Laos-EU Cooperation Facility

The European Commission is inviting tenders for the Laos-EU Cooperation Facility, identified as EC-INTPA/VTE/2025/EA-RP/0160. This opportunity aims to facilitate the implementation of EU-funded programs in Laos, enhancing the EU's role as a strategic partner in the region. The total estimated value of the contract is €2,000,000, with a project duration of 36 months. The deadline for submission of participation requests is October 10, 2025, at 23:59 Asia/Vientiane time.

This procurement is classified under CPV code 79000000, encompassing business services such as law, marketing, consulting, recruitment, printing, and security. The tender is categorized as a restricted procedure, requiring an initial request to participate, followed by a detailed proposal submission for those selected. Both individual organizations and consortia may apply, but a valid Personal Identification Code (PIC) is mandatory.

The services will be performed in Laos, and applicants must comply with EU procurement rules. The selection will be based on the best price-quality ratio, ensuring that qualified enterprises with experience in international development and familiarity with EU funding processes can successfully deliver the required services.

The electronic submission must adhere to certain technical requirements, with each file limited to 50 MB and a maximum of 200 attachments allowed. The eSubmission system supports all official EU languages, anonymizes submitted documents, and does not allow access to submissions after the deadline.

Interested organizations should be prepared to demonstrate their financial capacity to pre-finance activities until payment milestones from the European Commission are reached. Overall, this tender represents a significant opportunity for large organizations experienced in development cooperation to play a key role in EU initiatives in Laos.

The European Commission is offering a call for tenders, EC-INTPA/VTE/2025/EA-RP/0160, for the Laos-EU Cooperation Facility. The TED reference is 173/2025 591062-2025. The submission method is electronic and the call is currently open for submission.

The main objective of this tender is to facilitate the implementation of EU funded programmes in Lao PDR by providing funding for all necessary support operations, helping to position the EU as a partner of reference for Lao PDR and its people.

This is a restricted procedure. The estimated total value of the tender is 2,000,000 EUR. The TED publication date is 10/09/2025. The lead contracting authority is the European Union, represented by the European Commission on behalf of and for the account of Laos.

The main classification (CPV) is 79000000 - Business services: law, marketing, consulting, recruitment, printing and security. The nature of the contract is for services, with a maximum contract duration of 36 months. The award method will be based on the best price-quality ratio. This is not a framework agreement. The place of delivery or performance is Lao (People's Democratic Republic), with the code 20000937. The relevant programme is Asia and the Pacific, with the code 44995882.

Key milestones include the TED publication date of 10/09/2025 and the deadline for receipt of requests to participate on 10/10/2025 at 23:59 Asia/Vientiane time.

Two documents are available for download: ENb3 req part form en(1) LECF-1, which is an invitation to submit a request to participate, and ENa5f additional information contract notice en 28.05.25 (002) clean, also an invitation to submit a request to participate. Both documents were published on 10/09/2025, are version 1, and have no translations available.

Submissions must be sent exclusively at the address for submission provided electronically.

There are FAQs available addressing common issues with the eSubmission system. These include:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents: Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support?: Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.

Is it possible to view the details of the submission after the deadline?: No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?: Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have?: eSubmission accepts files that are less than 50 MB in size.

How should I name attachments in eSubmision?: Name the attachments following the System Requirements.

Can I submit a video in eSbmission? Which formats are supported?: Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents: Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

Do I need to validate my PIC in order to submit a tender in eSubmission?: The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?: Ensure the file follows the technical requirements of the system.

How many attachments can I upload per submission?: The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC?: It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)?: First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support?: The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system?: The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information?: Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support?: The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission?: Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?: No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?: No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Commission to find a suitable partner to facilitate the implementation of EU-funded programs in Lao PDR. The project aims to provide necessary support operations and strengthen the EU's position as a key partner in the region. The tender is a restricted procedure with an estimated value of 2 million EUR and a maximum duration of 36 months. Interested parties must submit their requests to participate electronically by October 10, 2025. The selection will be based on the best price-quality ratio. The tender falls under the category of business services, including law, marketing, consulting, recruitment, printing, and security. The eSubmission system supports various file types and languages, encrypts documents for security, and allows editing of draft submissions until the deadline. A PIC is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the CPV code (79000000 - Business services: law, marketing, consulting, recruitment, printing and security), it is likely that businesses, consulting firms, and organizations providing related services are eligible. The requirement for a PIC (Personal Identification Code) suggests that registered organizations are the intended applicants.

Funding Type: This is a call for tenders, indicating a procurement process where the contracting authority (European Union, represented by the European Commission) is seeking services. Therefore, the funding type is procurement.

Consortium Requirement: The text mentions that a PIC is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The place of delivery or performance is Lao (People's Democratic Republic), indicating that the services are to be provided in Laos. While the call is issued by the European Union, the direct beneficiaries are in Laos. The programme is under Asia and the Pacific.

Target Sector: The target sector is broad, encompassing business services, law, marketing, consulting, recruitment, printing, and security, as indicated by the CPV code 79000000. The main objective is to facilitate the implementation of EU-funded programmes in Lao PDR.

Mentioned Countries: Laos, European Union.

Project Stage: The project stage is implementation, as the tender aims to provide support operations for existing EU-funded programmes in Lao PDR.

Funding Amount: The estimated total value of the procurement is 2,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is a restricted procedure.

Nature of Support: The beneficiaries will receive service contracts.

Application Stages: The procedure type is "Restricted procedure" which implies at least two stages: a request to participate and a full proposal submission for those pre-selected.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Union, represented by the European Commission, to facilitate the implementation of EU-funded programmes in Lao PDR. The objective is to provide funding for necessary support operations, positioning the EU as a key partner for Lao PDR and its people. The call is open for electronic submissions, and the procedure type is a restricted procedure, implying a multi-stage application process. The estimated total value of the procurement is 2,000,000 EUR. The contract duration is a maximum of 36 months. The tender targets a broad range of business services, including law, marketing, consulting, recruitment, printing, and security. Both individual organizations and consortia can apply, provided they have a valid Personal Identification Code (PIC). The deadline for receipt of requests to participate is 10/10/2025 at 23:59 Asia/Vientiane time. The eSubmission system supports multiple EU languages and accepts attachments up to 50 MB each, with a maximum of 200 files per submission. The system encrypts all uploaded documents to ensure confidentiality and integrity.