Procurement of Medical kits for DG ECHO Field offices and EEAS Delegation of the European Union

The opportunity is a public procurement contract notice issued by the European Commission's Directorate-General for Humanitarian Aid Operations (DG ECHO) in collaboration with the European External Action Service (EEAS). It is centered on the procurement of medical kits and is classified as a call for tenders rather than a grant. The total estimated value of the procurement is €1,290,260, divided into two lots: LOT-1 for First Aid Kits valued at €1,282,210 and LOT-2 for Pharmaceutical Kits valued at €8,050.

Eligible applicants include suppliers and service providers capable of delivering the required medical supplies. These applicants can be any qualified business entity, including small and medium enterprises (SMEs) as well as larger organizations, although data indicates that SMEs might not be particularly suited for this opportunity.

The procurement is intended for the healthcare and medical supplies sector, specifically targeting first aid and pharmaceutical products relevant for humanitarian operations. It adheres to EU public procurement rules and aims to establish a purchasing contract for a four-year period. The application process is an open call, requiring electronic submissions through the EU Funding and Tenders Portal. The deadline for tender submissions is January 19, 2026, at 16:00 CET.

The evaluation of tenders will be based solely on price, meaning that the lowest compliant bid will be awarded the contract. There are no co-funding requirements specified, and payments will be made electronically upon satisfactory delivery of the goods.

The procurement documents were published on December 11, 2025, and the public opening of tenders is scheduled for January 20, 2026. Tenderers must possess a Personal Identification Code (PIC) to participate and can submit for either lot independently or for both lots. The documentation includes detailed specifications, a draft contract, and various forms related to the tender process, which are available for download.

This is a call for tenders, reference number EC-ECHO/2025/OP/0030, published on 11/12/2025. The European Commission, DG ECHO, and EEAS are seeking a supplier for the procurement of medical kits. The procedure type is an open procedure. The estimated total value of the tender is 1,290,260 EUR. The TED reference is 239/2025 822000-2025. The main classification (CPV) code is 33000000, which refers to medical equipment, pharmaceuticals, and personal care products. The submission method is electronic, and the deadline for receipt of tenders is 19/01/2026 at 16:00 Europe/Brussels time. The date and time of the public opening is 20/01/2026 at 10:30 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 09/01/2026 07:00 Europe/Brussels.

The tender is divided into two lots:

Lot 1: Procurement of First Aid Kits for DG ECHO Field offices and EEAS Delegation of the European Union. The description states that DG ECHO and EEAS are looking for a supplier for the procurement of three different kits: First Aid Kits, IFAK Basic, and Complement for Office. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the lowest price. The estimated value is 1,282,210 EUR. This is a framework agreement without reopening of competition. The additional classification (CPV) code is 33141623, which refers to first-aid boxes.

Lot 2: Procurement of Pharmaceutical Kits for DG ECHO Field offices. The description states that DG ECHO and EEAS are looking for a supplier for the procurement of three different pharmaceutical kits: Malaria Kits, PEP Basic, and Complement for High-risk country offices. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the lowest price. The estimated value is 8,050 EUR. This is a framework agreement without reopening of competition. The additional classification (CPV) code is 33141623, which refers to first-aid boxes.

The following documents are available for download:

EN1. Invitation to tender Invitation letter, published on 11/12/2025, for all lots, Version 1, no translations available.
EN2. Annex I to ITT Tender specifications, published on 11/12/2025, for all lots, Version 1, no translations available.
EN3. Annex 2 to TS Declaration on honor (tender), published on 11/12/2025, for all lots, Version 1, no translations available.
EN4. Annex 6 to TS Financial offer form, published on 11/12/2025, for all lots, Version 1, no translations available.
EN5. Annex 7 Simplified Balance sheet and P&L account, published on 11/12/2025, for all lots, Version 1, no translations available.
EN6. Annex II to ITT Draft contract, published on 11/12/2025, for all lots, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission at the address provided.

A public Q&A section is available.

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I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is an invitation to tender issued by the European Commission's DG ECHO and the EEAS for the procurement of medical kits. The tender is divided into two lots, one for first aid kits and another for pharmaceutical kits. The total estimated value is 1,290,260 EUR. The deadline for submitting tenders is January 19, 2026. The tender documents, including the invitation letter, tender specifications, declaration of honor, financial offer form, simplified balance sheet and P&L account, and draft contract, are available for download. The submission must be done electronically. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents. Potential tenderers should carefully review the tender specifications and system requirements before submitting their offers.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, it is likely that eligible applicants are suppliers or companies capable of providing medical kits and pharmaceutical kits. This would include SMEs and large enterprises.

Funding Type: The funding type is procurement, specifically a call for tenders.

Consortium Requirement: The content mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, either a single applicant or a consortium is acceptable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity, it is likely open to entities within the EU and potentially EEA countries.

Target Sector: The target sector is health, specifically medical equipment, pharmaceuticals, and personal care products.

Mentioned Countries: No specific countries are mentioned, but the European Union (EU) and European Economic Area (EEA) are implied due to the nature of the funding and the mention of EU languages.

Project Stage: The project stage is procurement, meaning the requirement is for suppliers who can provide already developed and manufactured medical and pharmaceutical kits.

Funding Amount: The estimated total value of the procurement is 1,290,260 EUR. Lot 1 has an estimated value of 1,282,210 EUR, and Lot 2 has an estimated value of 8,050 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for supplying the required medical and pharmaceutical kits.

Application Stages: The number of application stages is not explicitly stated, but it would likely involve at least one stage of submitting the tender and another stage of evaluation and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders issued by the European Commission, DG ECHO (European Civil Protection and Humanitarian Aid Operations) and the EEAS (European External Action Service) for the procurement of medical kits and pharmaceutical kits. The total estimated value of the procurement is 1,290,260 EUR. The call is divided into two lots: Lot 1, with an estimated value of 1,282,210 EUR, focuses on the procurement of First Aid Kits for DG ECHO Field offices and EEAS Delegations. This lot includes three different kits: First Aid Kits, IFAK Basic, and a Complement for Office. Lot 2, with an estimated value of 8,050 EUR, focuses on the procurement of Pharmaceutical Kits for DG ECHO Field offices, including Malaria Kits, PEP Basic, and a Complement for High-risk country offices. The contract duration is a maximum of 48 months, and the award method is based on the lowest price. The deadline for receipt of tenders is January 19, 2026, at 16:00 Brussels time. Submissions must be electronic. The TED publication date was December 11, 2025, and the date for the public opening is scheduled for January 20, 2026, at 10:30 Brussels time. The contracting authority is not bound to reply to questions submitted after January 9, 2026, at 07:00 Brussels time. To participate, tenderers need a Personal Identification Code (PIC), and the system supports 24 official EU languages. The eSubmission system accepts files less than 50 MB, and the maximum number of documents allowed per tender is 200. The system encrypts all uploaded documents.