‘Meetings for EU Neighbourhood Countries’

The European Commission, specifically DG ESTAT Eurostat, is launching a call for tenders identified as EC-ESTAT/2025/OP/0053. This initiative is designed to seek external contractors to organize meetings as part of the European Neighbourhood Policy. The tender includes two separate lots.

Lot 1 focuses on meetings for Eastern Europe, the Caucasus, and Central Asia. This lot involves the organization of three high-level seminars, arrangements for participation by Eastern Neighbourhood countries in the 2026 and 2028 Quality Conferences, and managing attendance for up to 30 participants at various statistical cooperation events. The estimated value for this lot is 360,000 EUR.

Lot 2 targets Southern Neighbourhood countries, which includes organizing three forum meetings, facilitating participation for nine individuals from these countries in each of the established Quality Conferences, and conducting a total of six meetings, comprised of three onsite and three online. The estimated value for this lot is 380,000 EUR.

The total estimated value of the tender is therefore 740,000 EUR. Both lots will run for a duration of 36 months, with implementation expected to start on January 1, 2026.

Eligible applicants are primarily external contractors who have experience in event organization and related services, with no specific restrictions indicated for small or medium-sized enterprises, although the requirements may be challenging for them. The opportunity opens for electronic submissions, with a deadline set for November 10, 2025, and the public opening of tenders on November 11, 2025. The evaluation method will prioritize the best price-quality ratio.

This tender aims to enhance the statistical capacities of National Statistical Institutes in partnership countries by facilitating ongoing statistical cooperation and aligning local practices with EU standards. The involved regions include specific countries such as Armenia, Azerbaijan, Belarus, Georgia, Moldova, Ukraine, Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, and Tunisia.

There is no specified requirement for co-funding, and the contracting authority will not respond to questions submitted after October 31, 2025. The process is outlined to include submission preparation, evaluation of proposals, and final negotiations with successful candidates.

Overall, this represents a significant opportunity for firms with expertise in event management and statistical development to engage in substantial projects aimed at fostering cooperation within the EU's Neighborhood Policy framework.

The European Commission, DG ESTAT Eurostat is launching a call for tenders with procedure identifier EC-ESTAT/2025/OP/0053. The call, titled 'Meetings for EU Neighbourhood Countries', aims to seek assistance from external contractors to organize meetings. The TED reference for this tender is 189/2025 643545-2025. The submission method is electronic and is currently open for submission.

The call for tenders is divided into two lots:

Lot 1: Meetings for Eastern Europe, Caucasus and Central Asia. This lot involves organizing three High-Level Seminars, arranging participation of the Eastern Neighbourhood countries to the 2026 and 2028 Quality Conferences, including the training day, and arranging participation of a maximum total of 30 persons to selected statistical cooperation events. The estimated value for this lot is 360000 EUR.

Lot 2: Meetings for Southern Neighbourhood countries. This lot involves organizing three Forum meetings, organizing participation of 9 participants from the Southern Neighbourhood countries in each of the 2026 and 2028 Quality Conferences, including the training day, as well as organize a total of six meetings with the Southern Neighbourhood countries in the format of PNC meetings and/or WG meetings/workshops. Three of the meetings with the Southern Neighbourhood countries will be onsite and three will be in online format. The estimated value for this lot is 380000 EUR.

Eurostat pursues statistical cooperation with the Eastern Neighbourhood and Central Asia countries (Armenia, Azerbaijan, Belarus, Georgia, Moldova, and Ukraine) and with the Southern Neighbourhood partners (Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, and Tunisia). The main purpose of this cooperation is to enhance their statistical capacities and produce reliable and timely official statistics.

The contract duration for each lot is 36 months, with implementation starting on 1 January 2026. The procedure type is an open procedure. The estimated total value of the tender is 740000 EUR. The TED publication date is 02/10/2025. The award method is based on the best price-quality ratio. There is no framework agreement.

Key milestones include:

TED publication date: 02/10/2025
Date and time of public opening: 11/11/2025 10:00 Europe/Luxembourg
Deadline for receipt of tenders: 10/11/2025 16:00 Europe/Luxembourg
Contracting authority is not bound to reply to questions submitted after: 31/10/2025 07:00 Europe/Luxembourg

The main classification (CPV) for both lots is 80500000 Training services. Additional classifications (CPV) include 79952000 Event services and 98300000 Miscellaneous services.

The following documents are available for download:

Invitation to tender OP 0053 Invitation letter (all lots, Version 1)
Tender Specifications Word format (all lots, Version 1)
Tender Specifications PDF format (all lots, Version 1)
ENP meetings draft service contract Lot 1 Draft contract (Lot 1, Version 1)
Lot 1 Annex 6 Financial Tender Financial offer form (Lot 1, Version 1)
ENP meetings draft service contract Lot 2 Draft contract (Lot 2, Version 1)
Lot 2 Annex 6 Financial Tender Financial offer form (Lot 2, Version 1)

Submissions must be sent exclusively at the address for submission given on the website via electronic submission.

Some frequently asked questions (FAQ) are answered on the website, including:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox and clear the cache and cookies.
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Can I view and edit my draft submission: Yes, until the deadline.
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In summary, this tender opportunity is for external contractors to organize meetings for EU Neighbourhood Countries, divided into two lots focusing on Eastern/Central Asia and Southern Neighbourhood countries respectively. The goal is to enhance statistical capacities in these regions by facilitating knowledge exchange and collaboration. The tender involves organizing seminars, conferences, and meetings, both on-site and online. Interested parties must submit their tenders electronically by 10/11/2025, following the guidelines and requirements outlined in the tender specifications. A PIC code is mandatory for participation.

Eligible Applicant Types: The opportunity seeks assistance from external contractors, implying that eligible applicants are likely to be service providers, companies, or organizations with experience in event organization, training, and related services. The specific types of organizations are not explicitly defined, but it can be inferred that they should be capable of fulfilling the requirements outlined in the tender specifications.

Funding Type: The primary financial mechanism is procurement through a service contract. The call is for tenders, and the selected entities will be contracted to provide specific services related to the organization of meetings and events.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the use of the term "contractors" suggests that both single entities and consortia could be eligible, provided they meet the necessary qualifications and can fulfill the tender requirements.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on the European Neighbourhood Policy (ENP) countries. Specifically, Lot 1 targets the Eastern Neighbourhood and Central Asian countries, while Lot 2 targets the Southern Neighbourhood countries. These countries include:
Eastern Neighbourhood and Central Asia: Armenia, Azerbaijan, Belarus, Georgia, Moldova, and Ukraine.
Southern Neighbourhood: Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine, Syria, and Tunisia.
The tender is open to entities capable of providing services to these regions, which may include EU-based or international organizations.

Target Sector: The primary target sector is related to statistical cooperation and capacity building within the European Neighbourhood Policy (ENP) framework. This includes:
Training services (CPV code 80500000)
Event services (CPV code 79952000)
Miscellaneous services (CPV code 98300000)
The opportunity aims to enhance the statistical capacities of the partner countries' National Statistical Institutes (NSIs) and align them with EU and international standards.

Mentioned Countries:
Armenia
Azerbaijan
Belarus
Georgia
Moldova
Ukraine
Algeria
Egypt
Israel
Jordan
Lebanon
Libya
Morocco
Palestine
Syria
Tunisia

Project Stage: The project stage is focused on implementation and execution. The selected contractors will be responsible for organizing and managing specific events, seminars, and meetings. This suggests that the project is beyond the research and development phase and is ready for practical implementation.

Funding Amount: The estimated total value for both lots is 740,000 EUR. Lot 1 has an estimated value of 360,000 EUR, and Lot 2 has an estimated value of 380,000 EUR. These figures represent the maximum contract value for each lot over the 36-month duration.

Application Type: The application type is an open call for tenders. This means that any eligible entity can submit a proposal, provided they meet the criteria and requirements outlined in the tender specifications. The submission method is electronic.

Nature of Support: The beneficiaries (i.e., the contractors) will receive money in exchange for providing services. The support is financial, covering the costs associated with organizing meetings, seminars, and other events as specified in the contract.

Application Stages: The application process likely involves multiple stages, including:
Review of the tender documents and specifications.
Preparation and submission of the tender proposal.
Evaluation of the proposals by the contracting authority.
Selection of the winning tender(s).
Contract negotiation and signing.
The exact number of stages may vary depending on the specific procedures of the contracting authority.

Success Rates: The success rates for this opportunity are not explicitly mentioned in the provided text.

Co-funding Requirement: The provided text does not specify whether co-funding is required from the applicant.

Summary:
This opportunity is a call for tenders (EC-ESTAT/2025/OP/0053) launched by Eurostat to seek external contractors for organizing meetings and events under the European Neighbourhood Policy (ENP). The initiative is divided into two lots: Lot 1 focuses on the Eastern Neighbourhood and Central Asian countries, involving the organization of high-level seminars, participation in quality conferences, and attendance of participants in statistical cooperation events. Lot 2 targets the Southern Neighbourhood countries, involving the organization of forum meetings, participation in quality conferences, and organization of Principal National Coordinators and Working Group meetings.

The total estimated value of the tender is 740,000 EUR, with Lot 1 valued at 360,000 EUR and Lot 2 at 380,000 EUR. The contract duration for each lot is 36 months, with implementation starting on January 1, 2026. The primary goal is to enhance the statistical capacities of the partner countries' National Statistical Institutes (NSIs) and align them with EU and international standards.

Eligible applicants are expected to be service providers or organizations with experience in event organization and training services. The submission method is electronic, and the deadline for receipt of tenders is November 10, 2025. The award method is based on the best price-quality ratio. This tender represents a significant opportunity for entities in the event management and training sectors to contribute to the statistical development and cooperation efforts within the EU's Neighbourhood Policy.