Real Estate Consultancy for Property advice and technical assistance

The European Chemicals Agency (ECHA) is issuing a tender for real estate consultancy services, identified as reference ECHA/2025/OP/0006. This tender aims to secure expertise to guide ECHA in deciding on its premises for 2030 and beyond. The selected contractor will provide substantial advisory support across project management, architecture, engineering, financial analysis, and legal domains to assess available options, conduct a tender procedure, and negotiate related contracts, including lease and purchase agreements. The overall contract value is estimated at €850,000, with a maximum duration of 72 months structured as a framework agreement for initial 24 months, renewable twice. Application for the tender must be submitted electronically by the deadline of October 21, 2025. The opening date for submissions is set for October 22, 2025. The award criteria will balance quality and price, each accounting for 50%. This tender allows participation from large enterprises and specialized consulting firms, as indicated by the lack of suitability for small and medium enterprises (SMEs). While the tender does not explicitly require consortiums, the complexity of the project suggests that either a single organization with comprehensive capabilities or a consortium could effectively meet the evaluation criteria. The tender is categorized under service procurement, specifically related to real estate consultancy. The European Chemicals Agency's call is an open procedure applicable to firms across EU member states and possibly EEA countries. Interested applicants should ensure compliance with submission guidelines, particularly concerning electronic format requirements, file sizes (under 50 MB), naming conventions, and the necessity of obtaining a Personal Identification Code (PIC) for submission validity. The eSubmission system supports all 24 official EU languages and encrypts documents for security purposes. Overall, this opportunity appeals to highly skilled consultancy firms capable of providing timely support for ECHA’s real estate decisions, presenting significant value and duration for the awarded contract.

This is a call for tenders, reference ECHA/2025/OP/0006, published on 09/09/2025 by the European Chemicals Agency (ECHA). The tender is for Real Estate Consultancy for Property advice and technical assistance to decide on the premises of ECHA as from 2030. The procedure type is an open procedure, and submissions must be electronic.

The TED reference is 172/2025 588081-2025.

The estimated total value of the tender is €850,000. The nature of the contract is for services. The maximum contract duration is 72 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include:

TED publication date:09/09/2025

Date and time of public opening:22/10/2025 10:00 Europe/Helsinki

Deadline for receipt of tenders:21/10/2025 16:00 Europe/Helsinki

Deadline for questions:Contracting authority is not bound to reply to questions submitted after 13/10/2025 05:00 Europe/Helsinki

The successful tenderer will provide expertise in various fields, including project management, architecture, engineering, financial analysis, and legal advice, to support ECHA in evaluating available options, launching a tender procedure, and negotiating a contract covering lease and purchase options.

The main classification (CPV) code is 70000000 - Real estate services.

The following documents are available for download:

Invitation to tender Invitation letter, published on 09/09/2025, Version 1, no translations available.

Tender Specifications, published on 09/09/2025, Version 1, no translations available.

Technical Specifications, published on 09/09/2025, Version 1, no translations available.

Financial offer template Financial offer form, published on 09/09/2025, Version 1, no translations available.

Draft FWC Draft contract, published on 09/09/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?

Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support?

Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline?

No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?

Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have?

For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmision?

In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The attachment name must contain at least one character. The attachment name must not exceed 50 characters. The attachment name must only contain alphanumeric characters, numbers, underscores, and periods.

Can I submit a video in eSbmission? Which formats are supported?

You can check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents.

Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission?

The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?

When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For request to participate procedures.

How many attachments can I upload per submission?

The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking on the link.

Why do tenderers need a PIC?

It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already has one, use the existing one.

How do I register my organisation and get a Participant Identification Code (PIC)?

First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger structure, check if any of your departments are already registered.

How many languages does the system support?

The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system?

The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information?

Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support?

The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission?

Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?

No, it is just a display issue. This is not blocking for you:you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?

No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission and sending a new version.

In summary, this tender opportunity is for real estate consultancy services to assist the European Chemicals Agency (ECHA) in determining its future premises from 2030 onwards. The agency seeks expert advice and a pool of experts in the real estate market and commercial office space to evaluate options, launch a tender procedure, and negotiate lease or purchase contracts. The tender is an open procedure, meaning any eligible organization can apply. The estimated value is €850,000, and the contract could last up to 72 months. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by the deadline, following specific guidelines for file sizes, naming conventions, and system requirements. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely that eligible applicants include companies, consulting firms, and organizations with expertise in real estate, project management, architecture, engineering, financial analysis, and legal advice.

Funding Type:The funding type is procurement, specifically a service contract.

Consortium Requirement:The information does not explicitly state whether a single applicant or a consortium is required. However, given the scope of expertise required (project management, architecture, engineering, financial analysis, and legal advice), a consortium might be advantageous, although a single applicant with all the necessary expertise could also be eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated. However, given that it is an EU tender, it is highly likely that applicants from the EU and potentially EEA countries are eligible.

Target Sector:The target sector is real estate, specifically focusing on consultancy services related to property advice and technical assistance. This includes project management, architecture, engineering, financial analysis, and legal advice within the context of commercial office space.

Mentioned Countries:No specific countries are mentioned, but Helsinki (Finland) is mentioned as the location for the date and time of the public opening. The European Chemicals Agency (ECHA) is the lead contracting authority.

Project Stage:The project stage involves evaluating available options, launching a tender procedure, and negotiating a contract covering lease and purchase options for future premises. This suggests a project stage that is in the early planning and evaluation phase.

Funding Amount:The estimated total value of the tender is €850,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for services rendered, specifically consultancy services related to real estate.

Application Stages:The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender. The evaluation process likely involves multiple stages, but the exact number is not specified.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Chemicals Agency (ECHA) for real estate consultancy services. The purpose of the tender is to acquire expert advice and support in deciding on the future premises of ECHA as of 2030. The selected tenderer will provide expertise in project management, architecture, engineering, financial analysis, and legal advice. This expertise will assist ECHA in evaluating available real estate options, launching a tender procedure for premises, and negotiating a contract that includes lease and purchase options. The estimated total value of the tender is €850,000, and the maximum contract duration is 72 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is October 21, 2025. The award method will be based on the best price-quality ratio, and the framework agreement will be without reopening of competition. Tenderers must submit their applications electronically through the eSubmission system, ensuring that all attachments comply with the system's technical requirements, including file size limits (under 50 MB) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.