Level(s) Maintenance

The European Commission, specifically the Directorate-General for Environment (DG ENV), has published a call for tenders, reference EC-ENV/2025/OP/0017. This tender focuses on the maintenance and updating of the Level(s) assessment framework, which evaluates the sustainability of buildings. The primary objective is to ensure that Level(s) remains current with evolving technical standards and life-cycle assessment (LCA) software, as well as to align it with EU building policies. The estimated total contract value is 485,000 EUR, with a service duration of up to 48 months.

The procedure is classified as an open call, allowing any eligible organization to submit a tender. There are no specific applicant restrictions, and it is expected that organizations capable of fulfilling the contract requirements, including companies, research institutes, and potentially NGOs, may participate. Submission must be completed electronically via the Funding and Tenders Portal, with a submission deadline set for 4 September 2025 at 16:00 Brussels time. Interested applicants can ask questions until 27 August 2025, after which the contracting authority will not respond to inquiries.

The evaluation for awarding the contract will be based on a quality-price ratio, with 70% scoring based on quality and 30% on price. The tender requires a Participant Identification Code (PIC) for submission, reinforcing the need for formal registration. This contract does not impose a co-funding requirement on applicants, as successful tenderers will receive direct payment from the European Commission upon service delivery.

No specific geographic restrictions are mentioned, indicating that participation may be open to entities from EU member states, EEA countries, and potentially candidates from associated countries. As per standard EU procurement rules, the scope includes compliance with relevant regulations, thus promoting a broad and inclusive bidding process.

The documents available for reference include an invitation to tender, a draft contract, and specifications detailing further requirements for respondents. The contract is not a framework agreement, meaning it does not allow for multiple awards or ongoing automated processes but rather is a singular procurement for specified services.

In summary, this call for tenders aims to enhance the Level(s) framework's relevance and usability in the building sector, aligning with dynamic regulatory and market conditions. Interested parties should pay close attention to submission guidelines and adhere strictly to the outlined deadlines and protocols for a successful tender application.

The European Commission, Directorate-General for Environment (DG ENV), has published a call for tenders, EC-ENV/2025/OP/0017, for the maintenance of Level(s). The TED reference for this call is 120/2025 412403-2025.

The general objective of this contract is to keep Level(s) up to date in relation to the developing ecosystem in which the assessment framework is situated. This includes evolving standards of both technical and cost nature, as well as LCA software and databases. The specific objective is to ensure that Level(s) is firmly linked to EU policy impacting buildings, as well as to ensure that Level(s) is attractive to use and provide technical support at a relevant level.

This is an open procedure with an estimated total value of 485,000 EUR. The contract's nature is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio. No framework agreement is associated with this tender.

Key milestones include a TED publication date of 26/06/2025, a public opening date and time of 05/09/2025 at 11:00 Europe/Brussels, and a deadline for receipt of tenders on 04/09/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 27/08/2025 at 05:00 Europe/Brussels.

Submissions must be sent exclusively via electronic means, using the address for submission provided.

The following documents are available for download: Invitation to Tender (Invitation Letter), Draft Contract, and Tender Specifications. All documents were published on 26/06/2025, are version 1, and have no translations available.

Frequently Asked Questions (FAQ):

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. The system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40

Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36

How should I name attachments in eSubmission?
Name the attachments for your tender draft following the System Requirements. See the following conditions: The ... Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req... Published on 03/10/2024 16:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 16:07

What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 21/02/2024 23:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 22:05

In summary, this EU tender opportunity, EC-ENV/2025/OP/0017, focuses on maintaining and updating the Level(s) assessment framework for buildings to ensure its relevance and alignment with EU policies and evolving industry standards. The European Commission is seeking a contractor to provide technical support, keep the framework updated with the latest standards and software, and ensure it remains attractive and user-friendly. The tender is an open procedure with a maximum contract duration of 48 months and an estimated value of 485,000 EUR. Interested parties must submit their tenders electronically by 04/09/2025, following the guidelines and system requirements outlined in the provided documents and FAQs. A Personal Identification Code (PIC) is mandatory for participation. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The provided text does not explicitly state the eligible applicant types. However, given that it is a call for tenders and mentions the need for a Participant Identification Code (PIC), it can be inferred that eligible applicants are organizations, which could include SMEs, large enterprises, research institutes, NGOs, or other types of organizations capable of fulfilling the contract requirements.

Funding Type: Procurement. The opportunity is described as a "Call for tenders" and a "contract," indicating a procurement process where the contracting authority (European Commission, DG ENV) is purchasing services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, given that it is an EU funding opportunity and the contracting authority is the European Commission, it is highly likely that the geographic eligibility includes EU member states and potentially other countries associated with EU programs.

Target Sector: Environment, Buildings/Construction. The tender focuses on maintaining and updating Level(s), which is an assessment framework for the sustainability of buildings. The main classification CPV code is 90700000, which stands for Environmental services.

Mentioned Countries: No specific countries are mentioned. The opportunity is from the European Commission, suggesting it is likely targeted at entities within the EU or associated countries.

Project Stage: The project focuses on the maintenance and updating of an existing framework (Level(s)), indicating a stage of development and continuous improvement rather than initial research or development.

Funding Amount: The estimated total value of the contract is 485,000 EUR.

Application Type: Open call. The procedure type is described as an "Open procedure."

Nature of Support: Money. The selected tenderer will receive a service contract with a value of 485,000 EUR for providing the requested services.

Application Stages: The provided text does not explicitly detail the number of application stages. However, standard procurement procedures typically involve multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The provided text does not include information on success rates.

Co-funding Requirement: The provided text does not mention any co-funding requirement.

Summary:

This is a call for tenders (EC-ENV/2025/OP/0017) issued by the European Commission, DG ENV - Environment, with the objective of maintaining and updating the Level(s) assessment framework for sustainable buildings. The estimated total value of the contract is 485,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, meaning any eligible organization can submit a tender. The submission method is electronic, and the deadline for receipt of tenders is 04/09/2025 at 16:00 Europe/Brussels time. The contract aims to ensure that Level(s) remains relevant and aligned with EU policy and market developments, including evolving standards, LCA software, and databases. Tenderers must have a Participant Identification Code (PIC) and should submit their tenders electronically following the instructions provided in the tender documents. The award method is based on the best price-quality ratio. The documents include an invitation to tender, a draft contract, and tender specifications. The contracting authority is not bound to reply to questions submitted after 27/08/2025 05:00 Europe/Brussels. The general objective of the contract is to keep Level(s) up to date in relation to the developing ecosystem in which the assessment framework is situated. Beyond policy development, this includes e.g. evolving standards of both technical and cost nature, as well as LCA software and databases. As Level(s) is developed with the clear objective of being firmly anchored in the current ecosystem, based on existing standards and link to support tools, the framework requires regular updates to continue to maximise its relevance and drive market as well as policy development. The specific objective of the contract is to ensure that Level(s) is firmly linked to EU policy impacting buildings, as well as to ensure that Level(s) is attractive to use and provide technical support at a relevant level.