Medical services for CEPOL

This document details a procurement opportunity related to medical services for the European Union Agency For Law Enforcement Training (CEPOL). The initiative is not yet a formal call for tenders but rather a notification of CEPOL's intention to conduct a future negotiated procedure for what is categorized as a middle or low-value contract. The project identifier is CEPOL/2025/MVP/0019-EXA.

The primary responsibilities of the selected medical service provider include conducting medical examinations for prospective employees to determine their suitability for employment, performing annual medical examinations for current staff as required by EU Staff Regulations, and potentially providing occupational medical advice and other related services upon request.

The contract will span a duration of 48 months under a framework agreement, meaning that while competitive submissions may not reopen, specific service demands can be ordered as needed throughout the contract’s life.

The contract falls under the services category with a main classification code of 85121000, which pertains to medical practice services. While the concrete financial details of the contract are not specified, it is emphasized as being EU-funded.

Eligible applicants for this opportunity are expected to be established businesses in the medical services field, capable of delivering comprehensive health examinations and advice. The opportunity is open to applicants across EU member states, and submissions must be made electronically.

The timeline indicates that the expression of interest can start on November 12, 2025, with a deadline of November 26, 2025. The indicative date for the formal launch of the negotiated procedure is scheduled for November 27, 2025.

Interested parties should monitor the provided links for further updates and details regarding the full call for tenders.

This is a publication announcing the European Union Agency For Law Enforcement Training's (CEPOL) intention to publish a future negotiated low or middle value procedure for the provision of medical services. This is not a call for tenders. The procedure identifier is CEPOL/2025/MVP/0019-EXA.

The main tasks for the medical service provider include:

Performing medical examinations of prospective new employees and making medical assessments on their aptitude or non-aptitude for employment.
Performing medical examinations of all staff members every year in line with the provisions of the EU Staff Regulations and CEOS (Article 59(6) of the SR).
Providing occupational medical advice and other services to CEPOL, if requested.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Union Agency For Law Enforcement Training. The main classification (CPV) code is 85121000, which refers to medical practice services. The nature of the contract is for services. The maximum contract duration is 48 months. The framework agreement is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-11-12 Europe/Brussels. The deadline for expression of interest is 27/11/2025 06:59 Europe/Budapest. The indicative date of launch of the negotiated procedure is 2025-11-27 Europe/Budapest.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. To express interest, click on "Express interest".

A question and answer section is available. To create a question, log in. A public Q&A, FAQs, and a "My Q&A" section are available. You can download the Q&As in XLS format.

A previously asked question is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?" The answer is: "References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure." This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future procurement opportunity related to medical services for CEPOL. It is not a call for tenders yet, but rather a notification that CEPOL intends to launch a negotiated procedure for a low or middle value contract in the future. The medical services required include employee medical examinations, annual staff medical examinations, and potential occupational medical advice. The expression of interest period is planned for November 2025. Interested parties should monitor the provided link for further updates and the official launch of the negotiated procedure.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description of the services required, it is likely that eligible applicants would be medical service providers, which could include SMEs, large enterprises, or other organizations capable of providing the described medical services.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, indicating a procurement opportunity. The funding type is a service contract.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. It is possible that either a single applicant or a consortium of applicants could be eligible, depending on the specific requirements outlined in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contracting authority is the European Union Agency For Law Enforcement Training (CEPOL), it is highly likely that the geographic eligibility includes EU member states, and possibly EEA countries or other countries associated with EU programs.

Target Sector: The target sector is health, specifically medical practice services.

Mentioned Countries: No specific countries are mentioned, but the context implies the European Union due to the contracting authority being the European Union Agency For Law Enforcement Training (CEPOL).

Project Stage: The project stage is not directly applicable, as this is a procurement for ongoing medical services. The service is expected to be operational and ready for implementation.

Funding Amount: The funding amount is described as a "middle/low value contract," but no specific monetary range is provided.

Application Type: The application type will be a negotiated procedure, which will be launched at a later date. The first step is to express interest electronically.

Nature of Support: Beneficiaries will receive money in exchange for providing medical services.

Application Stages: There are multiple stages. First, there is an expression of interest. Then, there will be a negotiated procedure. The exact number of stages is not specified, but it is at least two.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: The need for co-funding is not mentioned.

Summary:

This is a pre-announcement for a planned negotiated procedure for a middle/low value contract by the European Union Agency For Law Enforcement Training (CEPOL), also known as CEPOL. The procedure identifier is CEPOL/2025/MVP/0019-EXA. This is not a call for tenders yet, but rather a publication announcing CEPOL's intention to publish a future negotiated procedure. The contract concerns the provision of medical services to CEPOL staff and prospective employees. The main tasks include performing medical examinations of prospective new employees to assess their aptitude for employment, performing annual medical examinations of all staff members in line with EU Staff Regulations, and potentially providing occupational medical advice and other services to CEPOL. The procedure type is a planned negotiated procedure for a middle/low value contract. The lead contracting authority is the European Union Agency For Law Enforcement Training. The main classification (CPV) code is 85121000, which refers to medical practice services. The nature of the contract is for services, and the maximum contract duration is 48 months. The contract will be a framework agreement without reopening of competition. The start date for expression of interest is planned for 2025-11-12, and the deadline for expression of interest is 2025-11-27. The indicative date of launch of the negotiated procedure is 2025-11-27. The method of expression of interest is electronic, and interested parties must express their interest electronically via the provided link. The opportunity is for medical service providers who can offer the described services to CEPOL.