declaration on Honour_V1.docx (mandatory exclusion and capacity declarations by the tenderer).
5. 5Annex V Group of Economic Operators_V1.docx (rules and format for consortium participation and lead partner designation).
6. 6Annex VI Declaration subcontractors_V1.docx (declaration for subcontracted entities and tasks).
7. 7Annex VII Financial Data Sheet_V1.docx (financial information to be submitted).
8. 8Annex VIII Declaration Russia restrictive measures_V1.docx (declaration regarding compliance with restrictive measures).
9. 9Annex IX price schedule_V1.xlsx (Excel file for the financial offer; mandatory format).
10. 10Annex to FWC - declaration on pre-existing rights_V1.docx (intellectual property/pre-existing rights declaration).
11. 11Annex to FWC - Draft Specific Order Form_V1.pdf (template for specific orders under the framework).
12. 12Annex X Case Study_V1.docx (instructions and template for a required case study to demonstrate experience).
13. 13Framework contract NFWC_V1.docx (draft contract including clauses, durations, renewal and payment terms).
14. 14Checklist for a complete tender_V1.docx (administrative checklist to ensure all required documents are included).

Bidders must follow the mandatory templates and complete the financial offer using the Annex IX price schedule. Declarations on honour and any subcontracting relationships must be included. The technical offer must address the requirements in Annex I and the Specifications NFWC_V2 document and typically includes experience cases, staffing, methodology and a completed case study as requested in Annex X.

Mentioned countries and geographic references

Explicit country mentioned:Spain (services to support the European Parliament Liaison Office in Spain). The contracting authority is an EU institution (European Parliament) and the procurement is published via the EU portal; participation is generally open to economic operators established in EU Member States and other jurisdictions permitted by the procurement documentation.

Project stage and readiness of bidders

Bidders must be at an operational delivery stage with experience in event organisation and institutional communication. Evidence of previous similar assignments is typically required (case studies, staff CVs, references, technical methodology). The procurement documents include an Annex X Case Study template to demonstrate bidders hands-on experience and capabilities.

How to apply and practical pointers

Access the tender notice and download all documents from the EU Funding & Tenders Portal call page. Use the eSubmission tool on the portal to upload the application package before the deadline. Ensure all administrative declarations are signed and included, the financial offer uses the provided Annex IX Excel template, and technical responses directly address Annex I Technical Specifications and the Specifications NFWC_V2. Use the Checklist for a complete tender to verify completeness before submission.

Final summary

This procurement seeks one or more service providers under a framework agreement to support the European Parliament Liaison Office in Spain with event organisation and related communication and information activities. It is a paid service contract totalling an estimated €2 million over a potential 48-month period (initial 12 months renewable up to three times). The procedure is an open electronic tender via the EU Funding & Tenders Portal. Eligible applicants are economic operators (companies, agencies, consortia or groups of economic operators) capable of delivering events and communication services in line with the detailed technical specifications. Bidders must follow the provided templates and annexes, complete mandatory declarations, submit a technical offer demonstrating experience (including a case study), and provide a price offer using the Annex IX price schedule. Award is based on a quality (70%) / price (30%) split and the evaluation and contract terms are described in the draft framework contract and tender specifications. Interested bidders should consult and strictly follow all documents published on the portal and submit electronically before 17 September 2026, 17:00:59 (Brussels time) ¹.

Footnotes

1. 1Tender notice and all procurement documents are available on the EU Funding & Tenders Portal at ec.europa.eu

Opportunity Overview

This is a framework contract tender (EP-COMM/2026/OP/0027) issued by the European Parliament's Directorate-General for Communication (DG COMM) to provide technical assistance and support for organizing events and communication activities of the European Parliament Liaison Office (EPLO) in Spain ¹.

The contract is valued at an estimated €2,000,000 and covers a planned period of 48 months (4 years), with an initial 12-month term renewable up to three times ².

Key Deadlines:Submission deadline: 17 September 2026 at 17:00:59 (Europe/Brussels) ³. Additional information requests must be submitted by 9 September 2026.

Who Should Apply

The tender is open to economic operators (companies, consortia, or public entities) with proven expertise in event management, communication services, and technical support for public institutions, particularly those familiar with EU parliamentary activities ⁴.

Consortia are explicitly allowed under Annex V (Group of Economic Operators), enabling collaboration between event organizers, communication specialists, and technical support providers ⁵.

Eligibility & Selection Criteria

Award Criteria Weights:Quality: 70% (including technical expertise, methodology, and case studies) ⁶. Price: 30% (based on the Annex IX price schedule) ⁷.

1. 1Demonstrated experience in organizing events for public or EU institutions (Annex X Case Study required)
2. 2Technical capacity to support communication and information activities (Annex I Technical Specifications)
3. 3Compliance with EU restrictive measures (Annex VIII Declaration on Russia restrictive measures)
4. 4Financial stability and transparency (Annex VII Financial Data Sheet)
5. 5No subcontracting without prior declaration (Annex VI Declaration on subcontractors)

Contract Scope & Requirements

The contractor must deliver services under specific orders issued via the Annex to FWC - Draft Specific Order Form, with each order subject to individual approval and budget allocation ⁸.

Submission Process & Documentation

All submissions must be made electronically via the EU Funding & Tenders Portal eSubmission interface (webgate.ec.europa.eu) ⁹.

1. 1Complete the Checklist for a complete tender (Annex required)
2. 2Submit technical proposal referencing Annex I Technical Specifications
3. 3Include Annex X Case Study demonstrating relevant experience
4. 4Provide Annex IX price schedule with detailed cost breakdown
5. 5Attach Annex III Declaration on Honour and Annex VIII Russia restrictive measures declaration
6. 6Submit Annex VII Financial Data Sheet and Annex V Group of Economic Operators (if consortium)

Tender validity period is 6 months from submission, and electronic ordering and payment are mandatory ¹⁰.

Contact & Further Information

Lead Contracting Authority:European Parliament, DG COMM (Directorate-General for Communication) ¹¹.

For tender-specific questions:Contact the European Parliament Liaison Office in Spain or refer to the official tender portal EU Funding Portal ¹².

The EPLO in Spain plays a crucial role in connecting the European Parliament with citizens, promoting dialogue, and making EU activities more accessible locally ¹³.

Footnotes

1. 1Official tender description: European Parliament DG COMM, EP-COMM/2026/OP/0027, published 22 June 2026 EU Funding Portal.
2. 2Contract duration and value: 48 months planned period, €2,000,000 estimated overall contract amount, with 12-month initial term renewable 3 times EU Funding Portal.
3. 3Submission deadline: 17 September 2026 at 17:00:59 (Europe/Brussels), with additional information request deadline 9 September 2026 EU Funding Portal.
4. 4Eligibility requirements: Economic operators with event management and communication expertise, familiar with EU parliamentary activities EU Funding Portal.
5. 5Consortium allowance: Annex V Group of Economic Operators explicitly permits joint tenders EU Funding Portal.
6. 6Quality criterion weight: 70% of total award score, covering technical expertise, methodology, and case study performance EU Funding Portal.
7. 7Price criterion weight: 30% of total award score, based on Annex IX price schedule submission EU Funding Portal.
8. 8Order mechanism: Services delivered via Annex to FWC - Draft Specific Order Form, with individual approval per order EU Funding Portal.
9. 9Submission method: Electronic via EU Funding & Tenders Portal eSubmission (webgate.ec.europa.eu), mandatory for all tenders EU Funding Portal.
10. 10Contract terms: 6-month tender validity, mandatory electronic ordering and payment, framework agreement structure EU Funding Portal.
11. 11Lead authority: European Parliament, DG COMM - Directorate-General for Communication, with Directorate for Liaison Offices managing EPLO activities EU Parliament DG COMM.
12. 12Official portal: EU Funding & Tenders Portal tender details page for EP-COMM/2026/OP/0027 EU Funding Portal.
13. 13EPLO role: Liaison offices connect the European Parliament with citizens, promote dialogue, and make EU activities accessible locally EU Parliament Liaison Offices.