Call for Expressions of Interest (CEI) to establish an EUAA list of Remunerated External Experts for deployment in EUAA Asylum Support Teams

The European Union Agency for Asylum (EUAA) has issued a Call for Expressions of Interest (CEI) to create a list of remunerated external experts. This call is exclusive to natural persons, aimed at forming Asylum Support Teams or providing operational, technical, and administrative assistance to EU Member States in the area of asylum.

Eligible applicants are required to submit their expressions of interest non-electronically to a specified address indicated in the procurement documents. The CEI is classified under business and management consultancy services with a maximum contract duration of 36 months. The estimated funding amount is not explicitly stated, but remuneration will be provided on a daily fee basis as detailed in procurement documents. The selection process involves preselection based on suitability, economic and financial standing, and technical ability, which are further elaborated in the documentation.

The submission procedure follows a framework agreement method, where successful candidates will be contracted to provide services as needed. There are no co-funding requirements associated with this opportunity. The opportunity is linked to the operational support phase, targeting individuals with relevant expertise in asylum processes within EU member states.

Supporting documentation includes several annexes outlining expert profiles, daily fees, model contracts, and equivalence certificates, with various publication dates throughout 2024. A comprehensive FAQ section provides further technical guidance for applicants, addressing common issues related to the eSubmission process and requirements.

Overall, this CEI seeks to establish a pool of qualified experts capable of assisting Member States in fulfilling their obligations related to asylum support, demonstrating the EUAA's commitment to enhancing its operational capacity in this area.

This is a Call for Expressions of Interest (CEI) to establish a list of remunerated external experts for deployment in EUAA Asylum Support Teams. The procedure identifier is EUAA/MLA/2024/CEI/0010. The TED reference is 125/2024 383711-2024. The procedure type is a Call for Expression of Interest (CEI) for the preselection of candidates. The lead contracting authority is the European Union Agency for Asylum. The main classification (CPV) is 79410000 Business and management consultancy services. The nature of the contract is for services. The maximum contract duration is 36 months. The award method is a framework agreement.

The TED publication date was 28/06/2024.

This CEI is based on Article 237 of the EU Financial Regulation and Article 93 of the EUAA Financial Regulation and is directed only to natural persons. The Agency intends to engage external experts to form part of Asylum Support Teams and may also engage external experts not forming part of Asylum Support Teams to provide operational, technical, or administrative assistance to Member States.

The submission method is non-electronic. Submissions must be sent exclusively to the address for submission, which can be found in the procurement documents.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Further details on these criteria can be found in the procurement documents.

The available documents are:

Annex I Expert profiles, published on 28/06/2024, Version 1, no translations available.
Data protection Notice, published on 28/06/2024, Version 1, no translations available.
Annex 3 Model Contract, published on 15/05/2025, Version 3, no translations available.
Annex 2 Daily fees, published on 28/06/2024, Version 1, no translations available.
Annex 4 Equivalence certificates, published on 28/06/2024, Version 1, no translations available.
Contract notice of the CEI, published on 28/06/2024, Version 1, no translations available.
CEI FAQ, published on 05/02/2025, Version 1, no translations available.

Some frequently asked questions (FAQ) and their answers are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to Published on 17/10/2024 20:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa Published on 17/10/2024 20:36

How should I name attachments in eSubmision?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The Published on 03/10/2024 16:39

Can I submit a video in eSbmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req Published on 03/10/2024 16:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking Published on 03/10/2024 16:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger Published on 23/04/2024 16:07

What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M Published on 21/02/2024 23:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing Published on 03/08/2021 22:05

In summary, the European Union Agency for Asylum (EUAA) is seeking expressions of interest from individual experts to potentially join Asylum Support Teams or provide other operational, technical, or administrative assistance to Member States. This is a pre-selection process to establish a list of qualified experts who can be called upon as needed. The contract, if awarded, will be a framework agreement with a maximum duration of 36 months. Interested individuals must submit their applications non-electronically, following the instructions in the procurement documents. The selection will be based on the suitability, economic standing, and technical abilities of the applicants.

Eligible Applicant Types: Natural persons are the only eligible applicant type for this opportunity.

Funding Type: The primary financial mechanism is a service contract, where selected experts will be remunerated for their services. The call aims to establish a list of remunerated external experts.

Consortium Requirement: A single applicant is required, as the call is directed only to natural persons.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EUAA (European Union Agency for Asylum) call, it is likely open to individuals from EU member states and possibly other countries associated with EU programs. Further details should be consulted in the procurement documents.

Target Sector: The target sector is related to asylum support, business and management consultancy services. Experts will be engaged to form part of Asylum Support Teams or provide operational, technical, and/or administrative assistance to Member States in the field of asylum.

Mentioned Countries: No specific countries are mentioned, but the opportunity is related to EU member states due to the involvement of the European Union Agency for Asylum (EUAA) and its support to Member States.

Project Stage: This opportunity targets individuals with expertise who can provide operational, technical, and/or administrative assistance. The project stage is therefore focused on the implementation and operational support phase.

Funding Amount: The estimated total value is not specified in the provided text. However, Annex 2, titled "Daily fees," suggests that experts will be paid on a daily fee basis. The specific amounts would be detailed in the procurement documents.

Application Type: The application type is a Call for Expressions of Interest (CEI).

Nature of Support: Beneficiaries will receive money in the form of daily fees for their services.

Application Stages: The application stages involve preselection of candidates, as indicated by the procedure type being a "Call for Expression of Interest (CEI) Preselection of Candidates." The exact number of stages is not specified but would involve an initial expression of interest followed by a selection process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned, and it is unlikely to be required since the selected experts are to be remunerated for their services.

Summary:

This opportunity is a Call for Expressions of Interest (CEI) issued by the European Union Agency for Asylum (EUAA) to establish a list of remunerated external experts. These experts will be deployed in EUAA Asylum Support Teams or provide operational, technical, and administrative assistance to EU Member States in the field of asylum. The call is open to natural persons only, and the selected experts will be engaged under service contracts with a maximum duration of 36 months. The submission method is non-electronic, and applicants must send their expressions of interest to the address specified in the procurement documents. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, all of which are detailed in the procurement documents. Successful candidates will be included in a framework agreement and paid daily fees for their services. The EUAA uses the eSubmission system, and the provided text includes a comprehensive FAQ section addressing technical aspects of the eSubmission process, such as browser compatibility, file size limits, attachment naming conventions, and PIC registration. The TED reference for this opportunity is 125/2024 383711-2024, and the procedure identifier is EUAA/MLA/2024/CEI/0010.