Multiple Framework Service Contract in cascade for Communication Services

This is a call for tenders from the Clean Aviation Joint Undertaking for a Multiple Framework Service Contract for Communication Services, designated as CAJU/2025/OP/0001. The total estimated value of the tender is €25,800,000, divided into four separate LOTs. The submission method is electronic, and the deadline for receipt of tenders is 28 May 2025.

Eligible applicants include entities capable of delivering strategic communication services, focusing primarily on larger or specialized providers as indicated by the "smeSuitableIndicator" marked false for LOT 1. There are no specific restrictions mentioned on the type of applicants, but the competition is open to various economic operators within the EU.

The tender features four LOTs:

LOT 1 is focused on strategy, editorial, media, press, and publications with an estimated value of €5,300,000. The maximum contract duration is 48 months. The award criteria prioritize the best price-quality ratio.

LOT 2 centers on digital communication services with an estimated value of €3,500,000 and follows similar contract conditions.

LOT 3 addresses event services with a higher estimated value of €12,600,000.

LOT 4 pertains to web services with an estimated value of €4,400,000. Like the other LOTs, this contract lasts up to 48 months and is awarded based on the same evaluation criteria.

The funding type is classified as a procurement contract, whereby selected tenderers will enter a framework service contract. There is no explicit requirement for a consortium, allowing both individuals and groups to apply. Geographic eligibility is primarily focused within EU member states due to the nature of the funding source.

Applying entities will need to submit a proposal that meets several evaluation criteria, including professionalism, financial stability, and technical capability. The evaluation process places a 70% emphasis on quality and a 30% emphasis on cost. Proposals should be submitted electronically, and a Personal Identification Code (PIC) is required to participate in the tendering process.

The timeline for the process includes a public opening of tenders on 3 June 2025. The contracting authority reserves the right not to respond to questions submitted after 20 May 2025. Additionally, various technical specifications and guidelines for electronic submissions are provided, including file size limits and document naming conventions.

Overall, this EU tender presents an opportunity for service providers experienced in communication and media-related fields to engage in a substantial framework agreement, potentially leading to long-term contracts over a maximum of four years. Interested parties are encouraged to review all tender documents and adhere closely to submission requirements to ensure compliance and competitiveness in their proposals.

This is a call for tenders for a Multiple Framework Service Contract in cascade for Communication Services, divided into four LOTs. The procedure identifier is CAJU/2025/OP/0001, and the submission method is electronic. The lead contracting authority is the Clean Aviation Joint Undertaking. The estimated total value of the tender is 25,800,000 EUR, and the TED publication date was 25/03/2025. The deadline for receipt of tenders is 28/05/2025 at 15:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 20/05/2025 at 05:00 Europe/Brussels. The date and time of public opening is 03/06/2025 10:00 Europe/Brussels.

The four LOTs are:
LOT 1: Strategy, editorial, media, press, and publications. This lot focuses on strategy, editorial, media, press, and publications services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 5,300,000 EUR. The framework agreement is a framework agreement without reopening of competition. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Main CPV classification is 79000000 - Business services: law, marketing, consulting, recruitment, printing and security, with additional classification 22000000 - Printed matter and related products.

LOT 2: Digital communication. This lot focuses on digital communication services. The nature of the contract is services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 3,500,000 EUR. The framework agreement is a framework agreement, without reopening of competition. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Main CPV classification is 92100000 - Motion picture and video services, with additional classification 79000000 - Business services: law, marketing, consulting, recruitment, printing and security.

LOT 3: Events. This lot focuses on event services. The nature of the contract is services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 12,600,000 EUR. The framework agreement is a framework agreement, without reopening of competition. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Main CPV classification is 79952000 - Event services, with additional classification 79000000 - Business services: law, marketing, consulting, recruitment, printing and security.

LOT 4: Web-services. This lot focuses on web services. The nature of the contract is services, with a maximum contract duration of 48 months. The award method is best price-quality ratio, and the estimated value is 4,400,000 EUR. The lead contracting authority is Clean Aviation Joint Undertaking. The framework agreement is a framework agreement, without reopening of competition. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Main CPV classification is 72413000 - World wide web (www) site design services, with additional classifications 79000000 - Business services: law, marketing, consulting, recruitment, printing and security, 72212222 - Web server software development services, and 72212224 - Web page editing software development services.

There are 15 documents available for download, including the Invitation letter, Tender Specifications Part 1 (administrative), Tender Specifications Part 2 (technical), Annexes 1-7 and 10 for each LOT, and Annex 8 (Model Financial Offer) for each LOT.

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There are 284 items in the Questions and Answers (Q&A) section.

The tender documents have been revised to eliminate clerical mistakes identified by economic operators in the Q&A session. Annex 8 LOT3 Model Financial Offer has been revised accordingly.

The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox. For technical issues, clear the cache and cookies, or contact the IT helpdesk. Attachments should be less than 50 MB, and named according to the System Requirements. The maximum number of documents per tender is 200. A Personal Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. Submissions in draft status can be edited, viewed, and deleted until the deadline.

In summary, this is a European Union call for tenders seeking service providers for various communication-related activities. The tender is divided into four distinct lots, covering strategy and editorial work, digital communication, event management, and web services. The goal is to establish framework agreements with multiple providers for each lot, allowing the contracting authority to call upon them as needed over the next four years. The tender documents have been updated to correct errors, and potential applicants should carefully review the specifications and Q&A section to ensure their proposals are compliant. The submission process is entirely electronic, and there are specific technical requirements for file formats, sizes, and naming conventions. A key requirement is that tenderers must have a PIC, and they should ensure their registration details are accurate. The evaluation will be based on a best price-quality ratio, so applicants need to demonstrate both their technical capabilities and cost-effectiveness.

Eligible Applicant Types: The opportunity is open to economic operators. The specific types of eligible applicants are not explicitly defined in the provided text, but are expected to be detailed in the procurement documents, as indicated by the selection criteria mentioning the need to consult the procurement documents for details on suitability to pursue professional activity, economic and financial standing, and technical and professional ability.

Funding Type: Procurement, as it is a call for tenders for a service contract. The selected tenderers will be awarded a framework service contract.

Consortium Requirement: The opportunity allows for both single applicants and consortia. The text mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is an EU tender, it is highly likely that it is open to entities registered in the EU and possibly EEA countries. The specific details would be in the tender documents.

Target Sector: The program targets the communication services sector, specifically: Strategy, editorial, media, press, and publications; Digital communication; Events; Web-services.

Mentioned Countries: No specific countries are mentioned, but the European Union is implied as the relevant region due to the nature of the funding source and the reference to 24 official EU languages.

Project Stage: The project stage is for service provision, implying that applicants should be at the stage of operational readiness to deliver the specified communication services.

Funding Amount: The estimated total value of the tender is 25,800,000 EUR. Each LOT has its own estimated value: LOT 1 is 5,300,000 EUR, LOT 4 is 4,400,000 EUR, LOT 3 is 12,600,000 EUR, and LOT 2 is 3,500,000 EUR.

Application Type: Open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive service contracts for providing communication services. This implies money in exchange for services.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary: This is a call for tenders, CAJU/2025/OP/0001, issued by the Clean Aviation Joint Undertaking for a Multiple Framework Service Contract in cascade for Communication Services. The tender is divided into four LOTs, each focusing on a different area of communication: Strategy, editorial, media, press, and publications; Digital communication; Events; and Web-services. The estimated total value of the tender is 25,800,000 EUR, with individual LOT values ranging from 3,500,000 EUR to 12,600,000 EUR. The maximum contract duration is 48 months. The submission deadline is May 28, 2025. Tenderers must submit their proposals electronically and should consult the tender documents for detailed requirements and selection criteria. The contracting authority is not bound to reply to questions submitted after May 20, 2025. The tender documents have been revised to eliminate clerical mistakes, and Annex 8 LOT3 Model Financial Offer has been revised accordingly. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. A Personal Identification Code (PIC) is mandatory for participation. The current version of CMS platform Drupal of CAJU website is 11. The tender procedure will result in award of a multiple framework contract in cascade under each LOT (maximum three framework contracts under each LOT).