Interpretation services

This opportunity is a procurement tender for interpretation services from the European Maritime Safety Agency (EMSA), identified by reference EMSA/2025/OP/0020. The estimated contract value is 200,000 EUR over a duration of 48 months. The procurement type involves services categorized under the CPV code 79540000, which specifically pertains to interpretation services. The tender is structured as a single lot, indicating a preference for a single service provider though consortia may also apply.

The deadline for submission is September 23, 2025, and the tender was published on July 30, 2025. Interested parties must submit their tenders electronically, adhering to electronic submission requirements and guidelines outlined in the tender documents. A Personal Identification Code (PIC) is mandatory for participation, which confirms the eligibility of the applicant, whether as an individual or part of a consortium.

The expected maturity level for applicants is operational, as the tender seeks providers ready to deliver services immediately. There are no specific country requirements mentioned, but participation is expected from organizations in EU member states or those in countries with trade agreements with the EU.

The tender's evaluation criteria will focus on achieving the best price-quality ratio, with the structure suggesting an open call. The contract will be awarded based on the submitted tenders, which must include an invitation letter, specifications, a financial offer form, and other necessary documentation.

After the submission deadline, the contracting authority will not respond to questions, necessitating potential bidders to clarify their queries before September 15, 2025. The system supports all 24 official EU languages and employs encryption to maintain the confidentiality and integrity of submitted documents. Overall, the opportunity is aimed at established service providers in the interpreting sector, expecting them to have the requisite expertise and capacity to meet EMSA's operational needs over the contract duration.

This is an invitation to tender for interpretation services, procedure identifier EMSA/2025/OP/0020. The submission method is electronic and the call is open for submission. The lead contracting authority is the European Maritime Safety Agency. The main classification (CPV) code is 79540000, which refers to interpretation services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the best price-quality ratio. It is a framework agreement without reopening of competition.

The TED reference is 144/2025 499473-2025. The estimated total value is 200,000 EUR. The TED publication date is 30/07/2025. The date and time of the public opening is 25/09/2025 at 10:00 Europe/Lisbon. The deadline for receipt of tenders is 23/09/2025 at 16:00 Europe/Lisbon. The contracting authority is not bound to reply to questions submitted after 15/09/2025 at 06:00 Europe/Lisbon.

The following documents are available for download:

1.  ENInvitation to tenderInvitation letterPublished on 30/07/2025Version 1 No translations available
2.  ENTender SpecificationsTender specificationsPublished on 30/07/2025Version 1 No translations available
3.  ENAppendix A - Price list and scenario for evaluationFinancial offer formPublished on 30/07/2025Version 1 No translations available
4.  ENAppendix B Technical and professional capacityTechnical specificationsPublished on 30/07/2025Version 1 No translations available
5.  ENDraft Framework Service ContractDraft contractPublished on 30/07/2025Version 1 No translations available
6.  ENOrder Form to Framework Service ContractDraft contract annexPublished on 30/07/2025Version 1 No translations available
7.  ENTenderer ChecklistOther invitation to tender documentPublished on 30/07/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Frequently Asked Questions (FAQ)

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 16:39

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 16:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 16:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 16:07

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.Published on 22/04/2024 22:55

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56

Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 22/02/2024 23:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this tender opportunity is for providing interpretation services to the European Maritime Safety Agency (EMSA). The procedure is an open call, meaning any eligible organization can apply. The estimated total value of the contract is 200,000 EUR, and the maximum duration is 48 months. The award will be based on the best price-quality ratio, and the selected contractor(s) will enter into a framework agreement. Interested parties must submit their tenders electronically by 23/09/2025, following the guidelines and requirements outlined in the tender documents. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is a call for tenders for services, it is likely open to companies, service providers, and other organizations capable of providing interpretation services. The requirement for a PIC (Personal Identification Code) suggests that registered organizations are the target applicants.

Funding Type: The funding type is procurement, specifically a service contract. The call is for "Interpretation services," and the "Nature of the contract" is explicitly stated as "services." The result of the tender is intended to be a "Framework agreementframework agreement, without reopening of competition".

Consortium Requirement: The text mentions that a PIC is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU funding opportunity and the contracting authority is the European Maritime Safety Agency, it is highly likely that the beneficiary scope includes EU member states, and potentially EEA countries or other countries with agreements with the EU. The system supports all 24 official EU languages, which suggests a focus on entities within the EU.

Target Sector: The target sector is interpretation services. The description clearly states "Interpretation services," and the main classification (CPV) code is 79540000, which also corresponds to interpretation services.

Mentioned Countries: No specific countries are mentioned. The focus is on the EU, as indicated by the support for all 24 official EU languages and the contracting authority being an EU agency.

Project Stage: This is for the provision of services, so the relevant stage is operational. The tender is for procuring established interpretation services, not for developing or researching them.

Funding Amount: The estimated total value is 200,000 EUR.

Application Type: The application type is an open call for tenders. The procedure type is explicitly stated as "Open procedure." Submissions must be sent exclusively at the address for submission given below.

Nature of Support: The beneficiaries will receive money in exchange for providing interpretation services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: The number of application stages is not explicitly stated, but based on the documentation provided (Invitation to tender, Tender Specifications, Financial offer form, Technical specifications, Draft contract, etc.), it can be inferred that there is at least a two-stage process: submission of the tender and then potential contract negotiation/award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Maritime Safety Agency (EMSA) for interpretation services, with a total estimated value of 200,000 EUR. The procedure is an open procedure, meaning any eligible organization can apply. The contract will be awarded based on the best price-quality ratio, and the result will be a framework agreement without reopening of competition, with a maximum duration of 48 months. Submissions must be electronic, and the deadline for receipt of tenders is September 23, 2025. The contracting authority will not reply to questions submitted after September 15, 2025. Tenderers must submit an invitation letter, tender specifications, a financial offer form, technical specifications, and a tenderer checklist. A PIC (Personal Identification Code) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has a maximum attachment size of 50 MB and a maximum of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.