Graphic design and layout services for Cedefop publications and communication activities

This is a public procurement contract opportunity issued by the European Centre for the Development of Vocational Training (CEDEFOP) for graphic design and layout services. The objective is to support CEDEFOP's publications and communication activities. The total estimated contract value is €300,000, and the contract will span a maximum duration of 48 months.

The services required include the design and layout of electronic publications in multiple languages, as well as the creation of visual materials such as event identities, social media graphics, presentations, infographics, animations, and both print and digital media products. The procedure is an open call, and submissions must be made electronically.

Key details include a submission deadline of November 10, 2025, with the public opening of tenders scheduled for November 12, 2025. Tenderers are required to register for a Personal Identification Code (PIC) to participate. Technical specifications indicate that submissions can include up to 200 documents, each with a maximum file size of 50 MB.

The tender will be evaluated based on a best price-quality ratio, emphasizing the importance of both quality and cost in the selection process. Interested parties should carefully review the available documentation for detailed submission requirements, and the eSubmission system used is designed to ensure data confidentiality and supports all 24 official EU languages.

This tender opportunity is primarily aimed at established graphic design firms, creative agencies, and similar entities capable of providing comprehensive design services within the scope described.

This is a call for tenders for graphic design and layout services for Cedefop publications and communication activities. The procedure identifier is CEDEFOP/2025/OP/0011. The submission method is electronic and the call is open for submission.

The services required cover the design and layout of electronic publications in multiple languages, as well as the production of event visual identities, social media visuals, posters, presentations, infographics, animations, templates, and other print and digital media products related to publications, conferences, and communication activities.

The procedure type is an open procedure. The estimated total value of the tender is 300,000 EUR. The TED publication date is 02/10/2025. The lead contracting authority is the European Centre for the Development of Vocational Training, CEDEFOP. The main classification (CPV) code is 79822500, which refers to graphic design services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 02/10/2025
Date and time of public opening: 12/11/2025 12:00 Europe/Athens
Deadline for receipt of tenders: 10/11/2025 15:59 Europe/Athens
Contracting authority is not bound to reply to questions submitted after: 31/10/2025 06:00 Europe/Athens

The following documents are available for download:
EN1. invitation-to-tender-e-submission Invitation letter, published on 02/10/2025, Version 1, No translations available
EN2. Tender specifications, published on 02/10/2025, Version 1, No translations available
EN3. Annexes to Specifications, published on 02/10/2025, Version 1, No translations available
EN4. ANNEX M - Cedefop Identity Manual part 1, published on 02/10/2025, Version 1, No translations available
EN5. ANNEX M - Cedefop Identity Manual part 2, published on 02/10/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission provided. The submission method is electronic.

Regarding Questions and Answers (Q&A):
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Some frequently asked questions (FAQ) and their answers related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: Clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest information. Published on 17/10/2024 21:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this tender opportunity is for companies or individuals providing graphic design services to support the European Centre for the Development of Vocational Training (CEDEFOP) in its publication and communication activities. The services encompass a wide range of design tasks, from laying out electronic publications in multiple languages to creating visual assets for events and social media. The tender is an open procedure with an estimated value of 300,000 EUR, and the contract duration can be up to 48 months. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by November 10, 2025, and should consult the provided documents for detailed specifications and submission requirements. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is a call for tenders for services, it is likely that eligible applicants include companies, firms, or other legal entities capable of providing graphic design and layout services. This could include SMEs, large enterprises, and potentially individual contractors or freelancers, depending on the specific requirements outlined in the tender specifications.

Funding Type: The funding type is procurement, specifically a service contract. The call is for graphic design and layout services, and the selected tenderer will be awarded a contract to provide these services in exchange for payment.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU tender, it is likely open to entities from EU member states and potentially also to entities from EEA countries or other countries with specific agreements with the EU. The full tender documentation should be consulted to confirm the precise geographic eligibility.

Target Sector: The target sector is graphic design and communication services. Specifically, the tender focuses on services related to the design and layout of electronic publications, event visual identities, social media visuals, posters, presentations, infographics, animations, templates, and other print and digital media products.

Mentioned Countries: No specific countries are mentioned in the opportunity details. The contracting authority is the European Centre for the Development of Vocational Training (CEDEFOP), which is an EU agency. The location of the public opening is mentioned as Europe/Athens.

Project Stage: The project stage is not directly applicable, as this is a service contract. The successful tenderer will be providing ongoing services rather than developing a specific project. The services are related to the production and design of communication materials.

Funding Amount: The estimated total value of the tender is 300,000 EUR.

Application Type: The application type is an open call for tenders. The submission method is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing graphic design and layout services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there will be at least two stages: submission of the tender and evaluation of the tenders received. There may be additional stages, such as clarification requests or contract negotiation, depending on the specific procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary: This opportunity is a call for tenders issued by the European Centre for the Development of Vocational Training (CEDEFOP) for graphic design and layout services. The services include the design and layout of electronic publications in multiple languages, as well as the production of various visual communication materials such as event visual identities, social media visuals, posters, presentations, infographics, animations, and templates. The estimated total value of the tender is 300,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The award method is based on the best price-quality ratio. The deadline for receipt of tenders is November 10, 2025. The tender is open to both single applicants and consortia. Tenderers must register for a Personal Identification Code (PIC) to participate. The eSubmission system supports multiple languages and encrypts uploaded documents to ensure confidentiality. The maximum file size for attachments is 50 MB, and the maximum number of attachments per submission is 200.