COP - Agency workers services in Copenhagen, Denmark

This is a planned EU procurement (not a grant) to award a single framework agreement for temporary agency worker services to the European Commission Representation in Copenhagen, Denmark. The contract (CPV 79620000) covers supply of personnel to cover long‑term sickness, special leave, peak periods and temporary project tasks, with an initial 12-month term automatically renewable up to three times for a maximum of 48 months. All temporary workers must be fluent in Danish, and bidders must be able to supply personnel in Copenhagen and comply with Danish employment rules. Expressions of interest must be submitted electronically via the EU Funding & Tenders Portal using EU Login, with registration deadlines in late September 2026 and an indicative launch of the negotiated procedure on 5 October 2026.

What it funds

Temporary supply of personnel (agency workers)

Framework contract to provide temporary agency staff to the European Commission Representation in Copenhagen for short‑term cover (sick leave, special leave, peak periods) and project-related temporary tasks.

Contract type and duration:Single framework agreement initially for 12 months, automatically renewable up to 3 times for a maximum total duration of 48 months; planned negotiated procedure (middle/low value). ¹

1. 1Lead contracting authority: European Commission, DG COMM - Communication
2. 2Main CPV: 79620000 Supply services of personnel including temporary staff
3. 3Nature: services, framework agreement without reopening of competition

Who can apply

Temporary-work agencies or service providers able to supply vetted agency workers in Denmark and to meet contract conditions; submissions via the EU Funding & Tenders Portal using an EU Login account.

Key requirement

All temporary agency workers must be fluent in Danish (spoken and written).

Important dates (indicative)

Submissions of expressions of interest must be made electronically via the Portal; EU Login required.

Footnotes

1. 1Notice published on the EU Funding & Tenders Portal: Tender details.

Opportunity summary

This is a planned procurement notice published on the EU Funding & Tenders Portal announcing the contracting authority’s intention to launch a negotiated procedure for a low or middle value contract to procure temporary agency worker services for the European Commission Representation in Copenhagen, Denmark. The procedure identifier is EC-COMM/CPH/2026/MVP/0489-EXA. The award will take the form of a single framework agreement for supply of personnel including temporary staff (CPV 79620000). The contracting authority is the European Commission, DG COMM - Communication.

Procedure type:Planned negotiated procedure for middle/low value contract (negotiated low or middle value procedure; reference includes ExA which indicates a publication announcing intent to launch a future negotiated procedure).

Nature of contract:Services contract for supply services of personnel including temporary staff (CPV 79620000). The contract will be a framework agreement without reopening of competition, maximum duration 48 months (initial 12-month framework contract renewable automatically up to three times in line with article I.3.5 of the Framework Contract).

Key dates and milestones

1. 1Publication / Planned notice published: 03/10/2024 (publication recorded on portal, the portal shows various ingest dates; planned publication details show Cft Publication Date 02/09/2026 Europe/Brussels).
2. 2Start date for expression of interest: 02/09/2026 Europe/Brussels.
3. 3Expression of Interest registration deadline (EXARegistration Deadline): 23/09/2026 23:59:59 Europe/Copenhagen.
4. 4Deadline for expression of interest (portal milestone): 24/09/2026 00:59 Europe/Copenhagen.
5. 5Indicative date of launch of the negotiated procedure: 05/10/2026 Europe/Copenhagen.
6. 6Planned date for call for tenders launch shown as: 2026-10-05+02:00 Europe/Copenhagen.

Scope of services and use cases

The Representation requires temporary support to cover operational needs legally foreseen including: staff absent due to long-term sickness or special leave; coping with peak periods requiring additional labour for limited periods; and carrying out, on a temporary basis, additional tasks resulting from specific projects. The service provider will supply temporary agency workers with appropriate skills and language capability to work within the Representation in Copenhagen.

Mandatory language requirement:All temporary agency workers proposed by the contractor must be fluent in Danish in both spoken and written forms.

Contract structure and duration

The contracting authority intends to select a single contractor and conclude a single framework contract for an initial period of 12 months. This framework contract can be renewed automatically up to three times, giving a maximum possible duration of 48 months. The framework agreement will be concluded without reopening of competition within the framework.

Lead contracting authority and procurement classification

1. 1Lead contracting authority: European Commission, DG COMM - Communication.
2. 2Main CPV classification: 79620000 - Supply services of personnel including temporary staff.
3. 3Contract nature: services.

Expression of interest and submission method

Expressions of interest must be submitted electronically through the EU Funding & Tenders Portal using an EU Login account. Submissions must be sent exclusively at the address for submission given in the portal (Express interest functionality). The portal requires authentication via EU Login for electronic submission and for participation in Q&A. Method of expression of interest is Electronic (ESUBMISSION).

Eligible applicants and recommended profile

The notice does not list exhaustive legal eligibility restrictions in the scraped text. Based on the procurement type (supply of temporary staff) and typical contracting practice for EU institutions, eligible applicants likely include established temporary employment agencies and staffing providers legally able to operate in Denmark and supply temporary workers meeting the language requirement. Applicants should be legal entities (companies) able to enter into a public contract with the European Commission and demonstrate relevant experience, capacity and compliance with social, labour and fiscal obligations. SMEs can apply but the portal flags SME suitability indicator as false, meaning the tender is not specifically restricted to SMEs.

1. 1Eligible Applicant Types: temporary employment agencies, staffing companies, recruitment firms, labour providers, potentially large enterprises and SMEs that supply personnel. Public-private partnership or consortia are not required by the notice but could be acceptable if legally constituted and meeting tender requirements.
2. 2Not eligible / unlikely: individuals (the contract is with a service provider agency), research institutes or universities unless they operate a staffing agency arm.

Funding type and financial mechanism:This is a procurement tender (service contract). The financial mechanism is a services contract awarded following a negotiated procurement procedure. It is not a grant, loan, equity or subsidy. Payment will be commercial remuneration as defined in the contract terms.

Consortium requirement and co-funding

Consortium:The published information indicates a single-contractor framework agreement will be awarded. A consortium is not explicitly required. Co-funding: There is no co-funding requirement. The contracting authority will pay the contractor for services delivered under the terms of the contract; applicants do not need to provide matching funds.

Geographic eligibility and mentioned countries

Beneficiary Scope:Applicants must be able to operate in Copenhagen, Denmark and comply with Danish language and local employment rules. The contracting authority is the European Commission Representation in Copenhagen. The opportunity references Europe/Copenhagen timezone and Denmark as the place of performance. Geographic eligibility is therefore Denmark (and by extension providers established in EU/EEA countries that can legally provide staffing services in Denmark). Explicitly mentioned country: Denmark.

Target sector and project stage

Target sector:staffing / human resources / personnel supply for public administration. This is operational service provision rather than a technology or research project. Project stage: operational delivery / service provision (ready-to-deliver staffing services).

Estimated value and contract economics

The scraped notice does not include a numeric estimated total contract value. The portal field for Estimated total value is blank in the provided content. The contract is classified as a low or middle value contract under negotiated procedure for middle/low value, so the total value is expected to be below thresholds that trigger open procedures for high-value public procurement for the contracting authority's rules. Applicants should consult the full procurement documentation upon launch for exact pricing model, hourly/day rates, volume estimates and invoicing rules.

Application type, stages and success rate

Application Type:open planned call leading to a negotiated procedure. The present notice is an announcement of intent (ExA) and not the call for tenders itself. Applicants must first submit an expression of interest via the portal by the indicated deadlines. After the expression of interest period, shortlisted providers will be invited to the negotiated procedure. Application Stages: at minimum two stages are implied: 1) expression of interest / registration, 2) negotiated procedure / tender submission and evaluation resulting in award. Additional internal selection or clarification rounds may occur during the negotiated procedure, so total stages may be two to three depending on contracting authority practice. Success Rates: not provided. As a single framework agreement will be awarded, success rate depends on number of applicants; typical negotiated procedures for single-award framework agreements have low single-digit to low-double-digit success probability for any given bidder, but no portal data is provided to compute an accurate rate.

Nature of support to beneficiaries

Nature of support:monetary remuneration for services provided under the contract (commercial payments). The contracting authority will contract a supplier to supply personnel; the supplier will be paid for personnel services according to contractual terms. No non-monetary support is specified.

Application templates and documentation

The portal entry does not include the full tender documents at this stage because this is a planned ExA notice. It indicates that procurement documents and the call for tenders will be published at launch of the negotiated procedure. Applicants should prepare standard procurement documentation commonly requested in EU public procurements for service contracts, including: company registration documents, proof of legal capacity to operate in Denmark, evidence of social and labour compliance, insurance certificates, references for similar staffing contracts, CVs or profiles of proposed management team, financial statements, and evidence of ability to supply Danish-fluent temporary workers. When the negotiated procedure is launched, the portal will publish the specific tender dossier, selection criteria, award criteria, model contract (Framework Agreement), and application forms. The portal requires EU Login for access and submission.

Practical next steps for interested suppliers

1. 1Create or ensure access to an EU Login account to use the Funding & Tenders Portal and Express interest functionality.
2. 2Monitor the portal entry and download the full tender dossier once the negotiated procedure is formally launched (planned 05/10/2026).
3. 3Prepare standard procurement documentation: company registration, financial statements, insurance, social and labour law compliance evidence, references for similar contracts, staffing capacity statements and processes for vetting Danish-fluent personnel.
4. 4Submit expression of interest electronically before the EXARegistration Deadline of 23/09/2026 23:59:59 Europe/Copenhagen (portal shows deadline 24/09/2026 00:59 Europe/Copenhagen for expression of interest entry).
5. 5If invited to tender, review the model framework agreement and pricing schedule carefully and be ready to demonstrate capacity to provide temporary workers on short notice and comply with Danish language requirement.

Relevant administrative note:references that feature an 'ExA' suffix are not calls for tenders themselves but publications announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. Interested parties should therefore treat this as advance notice and await the full tender documents for definitive requirements and evaluation criteria. EU Funding & Tenders Portal tender details ¹

Comprehensive summary

This notice announces the European Commission Representation in Copenhagen’s planned procurement of temporary agency worker services via a negotiated procedure for a low or middle value contract. The authority intends to award a single framework agreement for supply of personnel (CPV 79620000) to cover short-term operational needs including sickness cover, peak workload support and temporary project tasks. The initial framework term will be 12 months, renewable automatically up to three times for a maximum of 48 months. All temporary workers provided must be fluent in Danish (spoken and written). Expressions of interest are to be submitted electronically via the EU Funding & Tenders Portal using EU Login by the registration deadline indicated. The notice does not provide an estimated monetary value; it signals forthcoming publication of the full tender dossier and invites interested staffing providers capable of operating in Denmark to prepare to participate in the negotiated procurement once launched. The procurement is a commercial services contract; applicants will be paid for personnel services under contract terms rather than receiving grant funding. Interested suppliers should assemble legal, financial and operational documentation and confirm capacity to supply Danish-fluent temporary workers on request.

Footnotes

1. 1Procurement entry and future full tender documents will be available on the EU Funding & Tenders Portal at the tender details URL: ec.europa.eu. EU Login is required to express interest and to access submission facilities.

This is a planned EU procurement opportunity, not a grant or funding call, for temporary agency workers services for the European Commission Representation in Copenhagen, Denmark[1]. The notice states that the contracting authority intends to launch a future negotiated procedure for a middle or low value contract and to conclude a single framework agreement[1].

What the contract is about

The service is intended to provide temporary staffing support where the Representation needs extra labour due to long term sick leave, special leave, peak periods, or additional tasks linked to specific projects[1]. The notice also makes clear that any temporary agency worker must be fluent in Danish, both spoken and written[1].

Who can apply

The opportunity is aimed at contractors or staffing agencies that can supply temporary personnel in Copenhagen and can meet the Danish language requirement[1]. The notice does not publish a detailed selection or exclusion list at this stage, so interested providers should expect a negotiated procurement phase rather than a fully open competition[1].

Key facts for applicants

Practical implications for bidders

1. 1Prepare evidence that you can rapidly supply Danish speaking temporary workers in Copenhagen[1].
2. 2Ensure your organisation has EU Login access for electronic submission of the expression of interest[1].
3. 3Monitor the portal closely because this notice is only an advance publication of a future negotiated procedure, not the final tender dossier[1].
4. 4Plan capacity for a framework contract that may run up to 48 months if all renewals are exercised[1].

Assessment of opportunity attractiveness

This opportunity is most relevant for established staffing agencies with a local Danish candidate pool and the operational ability to provide short notice replacements or project support[1]. Its attractiveness will depend less on technical complexity and more on delivery reliability, language capability, compliance with agency worker rules, and responsiveness within a framework contract setting[1].