Supply of Detailed Transport Network Data

The European Commission, specifically DG ESTAT Eurostat, has issued a call for tenders identified as EC-ESTAT/2025/OP/0044, focused on the acquisition and yearly update of geographic databases detailing the European transport network. This procurement opportunity has an estimated total contract value of 1,400,000 EUR and can span a maximum duration of 48 months, potentially renewable.

The submission deadline for proposals is September 19, 2025, at 16:00 (Europe/Luxembourg), with the public opening of tenders scheduled for September 23, 2025, at 10:00. This procurement operates under an open procedure, allowing any capable legal entity to participate as a single applicant or part of a consortium. The evaluation criteria will prioritize the best price-quality ratio.

To participate, interested applicants must register for a Participant Identification Code (PIC) and submit their tenders electronically via the EU's Funding and Tenders Portal. The electronic submission system supports multiple file types, imposes a maximum attachment size of 50 MB, and limits the number of files to 200 per submission. All documents submitted will be encrypted to ensure confidentiality and data integrity.

The call specifically targets the transport and statistical services sectors, implying that entities engaged in geographic database management, data acquisition, and maintenance are well-suited to apply. The project is operational in nature, indicating that it is not for research or initial development but for the ongoing provision and update of established services in the context of the European transport network.

The contracting authority will not respond to inquiries made after September 11, 2025, at 06:00 (Europe/Luxembourg). The requirements and procedures are laid out in various downloadable documents, including the invitation to tender, specifications, financial tender form, and draft contract, all published on August 12, 2025.

This tender represents a considerable commercial opportunity for established companies equipped to handle large datasets and sophisticated geographic information systems, aimed at supporting Eurostat's analytical tasks related to European transportation infrastructure.

The European Commission, DG ESTAT Eurostat, has published a call for tenders, EC-ESTAT/2025/OP/0044, for the supply of detailed transport network data. The TED reference for this opportunity is 153/2025 528078-2025. This is an open procedure, and submissions must be electronic. The subject of the call is the acquisition and annual update of geographic databases containing a detailed European transport network. The estimated total value of the tender is 1,400,000 EUR. The contract is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio. No framework agreement is associated with this tender.

Key milestones include a TED publication date of 12/08/2025, a public opening date and time of 23/09/2025 at 10:00 Europe/Luxembourg, and a deadline for receipt of tenders on 19/09/2025 at 16:00 Europe/Luxembourg. The contracting authority is not bound to reply to questions submitted after 11/09/2025 at 06:00 Europe/Luxembourg.

The following documents are available for download:

EN3-Invitation to tender OPInvitation letter, published on 12/08/2025, Version 1, no translations available.
EN4-Tender Specifications OP Detailed transport 2025-07-17, Tender specifications, published on 12/08/2025, Version 1, no translations available.
ENTender specifications (Word), Tender specifications, published on 12/08/2025, Version 1, no translations available.
EN7-Annex 9 Transport-network-data evaluation-grid-20250422 v2, Tender specifications, published on 12/08/2025, Version 1, no translations available.
EN6-Annex 6 Financial Tender 2025-05-22, Financial offer form, published on 12/08/2025, Version 1, no translations available.
EN5-Contract service contract-2025-07-17, Draft contract, published on 12/08/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ) related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? Attachments should be less than 50 MB in size.
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Commission, specifically Eurostat, seeking a contractor to provide and annually update detailed geographic databases of the European transport network. The tender is valued at 1.4 million EUR and will run for a maximum of 48 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by September 19, 2025. The tender documents, including the invitation letter, specifications, financial offer form, and draft contract, are available for download. A PIC (Personal Identification Code) is mandatory for participation. The eSubmission system supports various browsers and file types, with a maximum attachment size of 50 MB and a limit of 200 files per submission. The system encrypts all uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given that it is an open procedure call for tenders, it is likely open to any legal entity (startup, SME, large enterprise, university, research institute, nonprofit, government, etc.) capable of delivering the required services.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Commission, DG ESTAT - Eurostat) is purchasing services.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The description mentions the acquisition and annual update of geographic databases containing a detailed European transport network. This suggests that the geographic scope is primarily focused on Europe. The specific eligibility criteria for applicants from different countries are not detailed in the provided text, but it is likely open to entities within the EU and possibly EEA countries.

Target Sector: Transport, Statistical services, and Geographic databases. The call specifically targets the acquisition and annual update of geographic databases related to the European transport network. The CPV code 79330000 further confirms the focus on statistical services.

Mentioned Countries: No specific countries are mentioned, but the focus is on the European transport network, implying that the opportunity is relevant to countries within Europe.

Project Stage: The project stage is focused on the acquisition and annual update of existing geographic databases. This suggests a need for entities with capabilities in data acquisition, processing, and maintenance of transport network data. The project is not in the early research or idea stage but rather in the implementation and maintenance phase.

Funding Amount: The estimated total value of the tender is 1,400,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure, meaning it is an open call for tenders.

Nature of Support: Money. The selected tenderer will receive monetary compensation for providing the services of acquiring and annually updating geographic databases.

Application Stages: The number of application stages is not explicitly mentioned, but it is likely a multi-stage process involving submission of a tender, evaluation of the tender based on the best price-quality ratio, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required.

Summary:

This is a call for tenders (EC-ESTAT/2025/OP/0044) issued by the European Commission, DG ESTAT - Eurostat, for the acquisition and annual update of geographic databases containing a detailed European transport network. The estimated total value of the tender is 1,400,000 EUR, and the maximum contract duration is 48 months. The procedure is an open call, meaning any capable legal entity can apply, either as a single applicant or as part of a consortium. The submission method is electronic, with a deadline for receipt of tenders on 19/09/2025 at 16:00 Europe/Luxembourg. The award method is based on the best price-quality ratio. The TED publication date was 12/08/2025, and the date and time of the public opening is scheduled for 23/09/2025 at 10:00 Europe/Luxembourg. The contracting authority is not bound to reply to questions submitted after 11/09/2025 at 06:00 Europe/Luxembourg. Tenderers must register for a Participant Identification Code (PIC) to participate. The eSubmission system supports various file types and has specific system requirements, including a maximum file size of 50 MB per attachment and a limit of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The call is relevant to the transport and statistical services sectors, focusing on the maintenance and updating of European transport network data.