Konzeption, Organisation und Durchführung von Diskussionsveranstaltungen für Jugendliche

This document provides details about a European Commission service procurement opportunity aimed at organizing discussion events for youth on EU topics in Austria. The title translates to "Conception, Organization and Implementation of Discussion Events for Youth." The European Commission seeks a contract partner responsible for designing, planning, organizing, executing, and evaluating individual discussion events lasting about 1.5 hours in Vienna and across other Austrian federal states.

Eligible applicants include service providers, contractors, and organizations with the capability to execute such services, although small and medium-sized enterprises may face challenges due to size and capacity requirements. This opportunity is categorized as a service procurement contract, specifically a framework agreement. It is not a grant but involves payment for services rendered.

The geographic scope is limited to Austria, requiring providers to be based there or capable of delivering services across all nine federal states in addition to Vienna. The project targets the education, communication, culture, consulting services, and youth engagement sectors. It emphasizes the importance of expertise in event management and EU policy communication.

The procurement process will involve an open electronic submission mechanism, with a registration deadline of November 2, 2025. The contract has a duration of 48 months, although no specific funding amount is mentioned in the initial data. The call for tenders is expected to be launched around November 3, 2025, and interested parties are encouraged to express their interest electronically.

Standard stages of the application process typically include an expression of interest, followed by a tender submission and evaluation phase. However, precise procedural details will be specified in full tender documentation. The nature of this contract is specifically focused on service delivery rather than funding organization activities or initiatives.

This is a pre-information notice for a planned call for tenders, not an actual call for tenders. The contracting authority is announcing its intention to publish a future negotiated low or middle value procedure.

The procedure identifier is EC-COMM/VIE/2025/MVP/0590-EXA.

The title of the planned call for tenders is Konzeption, Organisation und Durchführung von Diskussionsveranstaltungen für Jugendliche, which translates to Conception, organization and implementation of discussion events for young people.

The description indicates that the representation (likely the European Commission Representation in Austria) is looking for a contractor responsible for the conception, planning, organization, implementation, and evaluation of discussion events on EU topics. These events are aimed at young people and consist of individual events of approximately 1.5 hours in Vienna and all other Austrian federal states.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified.

The lead contracting authority is the European Commission, DG COMM Communication.

The main classification (CPV code) is 80310000 Youth education services.

The nature of the contract is for services.

The maximum contract duration is 48 months.

It is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-10-23 Europe/Brussels.

The deadline for expression of interest is 03/11/2025 06:59 Europe/Vienna.

The indicative date of launch of the negotiated procedure is 2025-11-03 Europe/Vienna.

The method of expression of interest is electronic. Submissions must be sent exclusively at the address for submission given.

To express interest, use the electronic address provided.

A question and answer section is available, requiring login to create questions. A FAQ section is also available, with the possibility to download FAQs in xls format.

One question has already been answered: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of intent to launch a future negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is not an active call for tenders but a pre-information notice. The European Commission's DG COMM intends to launch a negotiated procedure for a low or middle value contract. The contract involves finding a partner to design, plan, organize, implement, and evaluate discussion events on EU topics for young people in Vienna and other Austrian regions. The contract duration is up to 48 months. Parties interested in this future opportunity should express their interest electronically by November 3, 2025. The actual call for tenders is expected to be launched around November 3, 2025.

Eligible Applicant Types: The description mentions "Vertretung sucht einen Vertragspartner", which translates to "The representation is looking for a contracting partner." This suggests that the eligible applicant types are organizations or entities capable of acting as contractors. The specific types (SME, large enterprise, NGO, etc.) are not explicitly mentioned, but any entity with the capacity to fulfill the contract requirements could be eligible.

Funding Type: The opportunity is described as a "Planned negotiated procedure for middle/low value contract." This indicates that the funding type is a service contract, where the selected contractor will be paid for providing specific services. It is a procurement.

Consortium Requirement: The description seeks "einen Vertragspartner" (a contracting partner), implying that a single applicant is likely preferred, although it doesn't explicitly exclude consortia.

Beneficiary Scope (Geographic Eligibility): The description mentions that the "Diskussionsveranstaltungen" (discussion events) will take place in "Wien und allen anderen österreichischen Bundesländern" (Vienna and all other Austrian federal states). This strongly suggests that the geographic eligibility is limited to entities based in Austria or those capable of delivering services within Austria.

Target Sector: The program targets the youth education sector. The main classification (CPV) code 80310000 confirms this, as it refers to "Youth education services." The project involves organizing discussion events on EU topics for young people.

Mentioned Countries: Austria is explicitly mentioned, specifically Vienna and all other Austrian federal states.

Project Stage: The project stage is implementation. The contracting authority is looking for a partner to conceive, plan, organize, execute, and evaluate discussion events. This suggests that the core idea is already defined, and the focus is on practical implementation.

Funding Amount: The opportunity is described as a "Planned negotiated procedure for middle/low value contract." This suggests that the funding amount is likely in the range of under €50k to €200k, or possibly up to €1M, but without a specific figure, it's difficult to be precise. The term "middle/low value" indicates it's not a large-scale project.

Application Type: The application type is a "Planned negotiated procedure." This means that after an expression of interest, the contracting authority will likely select a limited number of candidates to negotiate the terms of the contract.

Nature of Support: The beneficiaries will receive money in exchange for services. The selected contractor will be paid for the conception, planning, organization, execution, and evaluation of the discussion events.

Application Stages: There appear to be at least two stages: an expression of interest, followed by a negotiated procedure for selected candidates.

Success Rates: It is not possible to determine the success rates based on the provided information. The success rate will depend on the number of expressions of interest received and the number of candidates selected for the negotiation phase.

Co-funding Requirement: The information does not mention any co-funding requirement.

Summary:

This opportunity is a planned negotiated procedure for a middle/low value service contract issued by the European Commission, DG COMM. The contracting authority seeks a partner to conceive, plan, organize, execute, and evaluate discussion events on EU topics for young people in Vienna and other Austrian federal states. The maximum contract duration is 48 months. The procedure involves an expression of interest, followed by a negotiation phase with selected candidates. The start date for expression of interest is 2025-10-23, and the deadline is 2025-11-03. This is not a call for tenders, but a publication announcing the contracting authority’s intention to publish a future negotiated procedure. The opportunity is targeted at organizations capable of providing youth education services and delivering events within Austria. The selected contractor will receive payment for their services.