Fornitura di n. tre (3) Autocarro (Cat.N1) ibrido benzina e di due (2) Autovettura (Cat.M1) 8/9 posti ibrido benzina.

This is an open public procurement by the European Commission Joint Research Centre (JRC) in Ispra for the supply of hybrid plug-in vehicles divided into two lots: Lot 1 for three N1 category PHEV light commercial vehicles and Lot 2 for two M1 category PHEV 8/9-seat multipurpose passenger vehicles. The estimated total value is €200,000 (Lot €1 107,000; Lot €2 93,000), the award criterion is lowest price per lot, and the contract maximum duration is 72 months. Submission is electronic only via the EU Funding & Tenders Portal (EU Login and PIC required) and the tender deadline is 15 September 2026 at 16:00 (Europe/Rome). Bidders must meet the exclusion and selection criteria, follow the mandatory templates in the tender dossier, and ensure full technical and administrative compliance to avoid exclusion.

What is funded

Summary

Open procurement by the European Commission Joint Research Centre (JRC) for two lots:Lot 1 supply of 3 new PHEV light goods vehicles (category N1); Lot 2 supply of 2 new PHEV multi‑space/monovolume passenger cars 8/9 seats (category M1). Vehicles must meet the technical specifications and be delivered DDP to JRC Ispra. Award by lowest price.

Estimated total value:Estimated overall procurement value €200,000 (Lot €1 107,000; Lot €2 93,000) ¹

1. 1What it funds: supply and warranty/maintenance of PHEV vehicles per technical specs
2. 2Who may apply: economic operators established in eligible jurisdictions; single bidders or consortia (see tender documents)
3. 3How to apply: electronic submission via the EU Funding & Tenders Portal (eSubmission)

Key procurement features:open procedure; electronic submission mandatory via EU Login/eSubmission; contracts are framework/supply with maximum duration 72 months; award criterion lowest price; delivery requirement and manufacturer/COC documentation as per technical specifications.

Deadlines and milestones:Deadline for receipt of tenders: 15/09/2026 16:00 Europe/Rome. Public opening: 16/09/2026 10:00 Europe/Rome. Final date to submit questions: 07/09/2026 23:59 Europe/Rome.

Eligibility & practical notes

Eligible applicants:single economic operators or consortia registered in the Participant Register (PIC). Offerers must not be subject to EU restrictive measures and must satisfy exclusion and selection criteria (financial and technical capacity). See tender dossier for full administrative and technical requirements.

1. 1Register in the Participant Register and obtain a PIC and have an EU Login account
2. 2Submit offers electronically via eSubmission only (no email/paper offers accepted)
3. 3Prepare required annexes: financial offer form, declarations (exclusion/selection), technical compliance evidence and warranty/maintenance commitments

Procurement documents (invitation, draft contracts, technical and administrative specifications, financial offer templates and self‑declaration forms) are published on the Funding & Tenders Portal. Use the procedure page to subscribe for updates and download documents F&T Portal.

Award will proceed only after verification of exclusion and selection proofs for the proposed contractor(s). Delivery timelines: vehicles to be delivered within 12 months from contract start; warranties and battery guarantees specified in the technical specs. Public opening and many documents published in Italian only.

Footnotes

1. 1Estimated values and lot split as published on the Funding & Tenders Portal: total €200,000; Lot €1 107,000; Lot €2 93,000. Full procurement documents are available on the portal Tender details.

Title:Fornitura di n. tre (3) Autocarro (Cat.N1) ibrido benzina e di due (2) Autovettura (Cat.M1) 8/9 posti ibrido benzina. Procuring entity: European Commission, Joint Research Centre (JRC), Logistics Ispra. Procedure type: Open procedure (electronic submission via EU Funding & Tenders Portal). TED reference: 157/2026 567488-2026. Two lots: Lot 1 - supply of 3 N1 hybrid petrol/electric (PHEV) light commercial vehicles; Lot 2 - supply of 2 M1 hybrid petrol/electric (PHEV) multipurpose people carriers 8/9 seats.

Primary contact and publication:Lead contracting authority: Commissione europea, Centro comune di ricerca (JRC), Logistics Ispra. All procurement documents (invitation, draft contracts, technical and administrative specifications, financial offer forms, self‑certification templates) are published on the EU Funding & Tenders Portal Funding & Tenders Portal - tender details. ¹

1. 1Opportunity type: Tender / Call for tenders — procurement of supplies (not a grant).
2. 2Procedure type: Open procedure, electronic submission via eSubmission (EU Login required).
3. 3Structure: Two separate lots evaluated and awarded independently (lot-by-lot).
4. 4Nature of contract: Supplies / direct contract (framework-agreement references included).
5. 5Award criterion: Lowest price for each lot (price-only).

Important Dates and Values

Deadlines, milestones and estimated values published in the call notice and documents.

Eligibility and Who Should Apply

Eligible applicants and roles:the procedure is open to economic operators eligible under EU public procurement rules. The call documentation requires registration in the Participant Register (PIC). Participation is open to: companies (including SMEs), large enterprises, authorised dealers and manufacturers, vehicle importers, authorised maintenance providers, and legal entities able to supply and support vehicles. Subcontracting is allowed under conditions described in the tender documents. Offers may be submitted by a single economic operator or by a consortium (joint tender).

Eligible Applicant Types

Eligible Applicant Types:Companies (manufacturers, authorised dealers or importers), SMEs, large enterprises, authorised repair / service networks, vehicle leasing companies (if complying with procurement rules), consortia of economic operators (offer congiunta). Subcontractors and third‑party entities can be proposed to support capacity; identified sub‑contractors must be named in the offer where required.

Beneficiary Scope (Geographic Eligibility)

Geographic eligibility:EU-wide. Participants must be permitted to participate under EU procurement rules; participation by entities established in eligible third countries is possible only when permitted by EU rules and the tender documents. The contracting authority is JRC Ispra (Italy); deliveries and registration occur in Italy.

Consortium Requirement

Consortium Requirement:Either a single supplier or a consortium (offer congiunta) may submit an offer. If submitted by a consortium with no separate legal personality, a lead partner (capofila) must be designated and must sign the contractual mandate (model provided in the documents). All consortium members are jointly and severally liable if selected.

Funding Type / Nature of Contract

Funding Type:This is a procurement supply contract (purchase) not a grant. Nature of support: financial counter‑payment from contracting authority to supplier under a supplies contract. Award method: lowest price per lot.

What is Procured — Technical and Administrative Highlights

The procurement comprises two lots. Lot 1:three (3) new N1 category hybrid petrol/electric plug‑in vehicles (PHEV), light commercial vehicles (vans) for goods transport. Lot 2: two (2) new M1 category hybrid petrol/electric plug‑in multipurpose people carriers or minivans, 8/9 seats. All vehicles must be new, COC / EU type‑approved, registered in Italy, meet technical minimums and safety/environmental standards described in the technical specifications (Capitolato d'oneri – Parte 2).

1. 1Lot 1 minimum highlights: 3 x N1 vans PHEV, payload ≥ 1,000 kg, mass ≤ 3,500 kg, front‑wheel drive, combined power ≥ 160 kW, battery type lithium‑ion, electric range (WLTP) ≥ 50 km, equipment list (5 doors including sliding side door and twin rear doors, partition, LED/lighting, climate control, parking sensors, reversing alarm, charging cable, service network and warranty requirements).
2. 2Lot 2 minimum highlights: 2 x M1 multipurpose PHEV people carriers 8/9 seats, Euro 6 or better, CO2 (WLTP) ≤ 140 g/km, combined power ≥ 160 kW, petrol engine ≥ 2.0 L, battery lithium‑ion, electric range ≥ 50 km, safety and comfort equipment (automatic climate control, ADAS features, parking sensors, cameras, infotainment, charging cable, warranty and service network).
3. 3Conformity and documents: COC, manufacturer declaration for registration, NP2 sale declaration for PRA with specific wording re: EU exemptions, owner details to be Commissione Europea – JRC Ispra, full maintenance plan, warranty documentation (vehicle warranty and battery warranty minima), service centre list.

Deliveries are DDP to JRC Ispra (Via Enrico Fermi 2749) via the local customs gate. Vehicles must be delivered with less than 50 km on the odometer. The supplier must arrange scrapping/collection as required by the tender (details in financial offer sheet).

Selection, Exclusion, Documentation and Submission

Key administrative and compliance rules:registration in the Participant Register and EU Login is mandatory for eSubmission. A set of procurement documents (invitation letter, draft contracts for each lot, administrative and technical specifications, self‑certification templates, financial offer forms, draft contract annexes) are published in Italian on the portal. Self‑certification of exclusion/selection criteria is required (model provided). The contracting authority may request supporting documents from the proposed contractor or sub‑contractors prior to award. Audits, financial checks and OLAF/Court of Auditors/EPPO investigations rights are reserved.

1. 1Required submission: electronic only via eSubmission (EU Login account).
2. 2Mandatory templates: Declaration on honour (autocertificazione) for each lot (Allegato 2), Financial offer form (Allegato 6), Draft contract annexes, technical specifications (Allegato I - Parte 2), draft contracts (per lot).
3. 3Self‑certification: bidders must complete the provided self‑certification re exclusion and selection criteria; supporting documents may be requested for the successful tenderer(s).
4. 4Identified sub‑contractors: if any sub‑contractor exceeds thresholds or is relied upon for capacity, they must be identified and provide letters of commitment (Allegati 4 and 5).

Evaluation and Award

Award is by lowest price per lot. The procurement is divided into two lots which are evaluated and awarded independently. The contracting authority will verify exclusion criteria and selection criteria; only offers satisfying mandatory technical specifications and administrative requirements will be considered. The contracting authority reserves the right to request clarifications and to reject offers for non‑compliance with minimum specifications.

1. 1Award criterion: Price (100%) for each lot — lowest price wins where technical compliance is satisfied.
2. 2Evaluation sequence: administrative compliance → exclusion checks → selection checks (financial/technical capacity) → technical compliance to minimum specs → price ranking.
3. 3If discrepancies exist between the financial offer form and the price entered in eSubmission, the financial form price prevails for evaluation.

Procurement Documents and Templates (what to download)

The call includes a full set of documents in Italian:invitation letter, draft contracts for Lot 1 and Lot 2 (with onerous clauses annexes), administrative specifications (Parte 1), technical specifications (Parte 2), self‑certification templates for each lot (Allegato 2.1 / 2.2), financial offer forms (Allegato 6 per each lot), acceptance form (Allegato III), contract annexes (access control, customs procedures, health & safety clauses, environmental clauses), and model letters for sub‑contractor commitments and consortium mandates. Suppliers must download and follow the templates exactly.

1. 1Invitation letter (Lettera di invito) — procedural rules, submission method, opening session information.
2. 2Draft direct supply contracts Lot 1 and Lot 2 with general & particular conditions and annexes (Bozze contrattuali).
3. 3Capitolato d'oneri — Parte 1 Administrative Specifications and Parte 2 Technical Specifications (detailed vehicle minimum requirements, warranty, maintenance, delivery and customs instructions).
4. 4Allegato 2.1 / 2.2 — Autocertificazione (Declaration on honour) templates for exclusion/selection.
5. 5Allegato 6 — Financial offer form (Excel/XLSX template) — mandatory to complete and upload.

Application Stages, Submission and Success Rate

Application stages:single-stage submission (one electronic tender including all administrative, technical and financial documents). The authority may request clarifications and supporting evidence after submission. The public opening is a virtual event. Success rate: not provided in the documents; procurement of a small number of lots with limited estimated values implies strong competition among vehicle suppliers and dealers. Historically, success rates vary by market and competitiveness; contracting authority will award to lowest compliant price.

Co‑funding and Financial Conditions

Co‑funding:Not applicable. This is a public procurement covered by direct purchase — the contracting authority pays the agreed contract price (no co‑funding requirement). VAT rules: Commission/JRC benefit from exemptions when applicable; invoices and NP2 sale declarations must follow the instructions in the contract documents to ensure tax treatment (detailed wording is provided).

How to Prepare a Compliant Tender — Practical Checklist

1. 1Register organisation in Participant Register (obtain PIC) and ensure EU Login access; prepare a LEAR where appropriate.
2. 2Download all tender documents from the Funding & Tenders Portal and read them in full: invitation, draft contracts, administrative and technical specifications, Q&A, templates (Allegati).
3. 3Complete the self‑certification (Allegato 2) for the relevant lot(s); prepare supporting evidence to be provided on request.
4. 4Complete the financial offer form (Allegato 6) exactly as instructed — total price in EUR (excluding VAT); include any required scrappage/collection costs in the financial offer where requested.
5. 5If proposing sub‑contractors or relying on third parties for selection criteria, complete and attach required lists and letters of commitment (Allegati 4, 5.1 and 5.2).
6. 6Ensure the technical offer demonstrates compliance with mandatory technical specifications (Capitolato d'oneri — Parte 2) and attach manufacturer brochures, COC, test certificates, declared WLTP electric range, battery type and warranty statements.
7. 7Sign the required templates with an authorised signatory (prefer QES — qualified electronic signature — otherwise a handwritten signature is acceptable; retain originals for audit).
8. 8Submit the complete tender through eSubmission before the deadline and keep submission receipt.

Language:The documents are published in Italian and the Italian text is the legally binding version. Offers may be submitted in any official EU language but check the invitation for any language preferences or mandatory language requirements.

Risks, Contractual Terms and Post‑Award

Key contractual risks and obligations to review before tendering:contract duration and penalties, warranty periods (vehicle warranty and battery warranty requirements), maximum repair turnaround time (5 working days) and replacement vehicle obligations in case of prolonged repairs, acceptance tests and certificate of conformity procedures, obligations regarding customs processes and PRA (NP2) declarations for Italian registration, insurance and liability caps, OLAF/Court of Auditors/EPPO audit rights, data protection obligations (Article II.9), and dispute resolution (Court of Varese jurisdiction). Draft contract and onerous clauses are included in the procurement documents and must be carefully reviewed.

Templates and Application Forms — Structure and Use

All templates are provided in the procurement pack and must be used as issued. The most important templates are:

1. 1Allegato 2.1 / 2.2: Declaration on honour (autocertificazione) — mandatory self‑declaration on exclusion and selection criteria; signed by legal representative(s).
2. 2Allegato 3: Consortium agreement / power of attorney model (where offer is joint) — must nominate a lead partner (capofila) and clarify joint and several liability.
3. 3Allegato 4: Identified sub‑contractors list — required where sub‑contracting exceeds specified thresholds or specific capabilities are required.
4. 4Allegato 5.1 / 5.2: Letter(s) of commitment for identified sub‑contractors or third parties whose capacity is relied upon.
5. 5Allegato 6: Financial offer form (Excel) — mandatory to complete (price summary, breakdown, scrappage items if required); price entered here is used for award.

Summary — What This Opportunity Is About

This is a two‑lot public procurement by the European Commission Joint Research Centre (JRC) in Ispra (Italy) to acquire low‑emission hybrid plug‑in vehicles: Lot 1 (three N1 category PHEV light commercial vans) and Lot 2 (two M1 category PHEV multipurpose 8/9 seat people carriers). The tender is an open electronic procurement with award by lowest price (per lot) provided technical and administrative compliance with the tender documents. The procurement includes detailed technical specifications, contract drafts, forms for declaration of exclusion/selection criteria, financial offer templates, and contract annexes dealing with customs, health & safety, environmental clauses and onerous contract clauses. Suppliers must register and submit electronically via EU Funding & Tenders Portal, follow prescribed templates and evidence requirements, and comply with warranty, maintenance, delivery and customs rules set out in the Capitolato d'oneri (administrative and technical parts). The estimated total procedure value is €200,000; Lot 1 estimated €107,000 and Lot 2 estimated €93,000. Deadlines: submission 15 September 2026 16:00 (Europe/Rome); public opening virtual session 16 September 2026 10:00 (Europe/Rome).

Footnotes

1. 1All procurement documents and downloads are available on the EU Funding & Tenders Portal tender page: Tender details.

This opportunity is a public procurement tender for vehicle supplies, not a grant. It concerns the European Commission Joint Research Centre at Ispra and is structured as an open procedure with two lots, an estimated total value of €200000, electronic submission only, and award on the basis of lowest price.[1][2]

What the contract covers

The contract covers three new petrol electric plug in hybrid light trucks in N1 category for goods transport and two new petrol electric plug in hybrid multi purpose passenger vehicles in M1 category with 8 or 9 seats.[1][2] The CPV main code is 34100000 Motor vehicles, with additional classifications 34136000 Vans and 34115200 Motor vehicles for the transport of fewer than 10 persons.[1][2]

Lot structure and estimated values

Who can apply and what they need

• Economic operators able to supply the specified vehicles and comply with the tender specifications can submit an offer.[1][2]
• Bidders must meet the exclusion and selection criteria set out in the tender documents, including legal capacity, absence of conflicts of interest, and the declarations required in the self certification forms.[1][2]
• The documentation contemplates single bidders and joint tenders, with declarations available for both lot 1 and lot 2.[1][2]
• A valid EU Login account is needed for electronic submission, and a Participant Identification Code is required for the organisation submitting the tender.[1][2]
• Applicants should prepare their offer using the forms provided and include supporting documents demonstrating compliance with the minimum technical requirements, because missing documents can lead to exclusion.[1][2]

The tender documents also indicate that the offer must be independent, that tenderers must not be subject to restrictive measures or have disqualifying debt to the Union, and that the financial and administrative declarations must be completed for the relevant lot. The portal records the procurement as not SME suitable.[1][2]

Submission rules and timeline

The invitation letter states that only one offer per lot can be considered from the same tenderer, and if multiple offers are submitted the latest one prevails. It also says the opening session can be attended by up to two representatives per offer if they request access in advance, and that all tender preparation and submission costs are borne by the bidder.[1][2]

Key contract conditions and practical considerations

• The contract duration is 72 months and the portal identifies the procurement as a framework agreement.[1][2]
• The award method is lowest price, with the price criterion carrying 100 percent weight.[1][2]
• The tender validity period shown in the documents is 6 months.[1][2]
• The technical specifications are central to evaluation, and the tender documents state that missing supporting documents may lead to exclusion.[1][2]
• The contracting authority is not bound to reply to questions submitted after 7 September 2026 at 23:59 Europe/Rome.[1][2]

In practical terms, this tender is best suited to vehicle suppliers, dealers, manufacturers, or integrators that can deliver compliant hybrid vehicles, complete the required exclusion and selection declarations, and quote the lowest total price while strictly matching the technical requirements. Because the award is price based and the submission is fully electronic, bidders should prioritise compliance, completeness, and timely filing through the portal.[1][2]