Framework service contract, Administrative and logistical support for the organisation of network meetings, expert meetings and other events, includin...

This opportunity involves a call for tenders issued by the European Commission's Directorate-General for Justice and Consumers (DG JUST) for a framework service contract valued at approximately €45 million. The contract will last for 48 months and focuses on providing administrative and logistical support for the organization of various events, including network meetings, expert meetings, workshops, and related communication services. The core areas covered by these events relate to civil, commercial, and criminal justice, fundamental rights, equality, and consumer protection. Eligibility for applicants is not specifically limited by organizational type, but it is noted that small and medium-sized enterprises (SMEs) are explicitly excluded from participation, indicating that larger entities are preferred. The tender is designed as an open call, allowing eligible service providers across the EU to submit their bids. The evaluation of submissions will be based on a combination of quality and price, with quality accounting for 60% and price 40% of the total assessment. Submissions must be made electronically through the Funding and Tenders Portal, and the deadline for receipt of tenders is February 18, 2026. A Personal Identification Code (PIC) is required for submission, which can involve either solo candidates or consortia. No co-funding from applicants is necessary, and successful bidders will receive payment only for services rendered under the contract. The overall funding structure allows the European Commission to draw from the contract as needed throughout its duration, ensuring flexibility in response to organizational demands. The tender documentation includes key information such as tender specifications, financial offer forms, and case studies, which assist potential bidders in understanding the scope of work and requirements. The entire bidding process is structured to ensure transparency and fair competition among contractors, reinforcing the Commission's commitment to effective public procurement practices. In summary, this procurement opportunity is aimed at securing a capable service provider for the European Commission tasked with supporting crucial policy areas through well-organized events and related administrative activities.

This is a call for tenders, specifically a framework service contract for administrative and logistical support for the organization of network meetings, expert meetings, and other events, including related communication services. The procedure identifier is EC-JUST/2025/OP/0006. The submission method is electronic and the call is currently open for submission.

The winning contractor will be required to support Commission services in organizing online, hybrid, and in-person events. These events include recurrent network meetings, expert meetings, workshops, stakeholder and policy meetings, and all related communication activities. The Directorate-General for Justice and Consumers (DG JUST) is responsible for developing and implementing initiatives, policies, and actions in areas such as Civil, Commercial, and Criminal Justice; Fundamental Rights and the Rule of Law; Equality and Union Citizenship; and Consumer Protection. DG JUST frequently organizes events related to these policy areas, including events for specialized groups like prosecutors and judges.

This is an open procedure. The estimated total value of the contract is €45,000,000. The TED publication date was 10/12/2025. The lead contracting authority is the European Commission, DG JUST Justice and Consumers. The main classification (CPV) code is 79952000 Event services. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include:TED publication date: 10/12/2025, Date and time of public opening: 19/02/2026 15:00 Europe/Brussels, Deadline for receipt of tenders: 18/02/2026 12:00 Europe/Brussels, and the Contracting authority is not bound to reply to questions submitted after: 10/02/2026 07:00 Europe/Brussels.

The following documents are available for download:

1. ENEN-Invitation to tender EC-JUST2025OP0006 DG JUST FWC on events Invitation letter, published on 10/12/2025, Version 1, No translations available.

2. ENI.Tender specifications JUST-25-100 FWC on events Tender specifications, published on 10/12/2025, Version 1, No translations available.

3. ENI.Annex 6 Financial Offer Form JUST-25-100 FWC price list Financial offer form, published on 10/12/2025, Version 1, No translations available.

4. ENI.Annex 2 Declaration-of-honour-tenders JUST-25-100 FWC on events Declaration on honour (tender), published on 10/12/2025, Version 1, No translations available.

5. ENII.EN Draft Service FWC EC JUST-25-100 Draft contract, published on 10/12/2025, Version 1, No translations available.

6. ENI.Annex 7 Case study 1 JUST-25-100 Workshop on hate speech Other invitation to tender document, published on 10/12/2025, Version 1, No translations available.

7. ENI.Annex 8 Case study 2 JUST-25-100 Visit with national influencers Other invitation to tender document, published on 10/12/2025, Version 1, No translations available.

8. ENI.Annex 9 Case study 3 JUST-25-100 Events on equality Other invitation to tender document, published on 10/12/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission provided electronically.

Some frequently asked questions (FAQ) and their answers are provided regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations.

Is it possible to view the details of the submission after the deadline? No, the content is not accessible after submission due to encryption.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’.

Which size should attachments have? Attachments must be less than 50 MB in size.

How should I name attachments in eSubmission? Follow the System Requirements for attachment names.

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements.

I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organization in “My Invitations”.

Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, a Personal Identification Code (PIC) is mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.

How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.

Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.

How many languages does the system support? The system supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents.

Which file types does the system support? The supported file types depend on the type of submission and are specified within the system requirements.

Can I view and edit my draft submission? Yes, until the submission deadline.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue and not blocking for submission.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this tender is an invitation for companies to bid on a framework service contract to provide administrative, logistical, and communication support for events organized by the European Commission's DG JUST. The events cover a wide range of topics related to justice, fundamental rights, equality, and consumer protection. The contract is worth an estimated €45 million and will last for 48 months. The tender process is electronic, and the deadline for submissions is February 18, 2026. Interested parties must register for a PIC and comply with the eSubmission system's technical requirements. The award will be based on the best price-quality ratio.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but given that this is a call for tenders for a framework service contract, it is likely open to legal entities such as companies, firms, or other organizations capable of providing the required services. This could include SMEs, large enterprises, or potentially other types of organizations with the relevant expertise.

Funding Type:This is a procurement opportunity, specifically a call for tenders for a framework service contract.

Consortium Requirement:The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity managed by the European Commission, it is likely open to entities established in the EU and potentially also to entities from EEA countries or other countries with specific agreements with the EU.

Target Sector:The target sector is event services, specifically administrative and logistical support for the organization of network meetings, expert meetings, and other events, including related communication services. The events are related to the policy areas of DG JUST, which include Civil, Commercial and Criminal Justice; Fundamental Rights and the Rule of Law; Equality and Union Citizenship; and Consumer Protection.

Mentioned Countries:No specific countries are mentioned. The opportunity is managed by the European Commission, so it is likely relevant to the EU.

Project Stage:The project stage is not applicable, as this is a call for tenders for a service contract. The winning contractor will be providing services to the European Commission.

Funding Amount:The estimated total value of the framework agreement is €45,000,000.

Application Type:The application type is an open call for tenders.

Nature of Support:Beneficiaries will receive money in exchange for providing services.

Application Stages:The number of application stages is not explicitly mentioned, but it is likely to involve at least one stage of submitting a tender and potentially further stages of evaluation and negotiation.

Success Rates:The success rates are not mentioned.

Co-funding Requirement:Co-funding is not mentioned, and is likely not required.

Summary:

This is a call for tenders issued by the European Commission, DG JUST, for a framework service contract to provide administrative and logistical support for the organization of various events. These events include network meetings, expert meetings, workshops, stakeholder meetings, and policy meetings, along with related communication activities. The events are related to DG JUST's policy areas, such as justice, fundamental rights, equality, and consumer protection. The estimated total value of the framework agreement is €45 million, and the maximum contract duration is 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is February 18, 2026. The award method is based on the best price-quality ratio. The winning contractor will support Commission services in the organisation of online, hybrid and in-person events. The tender documentation includes an invitation letter, tender specifications, a financial offer form, a declaration on honour, a draft service contract, and case studies. Tenderers must register for a PIC (Personal Identification Code) to participate, either as a sole candidate or as part of a consortium. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a maximum of 200 files per tender. The system is multilingual and supports all 24 official EU languages.