Supply of cytofluorimeter instrument

This document outlines a procurement opportunity for the supply of a cytofluorimeter issued by the European Commission's Joint Research Centre. The tender, identified as EC-JRCIPR2025OP2836, was published on September 29, 2025, and is intended for advanced nanoscale research applications. This call for tenders is focused on specialized suppliers capable of providing this scientific instrument, emphasizing that it is not suitable for small and medium-sized enterprises.

The estimated contract value is €155,000, and the maximum duration of the contract is set at 54 months. The tender package includes not only the cytofluorimeter itself but also installation, comprehensive training, warranty, and maintenance support. This procurement follows an open procedure, allowing any qualified supplier to submit a proposal electronically via the EU's eSubmission portal.

The deadline for submitting tenders is November 10, 2025, at 17:00 Rome time, with the public opening of tenders scheduled for November 11, 2025, at 11:00 Rome time. A Personal Identification Code (PIC) is required for participation, which must be valid for submissions whether as a sole candidate or as part of a consortium.

The geographic eligibility extends primarily to EU and EEA entities and possibly other jurisdictions under relevant trade agreements. The procurement is geared towards the scientific instrumentation industry, specifically targeting advanced research sectors including biotech and medtech.

Submissions must comply with electronic documentation requirements, which include adhering to file size limits and specified naming conventions. The tender documents include multiple annexes detailing contractual clauses related to site access at the JRC Ispra facility in Italy.

This tender represents a significant opportunity for established manufacturers or suppliers with expertise in providing advanced scientific equipment, specifically in the field of cytofluorimetry, as it aims to facilitate crucial research activities within the European Commission's framework.

This is an invitation to tender with the identifier EC-JRCIPR2025OP2836 for the supply of a Cytofluorimeter. The invitation letter was published on 29/09/2025, and it is version 1. There are no translations available.

The TED reference for this tender is 186/2025 635246-2025.

The procedure identifier is EC-JRC/IPR/2025/OP/2836. The submission method is electronic, and the call is open for submission.

The description of the tender is the supply of a cytofluorimeter designed to facilitate advanced research in the nanoscale domain. The procurement package includes installation, comprehensive training, guarantee, and a full-service maintenance support.

The procedure type is an open procedure. The estimated total value is 155000 EUR. The TED publication date is 29/09/2025. The lead contracting authority is the European Commission, DG JRC Joint Research Centre.

The main classification (CPV) code is 38000000 Laboratory, optical and precision equipments (excl. glasses). The nature of the contract is supplies. The maximum contract duration is 54 months. The award method is the lowest price. There is no framework agreement.

Key milestones include:
TED publication date: 29/09/2025
Date and time of public opening: 11/11/2025 11:00 Europe/Rome
Deadline for receipt of tenders: 10/11/2025 17:00 Europe/Rome
The contracting authority is not bound to reply to questions submitted after: 31/10/2025 07:00 Europe/Rome

There are 15 documents available for download:
EN1 Invitation to tender EC-JRCIPR2025OP2836 Supply of CytofluorimeterInvitation letterPublished on 29/09/2025Version 1 No translations available
EN2b Technical specifications - Part 2 CytofluorometerTender specificationsPublished on 29/09/2025Version 1 No translations available
EN2a Tender specifications part 1 - admin 2836Tender specifications - adm. partPublished on 29/09/2025Version 1 No translations available
EN3 Draft contract OP 2836Draft contractPublished on 29/09/2025Version 1 No translations available
EN3a Draft Contract - Part IIIDraft contract annexPublished on 29/09/2025Version 1 No translations available
ENdeclaration-of-honour-tenders Supply of a Cytofluorimeter EC-JRCIPR2025OP2836Declaration on honour (tender)Published on 29/09/2025Version 1 No translations available
EN4b Annex III - Acceptance Form Certificate of Conformity TemplateDraft contract annexPublished on 29/09/2025Version 1 No translations available
EN4c Annex IV Procedure to introduce goods OP 2836Draft contract annexPublished on 29/09/2025Version 1 No translations available
EN4d Annex V Rules relating to access to JRC Ispra site OP 2836Draft contract annexPublished on 29/09/2025Version 1 No translations available
EN4e Annex VI Safety contractual clauses JRC Ispra OP 2836Draft contract annexPublished on 29/09/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given via electronic submission.

There are some frequently asked questions (FAQ) related to the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox.
Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? In ‘My Submission(s)’.
Which size should attachments have? Less than 50 MB.
How should I name attachments in eSubmision? Follow the System Requirements.
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, the Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support? All 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached.

In summary, this tender is for the supply of a cytofluorimeter to the European Commission's Joint Research Centre (JRC) in Ispra, Italy. The cytofluorimeter should be designed for advanced research in the nanoscale domain. The tender includes the supply, installation, training, guarantee, and maintenance of the equipment. The estimated value of the contract is 155,000 EUR, and the contract duration is 54 months. The deadline for submitting tenders is November 10, 2025. The award will be based on the lowest price. All submissions must be made electronically through the eSubmission portal, and tenderers must have a valid PIC (Participant Identification Code). The eSubmission system supports multiple languages and encrypts all uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is expected that eligible applicants are companies or organizations that can supply laboratory, optical, and precision equipment, specifically a cytofluorimeter. This could include manufacturers, distributors, and suppliers of scientific instruments.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected tenderer will be contracted to supply a cytofluorimeter.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, either a single applicant or a consortium is acceptable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is a European Commission tender, it is likely open to entities within the EU and potentially the EEA, and other countries depending on the specific terms outlined in the tender documents.

Target Sector: The target sector is laboratory equipment, specifically cytofluorimetry, and advanced research in the nanoscale domain. The relevant industry sectors include biotech/medtech, pharma/healthcare, and scientific instrumentation.

Mentioned Countries: The text mentions Rome, Italy, in relation to the time zone for the public opening and deadline for receipt of tenders. It also mentions JRC Ispra, which is located in Italy.

Project Stage: The project stage is procurement. The Joint Research Centre (JRC) requires a cytofluorimeter to facilitate advanced research.

Funding Amount: The estimated total value of the contract is 155,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for supplying the cytofluorimeter, including installation, training, guarantee, and maintenance support.

Application Stages: The number of application stages is not explicitly defined, but it involves at least one stage of submitting a tender, which will then be evaluated based on the award method (lowest price).

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Commission, DG JRC Joint Research Centre, for the supply of a cytofluorimeter. The cytofluorimeter is intended to support advanced research in the nanoscale domain. The procurement package includes not only the instrument itself but also its installation, comprehensive training for users, a guarantee, and full-service maintenance support. The procedure is an open procedure, meaning any eligible organization can submit a tender. The estimated total value of the contract is 155,000 EUR, and the maximum contract duration is 54 months. The award will be based on the lowest price. The TED publication date was September 29, 2025, and the deadline for receipt of tenders is November 10, 2025, at 17:00 Europe/Rome time. The public opening will occur on November 11, 2025, at 11:00 Europe/Rome time. Tenderers must submit their proposals electronically through the eSubmission portal, ensuring that all attachments comply with the system's technical requirements, including file size limits (under 50 MB) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The JRC Ispra site has specific rules relating to access and safety contractual clauses, which are detailed in the annexes to the draft contract. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information submitted.