Fourniture de produits de pharmacie, de parapharmacie et de matériel médical à destination des Services médicaux du Parlement européen

The European Parliament has issued a call for tenders, reference number EP-PERS/2025/OP/0009, for framework contracts lasting a maximum of four years to procure pharmaceutical products, parapharmaceutical products, and medical equipment for its medical services and nurseries located in Brussels, Luxembourg, and Strasbourg. The tender aligns with EU public procurement rules and has been structured into five distinct lots.

Lot 1 focuses on supplying pharmacy products to the medical service of the Parliament in Brussels. Lot 2 addresses the provision of parapharmaceutical products and medical equipment for the same service in Brussels. Lot 3 is designated for pharmacy product supply in Luxembourg, while Lot 4 deals with parapharmaceutical and medical equipment supply in Luxembourg. Finally, Lot 5 encompasses pharmacy products for the medical service in Strasbourg.

The application process is classified as an open procedure, necessitating electronic submission. Tenderers are required to submit their bids by 16:00 on July 18, 2025, with a public opening scheduled for July 21, 2025. Questions regarding the tender must be submitted by 05:00 on July 10, 2025, as the contracting authority will not respond to questions post this deadline.

Eligible applicants include companies within the pharmaceutical and medical supply sector, including small and medium-sized enterprises (SMEs) and larger firms. Both individual applicants and consortia can participate, though each lot must receive separate tenders. The geographical eligibility emphasizes suppliers based in EU countries given the delivery locations specified.

The funding type is a procurement contract under a framework agreement, and financial compensation will be provided against the deliveries. The amount is variable as exact figures are not disclosed, although the framework allows for recurring orders installed over the contract duration. The contract is predominantly assessed based on the lowest price proposal, making it competitive.

The nature of the support is purely financial, with no co-funding requirements indicated. The application stages draw towards a single-stage submission that includes administrative, technical, and financial offers without prequalification steps specified. This logistical setup presents a unique procurement opportunity tailored for established suppliers capable of fulfilling recurring commercial needs in the EU's health sector.

This is a call for tenders, reference number EP-PERS/2025/OP/0009, published on 12/06/2025. The European Parliament has decided to launch this call for tenders for the conclusion of framework contracts for a maximum duration of 4 years for the supply of pharmacy products and medical equipment for the medical services and nurseries of the European Parliament. The procedure type is an open procedure. The lead contracting authority is the European Parliament, PERS Directorate-General for Personnel. The main classification (CPV) code is 33000000, which refers to medical equipment, pharmaceuticals, and personal care products.

The TED reference is 111/2025 381032-2025. Submissions must be sent exclusively via electronic submission.

The call for tenders is divided into five lots:

Lot 1: Fourniture de produits de pharmacie, à destination du Services médical du Parlement européen à Bruxelles (Supply of pharmacy products for the medical service of the European Parliament in Brussels). The European Parliament has decided to launch this call for tenders for the conclusion of a framework contract for a maximum duration of 4 years for the supply of pharmacy products to the medical service of the European Parliament in Brussels. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is the lowest price. The framework agreement is a framework agreement without reopening of competition.

Lot 2: Fourniture de produits de parapharmacie et matériel médical, à destination du Services médical du Parlement européen à Bruxelles (Supply of parapharmacy products and medical equipment for the medical service of the European Parliament in Brussels).

Lot 3: Fourniture de produits de pharmacie, à destination du Services médical du Parlement européen à Luxembourg (Supply of pharmacy products for the medical service of the European Parliament in Luxembourg).

Lot 4: Fourniture de produits de parapharmacie et matériel médical, à destination du Services médical du Parlement européen à Luxembourg (Supply of parapharmacy products and medical equipment for the medical service of the European Parliament in Luxembourg).

Lot 5: Fourniture de produits de pharmacie, à destination du Services médical du Parlement européen à Strasbourg (Supply of pharmacy products for the medical service of the European Parliament in Strasbourg).

Key milestones include:

TED publication date: 12/06/2025
Date and time of public opening: 21/07/2025 11:00 Europe/Brussels
Deadline for receipt of tenders: 18/07/2025 16:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 10/07/2025 05:00 Europe/Brussels

The following documents are available for download:

FRLettre d'invitation à soumissionner (Invitation letter), published on 12/06/2025, for all lots, version 1, no translations available.
FRCahier des charges (Tender specifications), published on 12/06/2025, for all lots, version 1, no translations available.
FRprojet de contrat cadre (Draft contract), published on 12/06/2025, for all lots, version 1, no translations available.
FRAnnexe IV Signalétique financier – fournisseur (Annex IV Financial signage – supplier), published on 12/06/2025, for all lots, version 1, no translations available.
FRAnnexe I: Bordereau prix (Annex I: Price schedule), published on 12/06/2025, for all lots, version 1, no translations available.
FRProjet de bon de commande (Draft order form), published on 12/06/2025, for all lots, version 1, no translations available.
FRguideline signalétique financier FR (Guideline financial signage FR), published on 12/06/2025, for all lots, version 1, no translations available.

Submissions must be sent exclusively at the address for submission given below via electronic submission.

There is a Questions and Answers section.

Some frequently asked questions (FAQ) are answered:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this is a call for tenders by the European Parliament to establish framework contracts for the supply of pharmaceutical products and medical equipment to its medical services and nurseries across its various locations (Brussels, Luxembourg, and Strasbourg). The tender is divided into five lots, each covering the supply of either pharmacy products or parapharmacy and medical equipment to a specific location. The contracts will be awarded based on the lowest price, and submissions must be made electronically. The deadline for submitting tenders is July 18, 2025. Interested parties should carefully review the tender specifications and related documents, and address any questions to the contracting authority before July 10, 2025. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, SMEs, large enterprises, and other entities capable of supplying pharmaceutical products, parapharmaceutical products, and medical equipment.

Funding Type: The funding type is procurement, specifically a call for tenders for the conclusion of framework contracts.

Consortium Requirement: The content does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned, but given that it is a European Parliament tender, it is highly likely that the beneficiary scope includes EU member states and potentially EEA countries.

Target Sector: The target sector is health, specifically the supply of pharmaceutical products, parapharmaceutical products, and medical equipment.

Mentioned Countries: The mentioned countries are Luxembourg, Belgium (Brussels), and France (Strasbourg), as these are the locations where the supplies are destined.

Project Stage: The project stage is commercialization, as the tender is for the supply of existing products.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the supply of goods (pharmaceutical products, parapharmaceutical products, and medical equipment).

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Parliament for the supply of pharmaceutical products, parapharmaceutical products, and medical equipment to its medical services and nurseries in Brussels, Luxembourg, and Strasbourg. The tender is structured around framework contracts with a maximum duration of 4 years. The procedure is an open procedure, and submissions must be made electronically. The main classification (CPV) code is 33000000, which covers medical equipment, pharmaceuticals, and personal care products. The tender is divided into five lots, each targeting a specific location and type of supply. Lot 1 is for the supply of pharmaceutical products to the medical service of the European Parliament in Brussels. Lot 2 is for the supply of parapharmaceutical products and medical equipment to the medical service of the European Parliament in Brussels. Lot 3 is for the supply of pharmaceutical products to the medical service of the European Parliament in Luxembourg. Lot 4 is for the supply of parapharmaceutical products and medical equipment to the medical service of the European Parliament in Luxembourg. Lot 5 is for the supply of pharmaceutical products to the medical service of the European Parliament in Strasbourg. The deadline for receipt of tenders is 18/07/2025 at 16:00 Europe/Brussels, and the date and time of the public opening is 21/07/2025 at 11:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 10/07/2025 at 05:00 Europe/Brussels. The award method is based on the lowest price. To participate, tenderers must register and obtain a Personal Identification Code (PIC). The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (less than 50 MB). The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The maximum number of documents that can be uploaded per tender is 200 files.