EU4 Safe food, animal and plant health controls in Bosnia and Herzegovina

This is a call for tenders titled "EU4 Safe food, animal and plant health controls in Bosnia and Herzegovina" managed by the European Commission, ENEST. It aims to enhance food safety, veterinary, and phytosanitary controls in Bosnia and Herzegovina through the supply of vehicles, IT equipment, laboratory equipment, fieldwork equipment, and furniture. The procurement opportunity is divided into five lots, each targeting specific supplies for inspection services and laboratories.

Eligible applicants include suppliers capable of providing the specified goods, with no explicit restrictions on company types, although there is no targeting for SMEs. The funding type is a procurement contract, indicating that the European Commission seeks to purchase supplies. No consortium is required; single applicants can submit bids for one or more lots. The geographic scope primarily includes Bosnia and Herzegovina, but there are no explicit restrictions on the origin of applicants, allowing for international participation.

The target sectors include agriculture and food safety, health (veterinary services), and phytosanitary controls. The lots include vehicles for inspection services, ICT equipment for laboratory enhancement, laboratory equipment, border control and fieldwork equipment, and office furniture. The project is at the implementation stage, focusing on supplying goods to enhance operational capacities.

Funding amounts are not specified in the available data, and the application process is an open call requiring electronic submission. The nature of support involves payment for goods supplied, with a single stage for submission and evaluation. There is no documented success rate or co-funding requirement noted for this tender.

The deadline for submissions is September 19, 2025, at 14:00 CEST, with public opening scheduled for September 22, 2025, at 15:00 CEST. Tenderers must register for a Participant Identification Code (PIC) to participate. The procurement is structured to encourage a straightforward submission process, supporting multiple file types with restrictions on file sizes and number of documents. Potential bidders should carefully review all tender specifications and guidelines related to the electronic submission process.

This is a call for tenders, reference number EC-ENEST/SJJ/2025/EA-OP/0086, titled "EU4 Safe food, animal and plant health controls in Bosnia and Herzegovina". The TED reference is 136/2025 471973-2025. It was published on 18/07/2025.

The submission method is electronic, and it is currently open for submission. The call is for the supplies of vehicles, IT, laboratory equipment, fieldwork equipment, and furniture. These supplies are intended for food, veterinary, and phytosanitary inspections, as well as for two national reference (veterinary) and four official (phytosanitary) laboratories in Bosnia and Herzegovina. The goal is to empower their capacities in food safety and for animal and plant health controls. The procedure type is an open procedure. The lead contracting authority is the European Commission, ENEST - Enlargement and Eastern Neighbourhood. The main classification (CPV) code is 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages.

The call is divided into five lots:

Lot 1: Vehicles for Food, Veterinary, and Phytosanitary inspection services and reference/official laboratories in Bosnia and Herzegovina for performing official controls and other related checks. This includes light passenger vehicles 2WD, terrain vehicles 4WD, and specialized transport vehicles with cooling compartments. The nature of the contract is supplies. The maximum contract duration is 590 days. The award method is lowest price. The main classification (CPV) code is 34000000 - Transport equipment and auxiliary products to transportation. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266 - PreAccession Countries / New Member States.

Lot 2: ICT equipment for improving Food, Veterinary, and Phytosanitary Inspection and reference/official laboratories’ capacities in Bosnia and Herzegovina. This includes various IT equipment. The nature of the contract is supplies. The maximum contract duration is 590 days. The award method is lowest price. The main classification (CPV) code is 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266 - PreAccession Countries / New Member States.

Lot 3: Equipment for Food, Veterinary, and Phytosanitary laboratories and inspection services in Bosnia and Herzegovina for official controls and other related checks. This includes various laboratory equipment. The nature of the contract is supplies. The maximum contract duration is 590 days. The award method is lowest price. The main classification (CPV) code is 38000000 - Laboratory, optical and precision equipments (excl. glasses). The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266 - PreAccession Countries / New Member States.

Lot 4: Border control and field work equipment for Food, Veterinary, and Phytosanitary inspection services in Bosnia and Herzegovina. This includes various equipment. The nature of the contract is supplies. The maximum contract duration is 410 days. The award method is lowest price. The main classification (CPV) code is 34000000 - Transport equipment and auxiliary products to transportation. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266 - PreAccession Countries / New Member States.

Lot 5: Office furniture for Phytosanitary Inspection Services in Bosnia and Herzegovina. This includes various office furniture. The nature of the contract is supplies. The maximum contract duration is 410 days. The award method is lowest price. The main classification (CPV) code is 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266 - PreAccession Countries / New Member States.

Key Milestones:

TED publication date: 18/07/2025
Date and time of public opening: 22/09/2025 15:00 Europe/Sarajevo
Deadline for receipt of tenders: 19/09/2025 14:00 Europe/Sarajevo
Contracting authority is not bound to reply to questions submitted after: 29/08/2025 05:00 Europe/Sarajevo

Available documents include:

ENa5f additional information contract notice (Information for candidates and tenderers, published on 18/07/2025, all lots, Version 1, No translations available)
ENc4k Evaluation grid (Information for candidates and tenderers, published on 18/07/2025, all lots, Version 1, No translations available)
ENc4n Tender guarantee (Information for candidates and tenderers, published on 18/07/2025, all lots, Version 1, No translations available)
ENc4a Invitation letter (Information for candidates and tenderers, published on 18/07/2025, all lots, Version 1, No translations available)
ENTS Lot 1 Vehicles (Tender specifications, published on 18/07/2025, Lot 1, Version 1, No translations available)
ENTS Lot 3 (Tender specifications, published on 18/07/2025, Lot 3, Version 1, No translations available)
ENTS Lot 4 field work equipment (Tender specifications, published on 18/07/2025, Lot 4, Version 1, No translations available)
ENTS Lot 5 Furniture (Technical specifications, published on 18/07/2025, Lot 5, Version 1, No translations available)
ENTS-Lot 2 ICT (Technical specifications, published on 18/07/2025, Lot 2, Version 1, No translations available)
ENc4g Annex IV Financial offer (Financial offer form, published on 18/07/2025, all lots, Version 1, No translations available)

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for naming attachments.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this EU call for tenders aims to bolster food safety, animal, and plant health controls in Bosnia and Herzegovina by supplying various equipment and furniture to relevant inspection services and laboratories. The tender is divided into five lots, each focusing on a specific category of supplies: vehicles, ICT equipment, laboratory equipment, fieldwork equipment, and office furniture. The European Commission, through ENEST, is managing this open procedure, and submissions must be made electronically by the specified deadline. The tender documents provide detailed specifications for each lot, and potential tenderers should carefully review these documents and the eSubmission system requirements before submitting their offers. A PIC (Participant Identification Code) is mandatory for participation. The award will be based on the lowest price for each lot.

Eligible Applicant Types: The opportunity is open to candidates and tenderers capable of supplying the goods specified in the different lots. This includes suppliers of vehicles, IT equipment, laboratory equipment, fieldwork equipment, and furniture. The specific types of eligible applicants (e.g., SME, large enterprise) are not explicitly stated but can be inferred based on the nature of the supplies.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Commission, ENEST) seeks to purchase supplies.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The place of delivery and performance is specified as Bosnia and Herzegovina. While the call is for supplies to Bosnia and Herzegovina, the eligibility of the tenderers is not explicitly limited to companies from that country. The program is linked to Pre-Accession Countries/New Member States, suggesting that companies from those countries might be particularly relevant, but the eligibility is likely broader.

Target Sector: This program targets multiple sectors:
 Vehicles (transport equipment)
 ICT (Office and computing machinery, equipment and supplies)
 Laboratory equipment (Laboratory, optical and precision equipment)
 Fieldwork equipment
 Furniture (including office furniture)
 The overarching theme is support for food, veterinary, and phytosanitary inspections and laboratories.

Mentioned Countries: Bosnia and Herzegovina is explicitly mentioned as the place of delivery and performance. The program is also linked to Pre-Accession Countries/New Member States.

Project Stage: This opportunity is for the supply of equipment, indicating a need for commercialized products rather than projects in earlier stages like research or development.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: Open call. The procedure type is described as an open procedure, and the submission method is electronic.

Nature of Support: Beneficiaries will receive money in exchange for the supply of goods.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by an evaluation process. The evaluation grid document suggests a multi-stage evaluation process.

Success Rates: Success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European Commission, ENEST, under the "EU4 Safe food, animal and plant health controls in Bosnia and Herzegovina" program. The project aims to empower capacities in food safety and for animal and plant health controls by supplying vehicles, IT equipment, laboratory equipment, fieldwork equipment, and furniture to food, veterinary, and phytosanitary inspection services, as well as national reference (veterinary) and official (phytosanitary) laboratories in Bosnia and Herzegovina.

The call is divided into five lots:
 Lot 1: Vehicles for Food, Veterinary and Phytosanitary inspection services and reference/official laboratories in Bosnia and Herzegovina for performing official controls and other related checks. This includes light passenger vehicles 2WD, Terrain vehicles 4WD, and Specialized transport vehicles with cooling compartment.
 Lot 2: ICT equipment for improving Food, Veterinary and Phytosanitary Inspection and reference/official laboratories’ capacities in Bosnia and Herzegovina. This includes various IT equipment.
 Lot 3: Equipment for Food, Veterinary and Phytosanitary laboratories and inspection services in Bosnia and Herzegovina for official controls and other related checks. This includes various laboratory equipment.
 Lot 4: Border control and field work equipment for Food, Veterinary and Phytosanitary inspection services in Bosnia and Herzegovina. This includes various equipment.
 Lot 5: Office furniture for Phytosanitary Inspection Services in Bosnia and Herzegovina. This includes various office furniture.

The procedure is an open call, and submissions must be made electronically. The deadline for receipt of tenders is 19/09/2025 at 14:00 Europe/Sarajevo. The date and time of the public opening is 22/09/2025 at 15:00 Europe/Sarajevo. The contracting authority is not bound to reply to questions submitted after 29/08/2025 at 05:00 Europe/Sarajevo.

Tenderers must register for a Participant Identification Code (PIC) to participate, either as a sole candidate/tenderer or as part of a consortium. The system supports 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. Attachments must be less than 50 MB in size, and the maximum number of documents that can be uploaded per tender is 200.