Donation of scientific equipment

This document outlines a procurement opportunity for the donation of downgraded scientific equipment from the European Commission's Joint Research Centre (JRC). The opportunity was published on August 29, 2025, under the reference EC-JRC/GEE/2025/CEI/3752. The main classification code for this procurement is 31600000, which pertains to electrical machinery and apparatus.

Eligible applicants include research institutes, universities, and other scientific organizations that have the capacity to utilize the donated equipment. The procurement is specifically designated as unsuitable for small and medium-sized enterprises (SMEs), indicating a preference for larger institutions capable of handling such donations. This initiative is a non-monetary asset transfer rather than a traditional grant or funding arrangement.

There is a single lot involved in this procurement, meaning that only one application is expected per recipient. The geographic eligibility for this opportunity extends across EU member states, as it operates under EU procurement procedures. The target sector focuses on scientific research and development, specifically emphasizing the distribution of electrical equipment.

The project entails the distribution of existing downgraded scientific equipment, highlighting its intended use for research and educational projects. Although no specific monetary value has been listed for this opportunity, the worth lies in the market value of the donated equipment.

The application process is invitation-only and requires paper submissions. Organizations must send their applications to the address noted in the procurement documents, and essential subsequent documentation includes an invitation letter, declaration of honor, draft contract, and other relevant forms.

Co-funding requirements are not explicitly stated, but recipients are likely responsible for costs associated with transport and maintenance of the equipment. While the specific success rates for applicants have not been disclosed, selection may be influenced by each institution's technical capacity to utilize the equipment.

Overall, this program represents an effort by the JRC to extend the functional lifespan of public research assets and enhance the research infrastructure available to European research institutions. This opportunity is designed to redistribute valuable scientific equipment that could otherwise be discarded, thereby supporting the wider European research ecosystem and promoting sustainable resource management. Interested organizations are encouraged to carefully review all relevant documents and guidelines to prepare their expressions of interest for the potential use of the donated equipment.

This is a call for tenders for the donation of downgraded scientific equipment, procedure identifier EC-JRC/GEE/2025/CEI/3752. It is a Call for Expression of Interest (CEI) for preselection of candidates. The TED reference is 165/2025 563663-2025. The lead contracting authority is the European Commission, DG JRC Joint Research Centre. The main classification (CPV) code is 31600000 Electrical equipment and apparatus. The nature of the contract is supplies, and the maximum contract duration is 48 months. The TED publication date is 29/08/2025. The submission method is non-electronic. Submissions must be sent exclusively at the address for submission given below. The address for submission is to consult the procurement documents.

The following documents are available for download:
EN0. Invitation to tender Invitation letter, published on 29/08/2025, Version 1, No translations available.
EN2. Declaration on honour Declaration on honour (tender), published on 29/08/2025, Version 1, No translations available.
EN1. Donation contract Draft contract, published on 29/08/2025, Version 1, No translations available.
EN1.2. Delivery acceptance form Draft contract annex, published on 29/08/2025, Version 1, No translations available.
EN1.3. Public Holidays 2025 Draft contract annex, published on 29/08/2025, Version 1, No translations available.
EN1.4. Instructions for staff of external companies Draft contract annex, published on 29/08/2025, Version 1, No translations available.

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I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
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In summary, this is a call for expressions of interest by the European Commission's Joint Research Centre (JRC) for the donation of scientific equipment that has been downgraded. The JRC is looking for organizations that can make good use of this equipment. The procedure identifier is EC-JRC/GEE/2025/CEI/3752. The call is open for submission, and the deadline and specific submission details are available in the procurement documents. The submission must be done non-electronically. Interested parties should download the provided documents, including the invitation letter, declaration of honor, draft contract, and annexes, to understand the full scope and requirements of the call. A key requirement for participation is having a valid Personal Identification Code (PIC). The eSubmission system, which is not used for this particular call, supports multiple languages and encrypts uploaded documents for confidentiality.

Eligible Applicant Types: The content does not explicitly specify the eligible applicant types. However, given that it is a call for expression of interest for the donation of scientific equipment, eligible applicants could include research institutes, universities, educational organizations, non-profits, or other entities that can demonstrate a need for and ability to utilize the equipment for scientific purposes.

Funding Type: The funding type is a procurement, specifically a call for expression of interest (CEI) for the donation of downgraded scientific equipment. The nature of the contract is supplies.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The content does not explicitly define the geographic eligibility. Given that it is an EU funding portal, it is likely that the beneficiary scope includes EU member states, and potentially other countries associated with EU research and innovation programs. Further details should be found in the procurement documents.

Target Sector: The target sector is scientific equipment and research. The call specifically mentions the donation of downgraded scientific equipment, indicating a focus on organizations that can benefit from such equipment for research or educational purposes. The CPV code provided (31600000) refers to electrical equipment and apparatus.

Mentioned Countries: No specific countries are mentioned in the provided content.

Project Stage: The project stage is not directly applicable, as this is a donation of existing equipment. However, the recipients would likely use the equipment for research, development, or educational projects.

Funding Amount: The estimated total value is not specified ("-"). Since this is a donation of equipment, there is no direct funding amount. The value lies in the worth of the scientific equipment being donated.

Application Type: The application type is a Call for Expression of Interest (CEI). The submission method is non-electronic.

Nature of Support: The nature of support is non-monetary services, specifically the donation of scientific equipment.

Application Stages: The application stages involve a preselection of candidates, suggesting at least two stages: an initial expression of interest and a subsequent selection process.

Success Rates: The success rates are not mentioned in the provided content.

Co-funding Requirement: The content does not mention any co-funding requirement.

Summary:

This opportunity is a call for expression of interest (CEI) for the donation of downgraded scientific equipment from the European Commission's Joint Research Centre (JRC). The procedure identifier is EC-JRC/GEE/2025/CEI/3752. The TED reference is 165/2025 563663-2025. The lead contracting authority is the European Commission, DG JRC. The TED publication date is 29/08/2025. The maximum contract duration is 48 months.

The call is aimed at organizations that can utilize the donated equipment for scientific research or educational purposes. The submission method is non-electronic, and applicants must send their submissions to the address specified in the procurement documents. The call involves a preselection of candidates, indicating a multi-stage application process.

The opportunity provides access to scientific equipment that can support research and development activities. Interested organizations should carefully review the invitation to tender, declaration on honor, draft contract, and other provided documents to prepare a comprehensive expression of interest. A Participant Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses UTF-8 character set encoding. The eSubmission system encrypts all uploaded documents. The maximum number of documents allowed per tender is 200 files, with each file being less than 50 MB in size.