Event Facility 2026 FPI1/2/3 NDICI

This summary outlines a call for tenders issued by the European Commission's Service for Foreign Policy Instruments (FPI) regarding the Event Facility 2026. The primary aim is to procure a contractor to provide comprehensive event organization and logistical support for various activities throughout 2026, which will include seminars, training sessions, workshops, and consultations to aid the FPI in realizing EU foreign policy objectives globally.

Key details of the tender include the following:

1. **Eligible Applicants**: The opportunity is primarily open to service providers, consulting firms, and event management companies with the capability to manage complex international events. It is not specifically aimed at small and medium-sized enterprises given the scale and requirements.

2. **Funding Type**: This is a procurement contract, meaning applicants will be compensated for services rendered rather than receiving a grant.

3. **Consortium Involvement**: While the contract is structured for a single applicant, there may be opportunities for subcontracting portions of the work to specialized firms.

4. **Geographic Scope**: The tender indicates that it is open to all countries, suggesting participation from EU members and third countries is welcome.

5. **Industry Focus**: The target sector involves consulting and event management services, dealing directly with high-level diplomatic and policy interaction.

6. **Project Coverage**: The procurement will cover events held across multiple regions, notably including the Americas, Africa, the Middle East, and Asia-Pacific, specifically noting operational bases in Vienna and Kyiv.

7. **Contract Value**: The estimated total contract value is set at €1,000,000 for an 11-month duration.

8. **Application Deadline**: The deadline for submission of requests to participate is September 8, 2025.

9. **Application Process**: The process will be conducted electronically through the EU Funding and Tenders Portal, with a requirement for a Participant Identification Code (PIC) for submission.

10. **Nature of Support**: The contractor will provide logistical and administrative support and will be compensated for this service through standard procurement payments.

Overall, the contract represents a strategic partnership between the selected contractor and the FPI, aiming to effectively implement EU political priorities through organized event management in 2026. The process is intended to ensure effective visibility and coordination of events which support the formulation and planning of interventions aligned with EU policies.

This is a call for tenders for the Event Facility 2026 FPI NDICI. The procedure identifier is EC-FPI/2025/EA-RP/0027. The TED reference is 151/2025 519938-2025. The submission method is electronic and the call is open for submission. The TED publication date is 08/08/2025 and the deadline for receipt of requests to participate is 08/09/2025 16:00 Europe/Brussels. The lead contracting authority is the European Commission, FPI Service for Foreign Policy Instruments. The main classification (CPV) code is 79000000 Business services: law, marketing, consulting, recruitment, printing and security. The nature of the contract is for services. The maximum contract duration is 11 months. The award method is best price-quality ratio. There is no framework agreement. The place of delivery or performance is 31085511 All Countries. The programme is 44995793 Global Challenge. The estimated total value is 1000000 EUR.

The core business of the European Commission’s Service for Foreign Policy Instruments (FPI) is to put EU foreign policy into action fast and flexibly in a policy-driven approach. It acts as first responder to foreign policy needs and opportunities, focusing on conflict prevention and peace as well as on leveraging the EU’s influence in the world. The Service plays a crucial role in translating the European Commission’s political priorities into external action, in line with the EU’s Global Strategy for Foreign and Security Policy. FPI operates through five Regional Teams (plus antennas) in EU Delegations around the world covering the Americas, West and Central Africa, East and Southern Africa, the Middle East, and the Asia and Pacific regions. Additionally, FPI maintains a presence at the EU Delegations in Vienna and Kyiv to cover the Europe and Central Asia region.

To support its mandate, FPI intends to organise a series of events throughout 2026. These events will inform the planning of interventions under the Instruments and the FPI managed activities, will ensure visibility and enhance the efficiency and effectiveness of FPI actions, and strengthen key working relationships with stakeholders.

The objective of this contract is to provide, through individual assignments, appropriate organisation and logistical support, for seminars, trainings, workshops, consultations and similar events needed to support the work of Service for Foreign Policy Instruments in implementing the EU political priorities and commitments globally. The contractor will be responsible for all logistical and administrative arrangements related to the organization of the events.

Submissions must be sent exclusively at the address for submission given below.

There is one document available: EN additional information contract notice Event Facility 2026 FPI NDICI Invitation to submit a request to participate, published on 08/08/2025, Version 1. No translations are available.

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Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

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In summary, this is a call for tenders by the European Commission's Service for Foreign Policy Instruments (FPI) to find a contractor to provide event organization and logistical support for various events in 2026. These events are intended to support the FPI's work in implementing EU political priorities globally. The contract is valued at an estimated 1,000,000 EUR and will run for a maximum of 11 months. The procedure is a restricted one, meaning that only selected candidates will be invited to submit a full tender. The deadline for submitting a request to participate is September 8, 2025. The tender documents and submission must be done electronically through the EU's eSubmission portal. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses UTF-8 character encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The maximum file size for attachments is 50 MB, and the maximum number of attachments per submission is 200.

Eligible Applicant Types: The content does not explicitly state the eligible applicant types. However, based on the nature of the tender, it is likely that eligible applicants could include service providers, consulting firms, event management companies, and other businesses capable of providing the required logistical and administrative support for organizing events.

Funding Type: Procurement. The opportunity is described as a "call for tenders" and a "contract notice," indicating that it is a procurement opportunity where the European Commission is seeking a contractor to provide services.

Consortium Requirement: The content does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The place of delivery or performance is listed as "All Countries," suggesting that the opportunity is open to applicants from any country.

Target Sector: The target sector is business services, specifically event management, logistics, and administrative support. The main classification (CPV) code provided, 79000000, confirms this, as it refers to "Business services: law, marketing, consulting, recruitment, printing and security."

Mentioned Countries: The mentioned countries are Vienna and Kyiv, as the FPI maintains a presence at the EU Delegations in these cities to cover the Europe and Central Asia region. The place of delivery or performance is listed as "All Countries".

Project Stage: The project stage is implementation. The tender is for providing logistical and administrative support for events that will inform the planning of interventions and activities. This suggests that the overall projects are in the planning and implementation stages, and this tender is for supporting those activities.

Funding Amount: The estimated total value of the contract is 1,000,000 EUR.

Application Type: Open call. The submission method is electronic, and the tender is described as "Open For Submission."

Nature of Support: Non-monetary services. The contractor will receive money in exchange for providing event organization and logistical support services.

Application Stages: The content does not explicitly state the number of application stages. However, as a restricted procedure, it is likely to involve at least two stages: a request to participate and a full tender submission for those who are shortlisted.

Success Rates: The content does not provide information on success rates.

Co-funding Requirement: The content does not explicitly state whether co-funding is required. Given that this is a procurement contract, co-funding is unlikely.

Summary: This is a call for tenders by the European Commission's Service for Foreign Policy Instruments (FPI) for an "Event Facility 2026". The FPI aims to organize a series of events in 2026 to support its mandate of putting EU foreign policy into action. The objective of the contract is to secure a contractor who can provide comprehensive organization and logistical support for these events, including seminars, trainings, workshops, and consultations. The estimated total value of the contract is 1,000,000 EUR, and the maximum contract duration is 11 months. The procedure type is restricted, and submissions must be sent electronically. The call is open to applicants from all countries. Interested parties must submit a request to participate by 08/09/2025. The selected contractor will be responsible for all logistical and administrative arrangements related to the organization of the events, supporting the FPI in implementing EU political priorities and commitments globally.