Provision of Saloon Car - Facilities/7824

Eurofound (European Foundation for the Improvement of Living and Working Conditions) has published a planned negotiated procurement (EUROFOUND 2026 MVP 0014 EXA) to supply a saloon car (CPV 34111200) to replace the vehicle used by the Executive Director and staff. The notice is an advance announcement (ExA), not a call for tenders, with electronic expressions of interest via the EU Funding & Tenders Portal required between 03/09/2026 and 25/09/2026 and an indicative launch of the negotiated procedure on 25/09/2026. The contract is for supplies, has a maximum duration of 2 months, no estimated total value is published, and an EU Login account is required for submission. The opportunity is not specifically SME-targeted (SME suitability indicator false) and bidders should monitor the portal for the formal tender dossier containing technical specifications, selection and award criteria.

Opportunity type and purpose

Summary

Planned negotiated procedure (low/middle value) to supply a saloon car to replace the vehicle used by the Executive Director and other staff. This is an advance publication announcing the intent to launch a tender, not the final call. Submissions will be electronic via EU Login. Tender details ¹

Contracting authority:European Foundation for the Improvement of Living and Working Conditions (Eurofound).

What is procured:Supply of a saloon car (CPV 34111200). Nature of contract: supplies; maximum contract duration 2 months; framework-agreement type listed but procedure is a negotiated low/middle value contract.

1. 1Who can apply: vehicle suppliers and authorised dealers able to meet public procurement requirements and submit electronically via EU Login.
2. 2How to apply: express interest and submit documents electronically through the Funding & Tenders Portal using an EU Login account; follow the planned negotiated procedure when published.

Other notes:no estimated total value is published on this notice; SME suitability is indicated as false. Suppliers should monitor the portal for the formal tender documents and submission address.

Footnotes

1. 1Official tender page and future call documents will be published on the EU Funding & Tenders Portal: ec.europa.eu

Opportunity summary

This is a planned procurement notice (ExA reference) from the European Foundation for the Improvement of Living and Working Conditions (Eurofound) announcing the contracting authority's intention to launch a future negotiated procedure for a low or middle value contract to procure a saloon car. The purchase is planned to replace the current vehicle used by the Executive Director and other staff members in line with Eurofound's 2026 procurement plan.

Procedure identifier:EUROFOUND/2026/MVP/0014-EXA

Procedure type:Planned negotiated procedure for middle/low value contract (publication type ExA — announcement of intent; not yet a formal call for tenders).

Contracting authority:European Foundation for the Improvement of Living and Working Conditions (Eurofound), Wyattville Road, Loughlinstown, Co. Dublin, D18 KP65, Ireland.

Main CPV code and nature of contract:CPV 34111200 - Saloon cars. Nature of contract: supplies.

Key administrative details and milestones

Detailed classification and scope

Procurement title:Provision of Saloon Car - Facilities/7824. Description in the notice: As per procurement plan 2026. Provision of car to replace the current one for the Executive Director and other Staff members. The procurement is recorded as 'supplies' with main commodity classification CPV 34111200 (saloon cars). The procurement is presented as a planned negotiated procedure for a middle/low value contract (ExA publication). No estimated total contract value is published in the ExA notice.

Eligible applicant types

Eligible applicants are economic operators capable of supplying saloon cars to an EU agency. Typical eligible applicant types include vehicle manufacturers, authorised vehicle dealerships, professional automotive suppliers, rental companies offering sale/lease-transfer solutions, SMEs and large enterprises registered in eligible jurisdictions. Public bodies, research organisations or individuals are not the intended supplier profile for this supplies contract. Specific eligibility conditions, exclusion and selection criteria will be defined in the actual call documents when the negotiated procedure is launched.

Funding and contract modality

Funding type:Procurement (public contract) — supplies. The mechanism is a contract award (payment for delivered goods) rather than a grant, loan, equity or subsidy.

Nature of support to beneficiaries:Monetary payment under a public procurement contract in exchange for goods (supply of vehicle) and related deliverables (delivery, possible commissioning, warranty).

Consortium requirement and geographic eligibility

Consortium requirement:single economic operator. The notice describes a straightforward supplies contract and does not indicate need for consortium or joint venture. Consortiums are not expected or required for this procurement, though contractual joint bidders would only be relevant if explicitly allowed in tender documents.

Beneficiary geographic scope:Primarily operators established in the EU/EEA and other entities eligible to bid under EU procurement rules. The contracting authority is an EU agency (Eurofound), located in Ireland, so the procurement will follow EU procurement participation rules and electronic submission via the EU Funding & Tenders Portal, implying broad EU/EEA eligibility; any limitations or eligibility for third countries will appear in the formal tender documentation.

Target sector and technical scope

Target sector:transport / automotive / facilities services. The specification references a saloon car for executive and staff use. The final technical specification, emissions standards, vehicle class, fuel type (petrol, diesel, hybrid, electric), safety equipment, comfort features, service and maintenance, insurance options, delivery requirements, and accessories will be detailed in the tender dossier once the negotiated procedure is launched.

Project stage and funding amount

Project stage:Procurement stage: pre-tender announcement / expression of interest. This is the planning stage: announcement of intent to launch a negotiated procedure. The actual procurement (invitation to tender or negotiation) is planned to start on the indicative launch date.

Funding amount:Estimated total value: not specified in this ExA notice. The notice does not include a published estimated value. The procedure type (middle/low value) suggests a modest contract sum under the thresholds for open procedures, but bidders must consult the formal call documents once published for the exact contract value and pricing rules. ¹

How to apply and application process

This ExA notice explicitly states that this is not a call for tenders but an announcement of intent. Interested suppliers must express interest electronically through the EU Funding & Tenders Portal. An EU Login account is required for subscription, submission of questions and the expression of interest. Submissions for the expression of interest must be sent exclusively at the address for submission provided in the portal (eSubmission).

1. 1Step 1: Create or use an EU Login account to access the Funding & Tenders Portal and subscribe to the tender reference EUROFOUND/2026/MVP/0014-EXA.
2. 2Step 2: Submit an expression of interest electronically between 03/09/2026 and the deadline 25/09/2026 (system shows EXA registration deadline 24/09/2026 23:59:59 +01:00).
3. 3Step 3: Monitor the portal for the formal launch of the negotiated procedure (indicative launch: 25/09/2026). Prepare to receive or respond to an invitation to negotiate or submit an offer under the negotiated procedure when published.
4. 4Step 4: When the negotiated procedure is published, follow tender dossier instructions (technical specification, selection criteria, award criteria, contract terms, required certificates).

Application type, stages and selection

Application type:planned negotiated procedure initiated via an open electronic expression of interest (eSubmission) through the EU Funding & Tenders Portal. Expected application stages: at least two stages — (1) expression of interest / pre-registration and (2) negotiated procedure / invitation to tender and award. The negotiated procedure format may include direct invitations to selected participants and negotiation rounds; the final structure will be provided in the contract notice and tender dossier.

Success rates:Not specified. As a low/middle value negotiated procedure, competition may be limited to a shortlist of invited economic operators, meaning success rates depend on the number of invited suppliers and the contracting authority's evaluation; no historical success rate data is provided in the notice.

Co-funding and financial obligations

Co-funding is not applicable. This is a public procurement for supplies:the successful bidder will be paid under contract according to the contract terms. No requirement for co-financing by the bidder is indicated. Financial guarantees, performance guarantees, warranty obligations or advance payment rules may be defined in the tender documents.

Documents, templates and likely application contents

The ExA notice itself does not include tender documents. When the negotiated procedure is launched the portal will host the tender dossier and any templates. Based on standard EU procurement practice for supplies and the metadata shown (eSubmission), bidders should expect to submit the following structured documentation and templates:

• Administrative and legal forms: bidder identification, legal entity form, VAT and registration details, proof of representation.
• Declarations: absence of exclusion (criminal convictions, insolvency), declaration on absence of conflicts of interest, declaration of compliance with labour and social law where required.
• Selection documents: financial statements, turnover data, professional and technical capacity evidence, list of similar supplies delivered (references).
• Technical offer: compliance matrix with the technical specification for the saloon car (vehicle model, year, emissions class, fuel type or electrification, safety features, comfort features, colour options, special equipment if requested), delivery schedule, commissioning and training (if applicable).
• Commercial offer: unit price and total price, breakdown of costs (vehicle, delivery, taxes if applicable, optional services), payment terms, validity period of the tender, currency.
• Service and warranty details: warranty period, maintenance options, spare parts availability, service centers, response times, contractual penalties for delayed delivery.
• Certificates and standards: type-approval certificates, emissions and environmental compliance (EU standards), ISO or quality management certifications if required.
• Optional attachments: brochures, photographs, manufacturer guarantees, test reports, electronic signatures where applicable.

Bidders should prepare these documents in electronic form ready to upload via the eSubmission tool. The portal and eSubmission tool provide their own forms and submission templates; specific required forms will be listed in the formal tender dossier. An EU Login account is mandatory for submission and participation in Q&A.

Other important notes and contract features

Maximum contract duration is recorded as 2 months. This suggests either a short procurement for immediate delivery or a short operational/performance window (e.g., supply and handover). The procurement record marks the SME suitable indicator as false — this does not bar SMEs but indicates the procurement was not specifically tagged as SME-targeted. The procedure is listed under programme periods 2014-2020 and 2021-2027 in system metadata; however, it is an agency procurement and not a grant programme. All communications, clarifications and questions after publication will be managed through the Funding & Tenders Portal Q&A functionality (EU Login required).

Contact and portal access:Expressions of interest and future tender documentation will be available through the EU Funding & Tenders Portal. EU Login account required. Contracting authority website: eurofound.europa.eu.

Mentioned countries and jurisdiction

The contracting authority is an EU agency based in Ireland. The notice does not list individual eligible countries; participation will follow EU procurement participation rules. Therefore the applicable geographic scope is EU/EEA and other jurisdictions admissible under EU procurement rules. The notice timezones reference Europe/Brussels and Europe/Dublin for dates and deadlines.

Quick checklist for potential bidders

1. 1Create and verify an EU Login account if not already in place.
2. 2Subscribe to reference EUROFOUND/2026/MVP/0014-EXA on the Funding & Tenders Portal to receive updates.
3. 3Prepare standard procurement documentation: legal, financial, technical and commercial offers in electronic format.
4. 4Be ready to submit an expression of interest electronically between 03/09/2026 and 25/09/2026 (check exact portal timestamps and EXA registration deadline 24/09/2026 23:59:59 +01:00).
5. 5Monitor the portal for the formal negotiated procedure launch on or after 25/09/2026 and download the tender dossier immediately when available.
6. 6Review the tender dossier for precise technical specifications (vehicle type, emissions/fuel standard, delivery and warranty), selection and award criteria, and any mandatory certificates.

Summary and explanation

This opportunity is a pre-contract announcement (ExA) from Eurofound indicating its intention to procure a saloon car under a negotiated procedure for a low or middle value contract. The procurement is for replacing the vehicle used by the Executive Director and staff and is classified under CPV 34111200. Interested suppliers must express interest electronically via the EU Funding & Tenders Portal using an EU Login account between the published expression of interest dates. The formal negotiated procedure is expected to start around 25 September 2026 when the contracting authority will publish the tender dossier containing precise technical specifications, award criteria, contract value, and the required submission templates. The mechanism is a supplies contract (procurement), not a grant, and the successful bidder will receive contract payments in return for the delivery of the vehicle and associated services as defined in the contract. Potential bidders should prepare standard procurement documentation and ensure they can meet delivery, warranty and compliance requirements when the tender is launched. ¹

Footnotes

1. 1Full tender notice and future tender dossier are available on the EU Funding & Tenders Portal at Provision of Saloon Car - Facilities/7824 || ec.europa.eu

This is a planned EU procurement notice, not an award-stage call for tenders. It concerns the future supply of a saloon car to replace the current vehicle for the Executive Director and other staff members of Eurofound, the European Foundation for the Improvement of Living and Working Conditions.

The official notice appears on the EU Funding and Tenders Portal and identifies Eurofound as the lead contracting authority.¹

Opportunity Summary

What The Contract Is About

The procurement seeks a supplier of a saloon car for official use. The stated purpose is to replace the current vehicle used by the Executive Director and other staff members, which suggests a straightforward supply contract rather than a multi lot or service heavy arrangement.

The notice explicitly says that it is only a publication announcing the contracting authority's intention to launch a future negotiated low or middle value procedure. In practice, this means the current step is expression of interest, and the competitive procurement process is expected to follow later.

Who Can Apply

The notice does not publish a final eligibility list yet. Based on the subject matter, the opportunity is relevant to economic operators able to supply saloon cars and deliver them under a short contract window, once the negotiated procedure is launched.

The notice does not indicate an SME only restriction and the SME suitability indicator is marked false, so the opportunity should be treated as a general procurement requirement rather than a dedicated small business call.

• Vehicle suppliers, dealerships, and distributors with capacity to provide a saloon car
• Operators able to respond quickly once invited to the negotiated procedure
• Economic operators with access to the EU Funding and Tenders Portal and an EU Login account
• Suppliers able to comply with the future technical and commercial specifications when published

Commercial Conditions And Timetable

The maximum contract duration is 2 months. No estimated contract value is published in the available notice, so bidders should assume that pricing will only become clearer if and when the negotiated procedure documents are issued.

The expression of interest window opens on 03/09/2026 and closes on 25/09/2026 at 01:59 Europe/Dublin time. The portal also indicates 25/09/2026 as the indicative launch date for the negotiated procedure.

Submission Requirements And Practical Points

1. 1Expression of interest must be submitted electronically.
2. 2An EU Login account is required to submit electronically.
3. 3Submissions must be sent exclusively through the address for expression of interest provided in the portal.
4. 4No public Q and A items are currently listed.
5. 5The procurement documents for the future negotiated stage are not yet available in the notice provided.

For applicants, the main immediate action is to register interest before the deadline and monitor the portal for the negotiated procedure invitation. Because this is a planned low or middle value procurement, the key commercial opportunity will likely appear only once Eurofound issues the actual request to participate or invitation to tender.

Footnotes

1. 1Primary notice URL: Opportunity page. Eurofound procurement information: Eurofound procurement.