Fourniture et entretien d'extincteurs et de couvertures anti-feu dans les immeubles du Parlement européen à Bruxelles, Luxembourg et Strasbourg/Bazoches

The European Parliament has issued a call for tenders (EP-SAFE/2025/OP/0005) for the provision and maintenance of fire extinguishers and fire blankets at its facilities in Brussels, Luxembourg, and Strasbourg/Bazoches. This contract is classified as a procurement opportunity and involves the supply, installation, maintenance, annual retesting, and replacement of fire safety equipment, which includes fire extinguishers, fire blankets, storage cabinets, and personal protective equipment.

The tender is categorized as an open procedure, requiring electronic submission. The maximum duration of the contract is 48 months, with the award method based on the lowest price. The publication date for the tender is September 29, 2025, and submissions must be received by November 3, 2025, at 17:00 Europe/Brussels time. A mandatory deadline for questions is set for October 24, 2025.

Eligible applicants for this tender include larger enterprises and specialized service providers capable of fulfilling the extensive requirements across multiple locations. The procurement rules indicate that consortiums are allowed but not required, with the expectation that companies have the necessary technical and operational capabilities to deliver services continuously across the European Parliament's sites.

The scope of work pertains to the safety sector, specifically focused on fire safety and equipment maintenance. The tender documents outline various technical specifications and administrative requirements essential for potential bidders to review and understand. The electronic submission must comply with specific guidelines, including file size limits and naming conventions.

The TED reference for this call is 186/2025 634268-2025, and it does not specify an estimated funding amount, indicating that financial parameters may depend on submitted proposals.

Contractors selected through the tender process will engage in an ongoing commercial contract, receiving payments for the services provided rather than securing funding in the traditional sense. Success in this tender requires understanding both the technical aspects of fire safety and the operational needs specific to EU institutions. Interested parties must complete their submissions via the eSubmission system, ensuring adherence to all outlined requirements for participation.

The European Parliament is launching a call for tenders, EP-SAFE/2025/OP/0005, for the provision and maintenance of fire extinguishers and fire blankets in its buildings in Brussels, Luxembourg, and Strasbourg/Bazoches. The procedure is an open procedure, and submissions must be electronic.

The tender includes the supply, installation, and commissioning of fire extinguishers, as well as the annual maintenance, retesting, replacement, recovery, and decommissioning of existing equipment across the three European Parliament sites. The tender also covers the supply of fire blankets, storage cabinets, and personal protective equipment kits.

The TED reference for this call is 186/2025 634268-2025. The estimated total value is not specified. The publication date was 29/09/2025. The lead contracting authority is the European Parliament, SAFE Directorate-General for Security and Protection. The main classification (CPV) code is 50413200, which refers to repair and maintenance services of firefighting equipment. The nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the lowest price. This is a framework agreement without reopening of competition.

Key milestones include the TED publication date of 29/09/2025. The date and time of the public opening is 04/11/2025 at 10:00 Europe/Brussels time. The deadline for receipt of tenders is 03/11/2025 at 17:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 24/10/2025 at 06:00 Europe/Brussels time.

The following documents are available for download:

FRFR-Invitation à soumissionner 2025-0005 Invitation letter, published on 29/09/2025, Version 1, available in English.
FRFR-Cahier des charges 2025-0005 Tender specifications administrative part, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe I Spécifications techniques Technical specifications, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe A Caractéristiques des extincteurs Technical specifications for fire extinguisher characteristics, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe II Politique environmentale Tender specifications related to environmental policy, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe III Declaration honour Declaration on honour for tenderers, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe IV a FIF Other invitation to tender document, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe IV FIF b guide Other invitation to tender document guide, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe V Groupement Other invitation to tender document related to grouping, published on 29/09/2025, Version 1, available in English.
FRFR-Annexe VI Declaration sous-traitants Other invitation to tender document declaration of subcontractors, published on 29/09/2025, Version 1, available in English.

Submissions must be sent exclusively via electronic means to the address provided in the submission terms.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after the deadline because the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’ for open calls for tenders, requests to participate, and similar procedures.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for naming attachments.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organization in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, the Personal Identification Code (PIC) is mandatory for all participants, including members of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organization is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents using an asymmetric key.
Which file types does the system support? The supported file types depend on the type of submission. The allowed file types are specified within the system requirements linked to the procedure.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue and is not blocking for submission.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a call for tenders by the European Parliament to secure a contractor for the supply, installation, and maintenance of fire safety equipment, including extinguishers and fire blankets, across its facilities in Brussels, Luxembourg, and Strasbourg. The tender is open to all eligible economic operators who can provide these services, and the contract will be awarded based on the lowest price offered. The tender documents provide detailed technical specifications, administrative requirements, and submission guidelines. Interested parties must submit their tenders electronically by the specified deadline, and they should ensure they meet all the technical requirements of the eSubmission system. A PIC code is mandatory for participation. The contract has a duration of 48 months.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or consortia that specialize in the supply, installation, and maintenance of firefighting equipment. This could include SMEs, large enterprises, or other types of organizations with the relevant expertise.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected tenderer will be paid for providing the specified services and goods.

Consortium Requirement: The tender documents include "FRFR-Annexe V GroupementOther invitation to tender document," which suggests that a consortium of multiple applicants is permissible. It is not explicitly stated whether a single applicant is also allowed, but open procedures typically allow both single applicants and consortia.

Beneficiary Scope (Geographic Eligibility): The tender specifies that the services are to be performed at the European Parliament's sites in Brussels, Luxembourg, and Strasbourg/Bazoches. Therefore, the geographic eligibility is likely open to companies registered in the EU, and possibly EEA or EU candidate countries, but this is not explicitly stated.

Target Sector: The target sector is security/cybersecurity, buildings and construction, and industrial processes/components. More specifically, it focuses on the supply, installation, and maintenance of firefighting equipment and fire safety.

Mentioned Countries: Belgium (Brussels), Luxembourg, France (Strasbourg/Bazoches).

Project Stage: The project stage is operational. The tender is for the supply, installation, maintenance, and replacement of existing equipment, indicating that this is not a research, development, or demonstration project, but rather an ongoing service requirement.

Funding Amount: The estimated total value is not explicitly stated in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing services and goods, specifically the supply, installation, and maintenance of firefighting equipment.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of the tender, evaluation of the offers, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.

Summary:

This is a call for tenders (EP-SAFE/2025/OP/0005) issued by the European Parliament for the "Fourniture et entretien d'extincteurs et de couvertures anti-feu dans les immeubles du Parlement européen à Bruxelles, Luxembourg et Strasbourg/Bazoches" which translates to "Supply and maintenance of fire extinguishers and fire blankets in the European Parliament buildings in Brussels, Luxembourg and Strasbourg/Bazoches". The tender involves the supply, installation, commissioning, annual maintenance, retesting, replacement, and decommissioning of existing fire extinguishers across the three European Parliament sites. It also includes the supply of fire blankets, storage cabinets, and personal protective equipment. The procedure type is an open procedure, and submissions must be electronic. The maximum contract duration is 48 months. The award method is based on the lowest price. The TED reference is 186/2025 634268-2025. The TED publication date is 29/09/2025. The deadline for receipt of tenders is 03/11/2025 at 17:00 Europe/Brussels time. The contracting authority will not reply to questions submitted after 24/10/2025 at 06:00 Europe/Brussels time. Tenderers must submit their proposals electronically through the eSubmission system, ensuring that attachments are less than 50 MB in size and named according to the system requirements. A Participant Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.