Duty car rental services in France, Portugal and Spain for Frontex operational activities (4 lots)

This is a public procurement tender issued by the European Border and Coast Guard Agency (FRONTEX) for duty car rental services across France, Portugal, and Spain. The tender is structured into four lots, with a total estimated value of €4.3 million. The lots are as follows: Lot 1 covers France with an estimated value of €700,000, Lot 2 covers Portugal with an estimated value of €300,000, Lot 3 targets Spain excluding the Canary Islands, Ceuta, and Melilla with an estimated value of €3,000,000, and Lot 4 is for the Spanish territories of the Canary Islands, Ceuta, and Melilla with an estimated value of €300,000. The objective is to establish framework contracts that will ensure the provision of professional, high-quality duty car rental services for operational purposes and passenger transportation. The procurement process is open to large enterprises capable of supplying these services, as indicated by the non-suitability for small and medium enterprises. The submission for this tender is to be made electronically, and the deadline is set for October 6, 2025, at 16:00. The contract term is a maximum of 48 months, consisting of an initial 24-month period with the possibility of two extensions. The tendering method is based on the best price-quality ratio, emphasizing a balance between service quality and cost. An open call method will be utilized, allowing companies to submit offers for one or multiple lots without requiring a consortium model. The common procurement vocabulary code for this tender is 60130000, signifying special-purpose road passenger-transport services. Various resources and documentation are available for download related to the tender, including specifications, terms of reference, financial proposal forms, and compliance forms. All submissions must adhere to particular technical requirements, and the system encrypts all documents upon upload to ensure confidentiality. The announcement emphasizes that this opportunity is ideal for experienced car rental companies with sufficient operational capacity, reliable fleet management, and proven capabilities in providing services across various regions. The procurement will be managed through the EU Funding & Tenders Portal, which offers additional procedural details and guidelines for potential bidders.

This is an invitation to tender, reference number FRONTEX/2025/OP/0029, published on 29/08/2025. The TED reference is 165/2025 563680-2025. The European Border and Coast Guard Agency (FRONTEX) is the lead contracting authority. The procedure type is an open procedure. The submission method is electronic, and the tender is currently open for submission. The objective of this tender is to establish framework contracts for the provision of professional, high-quality duty car rental services, with different categories of cars for operational purposes, as well as for transportation of passengers. The services are divided into four lots: Lot 1: France, with an estimated value of €700,000. Lot 2: Portugal, with an estimated value of €300,000. Lot 3: Spain (excluding Canary Islands, Ceuta, and Melilla), with an estimated value of €3,000,000. Lot 4: Spain (Canary Islands, Ceuta, and Melilla only), with an estimated value of €300,000. The estimated total value of the tender is €4,300,000. The maximum contract duration for each lot is 48 months. The award method is based on the best price-quality ratio. The framework agreement is a framework agreement without reopening of competition. Key milestones include: TED publication date: 29/08/2025 Date and time of public opening: 07/10/2025 10:00 Europe/Warsaw Deadline for receipt of tenders: 06/10/2025 16:00 Europe/Warsaw Contracting authority is not bound to reply to questions submitted after: 26/09/2025 06:00 Europe/Warsaw The main classification (CPV) code is 60130000 - Special-purpose road passenger-transport services. The following documents are available for download: Invitation to tender Invitation letter, published on 29/08/2025, for all lots, Version 1, no translations available. Annex I - Tender specifications, published on 29/08/2025, for all lots, Version 1, no translations available. Annex II - Terms of Reference, published on 29/08/2025, for all lots, Version 1, no translations available. Annex IV - Financial Proposal Financial offer form, published on 29/08/2025, for all lots, Version 1, no translations available. Annex V - Declaration on honour Declaration on honour (tender), published on 29/08/2025, for all lots, Version 1, no translations available. Annex III - Draft FWC Draft contract, published on 29/08/2025, for all lots, Version 1, no translations available. Annex VI - Tender Submission Form, published on 29/08/2025, for all lots, Version 1, no translations available. Annex VII - Power of attorney Commitment Letter, published on 29/08/2025, for all lots, Version 1, no translations available. Annex VIII - Technical Compliance Grid, published on 29/08/2025, for all lots, Version 1, no translations available. Annex IX - Declaration of Confidentiality, published on 29/08/2025, for all lots, Version 1, no translations available. Submissions must be sent exclusively via electronic submission at the address provided. FAQ regarding the eSubmission system: To proceed if the system is slow or doesn’t work while uploading/downloading documents, use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. eSubmission supports the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Submissions can be found in Manage My Area, in the Funding & Tenders portal, in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. In eSubmission, attachments for your tender draft must be named following the System Requirements. Attachment names must adhere to specific conditions. You can check the System Requirements of eSubmission to determine if you can submit a video and which formats are supported. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system. The maximum number of documents the system will allow you to upload per tender is 200 files. It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. If, in the submission report, under the name of your entity, "Legal form: UNKNOWN" is displayed while in the system, your legal form was correctly displayed, it is just a display issue and is not blocking for you: you can submit. If you sent your submission on time and a few days later, you received an automatic email informing you that the deadline for the reception of submissions had been reached, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission. In summary, this tender opportunity is for companies that can provide duty car rental services to Frontex in France, Portugal, and Spain. The tender is divided into four lots, each covering a specific geographic area. Companies can bid on one or more lots. The total estimated value of the tender is €4.3 million, and the contracts will be awarded based on the best price-quality ratio. The deadline for submitting tenders is October 6, 2025. The tender documents provide detailed information about the requirements, submission process, and evaluation criteria.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender (duty car rental services), it can be inferred that eligible applicants are likely to be businesses, companies, or other organizations that provide car rental services. This could include SMEs, large enterprises, or other types of service providers capable of fulfilling the requirements outlined in the tender specifications. Funding Type: The funding type is procurement, specifically a service contract. The tender aims to establish framework contract(s) for the provision of duty car rental services. Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the use of "framework contract(s)" suggests that both single applicants and consortia could potentially be eligible, depending on their capacity to meet the tender requirements across the different lots. Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on the European Union, specifically France, Portugal, and Spain. The tender is divided into four lots, each targeting a specific geographic area: France, Portugal, Spain (excluding Canary Islands, Ceuta, and Melilla), and Spain (Canary Islands, Ceuta, and Melilla only). Target Sector: The target sector is transport, specifically car rental services. The tender focuses on the provision of "professional, high-quality duty car rental services" for operational purposes and transportation of passengers. Mentioned Countries: France, Portugal, Spain. Project Stage: The project stage is service delivery. The tender is for establishing framework contracts for ongoing car rental services rather than for research, development, or demonstration of a new technology or service. Funding Amount: The estimated total value of the tender is €4,300,000. The estimated value for each lot varies: Lot 1 (France) is €700,000, while Lots 2 (Portugal), 3 (Spain excluding Canary Islands, Ceuta, and Melilla), and 4 (Spain including Canary Islands, Ceuta, and Melilla) are €300,000, €3,000,000 and €300,000 respectively. Application Type: The application type is an open call for tenders. The procedure type is explicitly stated as an "Open procedure." Nature of Support: The nature of support is a service contract. Successful tenderers will receive monetary compensation in exchange for providing car rental services as specified in the framework contract. Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages involved in the tender process. These stages likely include: submission of the tender, evaluation of the tender, potential clarification requests, and contract award. Success Rates: The success rates are not mentioned in the provided text. Co-funding Requirement: The text does not explicitly mention a co-funding requirement. It is likely that co-funding is not required, as this is a procurement contract where the contracting authority (FRONTEX) will pay for the services rendered. Summary: This is a call for tenders issued by the European Border and Coast Guard Agency (FRONTEX) for the provision of duty car rental services in France, Portugal, and Spain. The tender is divided into four lots, each covering a specific geographic area. The objective is to establish framework contracts with service providers who can offer professional, high-quality car rental services for operational purposes and passenger transportation. The total estimated value of the tender is €4,300,000, with individual lot values ranging from €300,000 to €3,000,000. The procedure is an open call for tenders, and submissions must be made electronically. The deadline for receipt of tenders is October 6, 2025. This opportunity is aimed at car rental companies and service providers capable of meeting the specific requirements outlined in the tender specifications for each lot. The successful tenderers will be awarded framework contracts for a maximum duration of 48 months.