Technical Assistance for Climate Change Adaptation Planning and Improved Response

The European Commission is inviting tenders for a project titled "Technical Assistance for Climate Change Adaptation Planning and Improved Response" under the identifier EC-ENEST/SJJ/2025/EA-RP/0135. This restricted procedure has an estimated total value of €3,000,000 and a maximum contract duration of 30 months. The main focus is on implementing climate adaptation measures specifically addressing river and torrential floods within Bosnia and Herzegovina.

The call for tenders emphasizes a series of technical assistance activities. For river floods, tasks include renewing the Hydrological Information System for major sub-basins, analyzing the impacts of existing reservoirs on water management, developing agricultural flood protection guidelines, and preparing a manual on flood risk management. For torrential floods, activities feature creating a cadastre of torrential basins and preparing a study on increasing basin water retention capacity with applicable interventions.

Eligible applicants are organizations with expertise in environmental services, climate change adaptation, and hydrology. The tender is not designed for small and medium-sized enterprises as indicated by a specific mention that it is not suitable for SMEs. The requirement for Personal Identification Code suggests that entities must register before submitting proposals. Submissions are exclusively electronic, and the deadline to submit requests to participate is January 12, 2026, at 23:30 Europe/Sarajevo.

The tender will assess submissions primarily based on quality, which holds an 80% weight, while price accounts for 20%. There are no co-funding requirements specified, indicating the entire project is funded by the EU’s Instrument for Pre-accession Assistance.

The procurement is structured in two stages, starting with a request to participate, followed by an invitation to submit full proposals for those pre-selected. Interested organizations should prepare comprehensive participation requests to meet the high technical and quality standards expected for this significant contract.

The European Commission, Directorate-General for Research and Innovation, is offering a call for tenders for "Technical Assistance for Climate Change Adaptation Planning and Improved Response" with procedure identifier EC-ENEST/SJJ/2025/EA-RP/0135. This is a restricted procedure with an estimated total value of 3,000,000 EUR. The TED reference is 221/2025 759687-2025. The TED publication date is 17/11/2025. The deadline for receipt of requests to participate is 12/01/2026 23:30 Europe/Sarajevo.

The project focuses on climate adaptation measures addressing both river and torrential floods separately, taking into account their distinct characteristics and specificities.

For River Floods, the activities include:
1. Renewal of the Hydrological Information System (HIS) for the main sub-basins in Bosnia and Herzegovina, including flood events from 2010 to the present.
2. Analysis of the impact of existing reservoirs on the water regime, with proposals for improving the management of high-water waves and enhancing water retention during dry periods.
3. Development of guidelines for flood protection of agricultural land.
4. Preparation of the manual “Living with Floods”, providing an overview of necessary measures and best practices for flood risk management.

For Torrential Floods, the activities include:
1. Development of a cadastre of torrential basins, including a sensitivity model based on existing erosion maps.
2. Preparation of a study on increasing basin water retention capacity through measures aimed at reducing runoff and sediment transport, accompanied by a catalogue of applicable interventions.

The nature of the contract is for services, with a maximum contract duration of 30 months. The award method is best price-quality ratio. There is no framework agreement. The place of delivery or performance is Bosnia and Herzegovina (20000836). The programme is the Instrument for Pre-accession Assistance (42921320).

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

One document is available for download: ENa5f additional information contract notice en final 0135Invitation to submit a request to participate, published on 17/11/2025, Version 1, with no translations available.

The eSubmission system supports the latest versions of Google Chrome or Mozilla Firefox. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission you want to make and are specified within the system requirements linked to the procedure in question. The maximum number of documents the system will allow you to upload per tender is 200 files. eSubmission accepts files that are less than 50 MB in size.

A Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

This call for tenders is about securing technical assistance to improve climate change adaptation planning and response in Bosnia and Herzegovina, specifically focusing on flood management. The project aims to enhance the country's resilience to both river and torrential floods by upgrading hydrological information systems, analyzing reservoir impacts, developing flood protection guidelines, creating a cadastre of torrential basins, and studying ways to increase water retention capacity. The European Commission is looking for qualified organizations to provide these services, with a budget of 3 million EUR and a 30-month timeframe. Interested parties need to submit their requests to participate electronically by January 12, 2026. The tender will be awarded based on the best price-quality ratio.

Eligible Applicant Types: The provided text does not explicitly define eligible applicant types. However, based on the nature of the call for tenders, it can be inferred that eligible applicants could include organizations with expertise in environmental services, climate change adaptation, hydrology, and related fields. This might include consulting firms, research institutes, universities, and other entities with relevant technical capabilities. The requirement for a PIC (Personal Identification Code) suggests that any organization intending to submit a tender or a request to participate must register and obtain one. This implies that a wide range of legal entities, including SMEs and large enterprises, could be eligible, provided they meet the technical and financial requirements of the tender.

Funding Type: The primary financial mechanism is procurement, specifically a service contract. The call is for "Technical Assistance for Climate Change Adaptation Planning and Improved Response," indicating that the selected applicant will provide services in exchange for payment. The award method is "best price-quality ratio," further confirming that this is a procurement of services.

Consortium Requirement: The text mentions that a PIC is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The place of delivery or performance is explicitly stated as "Bosnia and Herzegovina." The call is issued under the "Instrument for Pre-accession Assistance," suggesting that the opportunity is targeted towards entities operating in or capable of delivering services in Bosnia and Herzegovina. While the lead contracting authority is the European Commission, ENEST - Enlargement and Eastern Neighbourhood, the project's activities are focused on Bosnia and Herzegovina. Therefore, applicants must be eligible to work in or provide services to Bosnia and Herzegovina.

Target Sector: The program targets the environmental sector, specifically focusing on climate change adaptation, flood risk management, and hydrological information systems. The main classification (CPV) code is 90700000, which corresponds to "Environmental services." The project activities include renewal of hydrological information systems, analysis of reservoir impacts, development of flood protection guidelines for agricultural land, preparation of a manual on living with floods, development of a cadastre of torrential basins, and preparation of a study on increasing basin water retention capacity.

Mentioned Countries: Bosnia and Herzegovina is explicitly mentioned as the place of delivery or performance.

Project Stage: The project stage appears to be focused on development and implementation. The call specifies the implementation of activities focused on climate adaptation measures. The activities listed, such as the renewal of hydrological information systems and the development of guidelines and manuals, suggest that the project is beyond the initial research phase and is geared towards practical application and implementation of climate adaptation strategies.

Funding Amount: The estimated total value of the contract is 3,000,000 EUR.

Application Type: The application type is a call for tenders, with a "Restricted procedure." This means that there is likely a pre-selection phase where applicants must first submit a request to participate, and only those who meet certain criteria will be invited to submit a full tender. The submission method is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing technical assistance services related to climate change adaptation and flood risk management. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: Based on the "Restricted procedure" type, there are likely at least two stages: 1) Submission of a request to participate by the deadline of 12/01/2026, and 2) If pre-selected, submission of a full tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The provided text does not explicitly state whether co-funding is required.

Summary:

This is a call for tenders issued by the European Commission, ENEST - Enlargement and Eastern Neighbourhood, for "Technical Assistance for Climate Change Adaptation Planning and Improved Response" in Bosnia and Herzegovina. The project aims to implement climate adaptation measures addressing river and torrential floods. The tender is structured as a restricted procedure, meaning applicants must first submit a request to participate, and only pre-selected candidates will be invited to submit a full tender. The estimated total value of the contract is 3,000,000 EUR, and the maximum contract duration is 30 months. The project involves activities such as renewing hydrological information systems, analyzing the impact of reservoirs, developing flood protection guidelines for agricultural land, preparing a manual on living with floods, developing a cadastre of torrential basins, and preparing a study on increasing basin water retention capacity. The deadline for receipt of requests to participate is 12/01/2026. Eligible applicants can be individual organizations or consortia with expertise in environmental services, climate change adaptation, hydrology, and related fields, and they must be eligible to work in or provide services to Bosnia and Herzegovina. A Personal Identification Code (PIC) is mandatory for participation. The selected applicant will provide technical assistance services and receive financial compensation in return. The submission method is electronic.