Comprehensive Event Services for Almedalen Political Week 2026-2029

This is a call for tenders from the European Commission for comprehensive event services for the Almedalen Political Week, scheduled from 2026 to 2029 in Gotland, Sweden. The procurement opportunity, identified by the code EC-COMM/STO/2025/OP/0661, encompasses event organization, technical equipment provision, and staffing services. The estimated total contract value is €340,000, distributed over a maximum duration of 48 months, averaging €85,000 per year.

Eligible applicants include event management companies, specialized service providers, and consultancies operating within the EU/EEA, although no specific preference for small and medium-sized enterprises (SMEs) is indicated. This is a service contract, not a grant, meaning payment will be made for services rendered rather than awarded as a grant.

The tendering process is an open procedure, allowing any qualified entity to submit an electronic tender by the deadline of February 24, 2026, at 23:00 CET. Submissions will be evaluated based on a quality-price ratio, with 60% assigned to quality and 40% to price.

Participating organizations must register for a Personal Identification Code (PIC) to submit their tender, and electronic payment will be supported for contract services. The call includes several required documents such as the invitation letter, tender specifications, and financial offer forms, which are available for download.

The success rates for tender submissions are not specified, but competitive pressure is generally considered moderate to high depending on the number of bids received. There is no co-funding requirement as the entire budget is funded by the European Commission.

Interested parties are encouraged to consult the tender specifications for detailed submission requirements and evaluation criteria. The system supports submissions in all 24 official EU languages and ensures the security of uploaded documents through encryption.

This is a call for tenders for comprehensive event services for Almedalen Political Week 2026-2029. The procedure identifier is EC-COMM/STO/2025/OP/0661. The submission method is electronic and the call is open for submission. The description of the tender is event organization, technical equipment, and staffing for Almedalen political week held in Gotland and organized by the Commission representation in Sweden. The procedure type is an open procedure. The estimated total value is 340000 EUR. The TED publication date is 26/01/2026. The lead contracting authority is the European Commission, DG COMM Communication. The main classification (CPV) is 79952000 Event services. The nature of the contract is services. The maximum contract duration is 48 months. The award method is the best price-quality ratio. This is a framework agreement without reopening of competition. The date and time of the public opening is 25/02/2026 10:00 Europe/Stockholm. The deadline for receipt of tenders is 24/02/2026 23:00 Europe/Stockholm. The contracting authority is not bound to reply to questions submitted after 19/02/2026 05:59 Europe/Stockholm.

The TED reference is 17/2026 55471-2026.

The following documents are available for download:
ENEN-Invitation to tender EC-COMMSTO2025OP0661 Event services - AlmedalenInvitation letterPublished on 26/01/2026Version 1 No translations available
ENtender-specifications-open-2025-enTender specificationsPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsFinancial offer formPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsDeclaration on honour (tender)Published on 26/01/2026Version 1 No translations available
ENfwc-service-2024-FR-Recast-enDraft contractPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsDraft contract annexPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsDraft contract annexPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsOther invitation to tender documentPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsOther invitation to tender documentPublished on 26/01/2026Version 1 No translations available
ENProcurement DocumentsOther invitation to tender documentPublished on 26/01/2026Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Some frequently asked questions (FAQ) are answered:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 16:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this is a European Commission call for tenders seeking a contractor to provide comprehensive event services for the Almedalen political week in Gotland, Sweden, for the years 2026-2029. The services include event organization, providing technical equipment, and staffing. The estimated value of the contract is 340,000 EUR, and the contract duration is up to 48 months. The tendering process is an open procedure, meaning any eligible organization can submit a tender. The award will be based on the best price-quality ratio. All submissions must be electronic, and the deadline for submission is February 24, 2026. Interested parties should download the tender specifications and other relevant documents provided and submit their tenders through the electronic submission system, ensuring they meet all technical requirements for file types and sizes. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that provide event services, technical equipment, and staffing. This could include SMEs, large enterprises, or other entities with relevant experience.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Commission) is seeking services from external providers.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is organized by the Commission representation in Sweden and involves the Almedalen political week in Gotland, it is likely open to entities within the EU, and possibly the EEA. Further details would be needed from the tender specifications.

Target Sector: Event services. The call specifically targets event organization, technical equipment, and staffing for the Almedalen political week.

Mentioned Countries: Sweden (Gotland).

Project Stage: Commercialization. The project involves providing event services for a recurring political week, indicating a need for established service providers.

Funding Amount: The estimated total value is 340,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Money. The selected tenderer will receive a service contract in exchange for providing event services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (EC-COMM/STO/2025/OP/0661) issued by the European Commission, DG COMM - Communication, for comprehensive event services for the Almedalen political week held in Gotland, Sweden, from 2026 to 2029. The tender is open for submission electronically, with a deadline of February 24, 2026, at 23:00 Europe/Stockholm. The estimated total value of the contract is 340,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and it is a framework agreement without reopening of competition. The tender involves event organization, technical equipment, and staffing. Interested parties must submit their tenders electronically and should consult the provided documents, including the invitation letter, tender specifications, financial offer form, declaration on honor, draft contract, and annexes. The contracting authority will not reply to questions submitted after February 19, 2026, at 05:59 Europe/Stockholm. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (less than 50 MB, up to 200 files). A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.