Supply of a flexible powder diffractometer for the JRC Karlsruhe

The European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany, is issuing a tender for the supply of a flexible powder diffractometer to replace aging equipment over 20 years old. The estimated contract value is €450,000 and the completion timeline is eight months. This tender employs an open procurement process, allowing participation from eligible suppliers across the EU and EEA without geographical restrictions.

Candidates, whether large companies or small and medium-sized enterprises (SMEs), are invited to submit bids electronically via the Funding and Tenders Portal. The equipment must feature a high-temperature furnace and a sample exchanger, capable of installation in a radiological glove box. The deadline for tender submissions is set for September 1, 2025, with a public opening on the same day.

Documentation required for the application includes an invitation letter, administrative annex, technical specifications, a declaration of honor, and a draft contract. Submissions must adhere to a size limit of 50 MB per file, with a maximum of 200 files allowed. A Personal Identification Code (PIC) is mandatory for participation in the tender.

While the tender does not specify a consortium requirement, it does not exclude joint bids. The evaluation criteria focus on achieving the best price-quality ratio for the proposed solutions. There are no co-funding requirements, as the contract guarantees payment upon the successful delivery of the goods.

Interested parties are encouraged to review the tender documents thoroughly to ensure compliance with all technical and procedural requirements. The tender documents are accessible through the Funding and Tenders Portal for preparation and submission.

The European Commission, DG JRC Joint Research Centre is seeking tenders for the supply of a flexible powder diffractometer for the JRC Karlsruhe. The procedure identifier is EC-JRC/KRU/2025/OP/1736. This is an open procedure, and submissions must be electronic. The JRC Karlsruhe plans to replace equipment that is more than 20 years old with new, versatile equipment. The diffractometer should be equipped with a high temperature furnace and a sample exchanger for room temperature measurements. It is to be installed in a radiological glove box at the JRC Karlsruhe. The estimated total value of the contract is 450,000 EUR. The TED publication date is 16/07/2025. The main classification CPV code is 38000000 Laboratory, optical and precision equipments (excl. glasses). The nature of the contract is supplies, and the maximum contract duration is 8 months. The award method is the best price-quality ratio. There is no framework agreement. The TED publication date is 16/07/2025. The date and time of the public opening is 01/09/2025 at 14:00 Europe/Berlin. The deadline for receipt of tenders is 01/09/2025 at 12:00 Europe/Berlin. The contracting authority is not bound to reply to questions submitted after 22/08/2025 at 05:00 Europe/Berlin.

The following documents are available for download:
EN01-Supply of a powder diffractometer ITTInvitation letterPublished on 16/07/2025Version 1 No translations available
EN02-Supply of a powder diffractometer Adm. AnnexTender specifications - adm. partPublished on 16/07/2025Version 1 No translations available
EN04-Supply of a powder diffractometer TSTechnical specificationsPublished on 16/07/2025Version 1 No translations available
EN03-Supply of a powder diffractometer DoHDeclaration on honour (tender)Published on 16/07/2025Version 1 No translations available
EN06-Supply of a powder diffractometer Draft contractDraft contractPublished on 16/07/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are provided:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Commission, specifically the JRC Karlsruhe, for the supply of a new powder diffractometer. The diffractometer needs to be versatile, equipped with a high-temperature furnace and a sample exchanger for room temperature measurements, and suitable for installation in a radiological glove box. The tender is an open procedure, meaning any eligible supplier can submit a bid electronically. The estimated value is 450,000 EUR, and the contract duration is 8 months. The deadline for submitting tenders is September 1, 2025. Interested parties should download the provided documents, including the invitation letter, administrative annex, technical specifications, declaration of honor, and draft contract, to prepare their submissions. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can supply laboratory equipment, specifically powder diffractometers. This could include manufacturers, distributors, or suppliers of scientific instruments.

Funding Type: Procurement. This is a call for tenders for the supply of equipment, indicating a procurement process.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. Given that it is an EU funding opportunity, it is likely open to entities within the EU and possibly the EEA, and potentially other countries depending on specific agreements. Further details would be needed from the tender documents to confirm.

Target Sector: The target sector is laboratory equipment supply, specifically in the field of scientific instrumentation. This falls under the broader category of research and development infrastructure.

Mentioned Countries: No specific countries are mentioned, but the JRC Karlsruhe is mentioned, implying Germany as the location where the equipment will be installed. The European Union is implicitly mentioned as the funding source.

Project Stage: This opportunity targets the supply of existing, ready-to-use equipment, not a project in a particular stage of development.

Funding Amount: The estimated total value of the procurement is 450,000 EUR.

Application Type: Open call for tenders. The procedure type is explicitly stated as an "Open procedure".

Nature of Support: The beneficiaries will receive money in exchange for supplying the powder diffractometer.

Application Stages: The number of stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, followed by evaluation and selection. The FAQ section and document list suggest a multi-stage process involving administrative checks, technical specifications, and contract drafting.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders by the European Commission, DG JRC Joint Research Centre, specifically the JRC Karlsruhe, for the supply of a flexible powder diffractometer. The JRC Karlsruhe plans to replace equipment that is more than 20 years old with a new, versatile diffractometer. The equipment must include a high-temperature furnace and a sample exchanger for room temperature measurements and must be installed in a radiological glove box at the JRC Karlsruhe. The procedure is an open call for tenders with an estimated total value of 450,000 EUR. The deadline for receipt of tenders is September 1, 2025, at 12:00 Europe/Berlin time. The maximum contract duration is eight months. Submissions must be sent electronically. The tender documents include an invitation letter, administrative annex, technical specifications, a declaration of honor, and a draft contract. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types up to 50 MB each, with a maximum of 200 files per submission, and uses UTF-8 character set encoding. The system supports all 24 official EU languages.