Purchase of 14” business laptops with a three-year warranty for the European Union Agency for the Cooperation of Energy Regulators

The European Union Agency for the Cooperation of Energy Regulators (ACER) has published an open public procurement tender for the purchase of 14-inch business laptops with a mandatory three-year warranty. The contract is a supplies procurement for market-ready business laptops, planned over a short implementation period and intended to include delivery and warranty/support services. The estimated total contract value is €135,000 and submissions must be made electronically via the EU Funding & Tenders Portal, with EXA registration indicated for 2026-08-13 and a planned procurement milestone on 2026-08-21.

What is being procured

Scope summary

Supply of 14-inch business laptops with a three-year warranty for the European Union Agency for the Cooperation of Energy Regulators (ACER). Procurement is structured as a supplies contract with one lot and a planned implementation period of about 2 months.

Estimated contract value and budget:Estimated overall contract amount €135,000.

Who can apply:Commercial suppliers of IT equipment able to meet EU public procurement requirements and provide the requested three-year warranty; submissions via the Funding & Tenders Portal (eSubmission).

1. 1Call identifier: ACER/2026/MVP/0021-EXA
2. 2Registration deadline: 2026-08-13 (Europe/Ljubljana)
3. 3Planned award/procedure date: 2026-08-21 (Europe/Ljubljana)
4. 4Submission method: eSubmission through the Funding & Tenders Portal

Access the tender details and official documentation on the EU Funding & Tenders Portal Tender details ¹.

Footnotes

1. 1Official tender page: ec.europa.eu

Basic Information

Title:Purchase of 14” business laptops with a three-year warranty for the European Union Agency for the Cooperation of Energy Regulators (ACER). Tender reference / Call Identifier: ACER/2026/MVP/0021-EXA. Publication date on portal: 2026-07-29. Submission method: Electronic submission via the EU Funding & Tenders Portal (ESUBMISSION). Planned / estimated overall contract amount: €135,000. Planned duration (lot): 2 months. Main CPV code: 30213100 (portable computers). Lead contracting authority: European Union Agency for the Cooperation of Energy Regulators (ACER) (acer.europa.eu). Application / registration deadline on portal (EXA registration): 2026-08-13, 23:59:59 Europe/Ljubljana. Planned date (likely tender deadline or planned award activity): 2026-08-21 Europe/Ljubljana. Estimated total procedure value: €135,000 ¹.

Opportunity Type:Tender / public procurement for supplies (procurement type: supplies).

Eligibility and Applicant Requirements

Eligible applicant types:Suppliers of IT equipment and related services capable of supplying business-grade 14-inch laptops with at least a three-year warranty. Typical eligible organisations include SMEs, large enterprises, distributors, resellers, authorised system integrators, and manufacturers. Public bodies, non-profit organisations or research institutes could technically bid only if they operate as suppliers and meet contracting conditions, but the procurement is open to market suppliers. The tender is published by an EU agency and follows EU procurement rules; economic operators established in EU Member States and potentially in other countries eligible under the EU procurement rules may participate. The portal listing does not specify further restrictive eligibility criteria in the scraped summary; bidders must consult the full tender dossier for specific qualification, exclusion and selection criteria, certificates, financial and technical capacity thresholds, and any required documentation.

Consortium requirement:Single economic operator submission is implied; no requirement for a consortium is indicated in the summary. Multiple suppliers can form a consortium or a joint tender if allowed under tender rules, but this is not mandated.

Beneficiary geographic scope:Primary contracting authority is an EU agency (ACER). The procurement is published on the EU Funding & Tenders Portal and is therefore aimed at economic operators established in EU Member States and other countries permitted under EU procurement rules. The summary does not list specific third countries; bidders should verify the tender specifications for exact geographic eligibility.

Target sector:Information technology hardware procurement (ICT, procurement of portable computers / business laptops).

Mentioned countries:European Union (lead authority is an EU agency). No individual member states are explicitly named in the scraped content.

Project stage and expected maturity:Commercial supply and delivery stage. This procurement seeks a mature, market-ready product: 14-inch business laptops with a three-year warranty, ready for immediate purchase, delivery and likely configuration / deployment. This corresponds to commercialization / deployment stage rather than research or R&D.

Funding type and nature of support:This is a public procurement contract (purchase) funded by the contracting authority budget. Funding type: procurement (contract for supplies). Nature of support: monetary payment by the contracting authority in return for delivery of goods and warranty services (money exchanged for supplies / services).

Estimated funding amount / contract value:Estimated overall contract amount: €135,000 (currency: EUR). This is the estimated total procedure value listed on the portal and the planned estimated overall contract amount for the lot(s).

Application type and submission:Open tender published on the EU Funding & Tenders Portal. Submission method: electronic submission (ESUBMISSION) through the Funding & Tenders Portal e-forms / procurement module. Registration on the portal and EXA registration before the stated registration deadline is required. The scraped metadata shows an EXA registration deadline of 2026-08-13 23:59:59 (Europe/Ljubljana). The portal is the only indicated submission channel.

Application stages:From the summary metadata, the tender appears to follow standard single-stage open tendering via electronic submission: publication, registration on portal, submission of tender documents, evaluation and award. The scraped content does not show multi-stage procedures (such as two-step dialogue or negotiated procedure). Therefore the number of stages is likely 1 major submission stage plus evaluation and award steps handled by the contracting authority.

Success rates:The portal metadata does not provide historical success rates. Typical public procurement success rates depend on number of bidders; for EU agency tenders this can range widely. Applicants should assume competitive bidding and prepare fully compliant tenders.

Co-funding requirement:No co-funding by the bidder is required; suppliers receive payment for goods and warranty services. There is no grant co-financing model in this procurement.

Technical and Procurement Details Extracted

Procurement summary:Purchase of 14-inch business laptops with a three-year warranty. Procurement type code: supplies. Main commodity CPV: 30213100 (portable computers). Planned contract duration indicated as 2 months for the lot. SME suitability flag is false (smeSuitableIndicator: false), meaning the procurement is not specifically reserved for SMEs. Contracting system: framework-agreement type indicated as 'none' (no framework) under contractingSystems array; further details are in tender documents. Tender validity period, awarding criteria and specific technical specifications are not included in the scraped summary and must be consulted in the full tender documents available on the portal.

1. 1Procurement reference: ACER/2026/MVP/0021-EXA
2. 2Estimated contract value: €135,000
3. 3Procurement subject: 14-inch business laptops with three-year warranty
4. 4Main CPV code: 30213100 (portable computers)
5. 5Submission channel: Funding & Tenders Portal (ESUBMISSION)
6. 6EXA registration deadline: 2026-08-13 23:59:59 (Europe/Ljubljana)
7. 7Planned date (procurement milestone): 2026-08-21 (Europe/Ljubljana)
8. 8Procurement type: supplies; planned period duration: 2 months

Application / Tender Preparation Guidance (based on metadata and standard EU procurement practice)

Required actions and recommended documents to prepare before submitting via the portal:register and create account on the EU Funding & Tenders Portal; complete EXA registration for this tender before the listed registration deadline; download and review the full tender dossier and procurement documents (technical specifications, administrative and contractual terms, model contracts, selection and exclusion criteria, award criteria, pricing schedule, form of tender, declarations on exclusion, economic and financial capacity and technical capacity evidence). Prepare tender response including technical bid (product datasheets, warranty conditions covering three years, service-level and support documentation, delivery schedule), financial bid (price breakdown in EUR consistent with the pricing schedule), and legal / administrative documents (legal entity form, VAT registration, power of attorney for signatory, ISO or quality certifications if required, references and past performance on similar supplies). Follow the eSubmission instructions in the portal, respect page limits and required formats, and upload all required attachments before the submission deadline. Be ready to accept contractual terms and provide performance guarantee if demanded in tender documents.

Typical evaluation and award factors to expect:Award criteria commonly include price (cheapest offer) or most economically advantageous tender (MEAT) combining price, technical characteristics (performance, weight, battery life, security features), warranty and after-sales service, delivery time, environmental or sustainability criteria (energy efficiency, EPEAT or equivalent), and previous experience/delivery references. The exact weighting will be in the procurement documents.

Templates and Application Forms

The scraped metadata indicates the e-forms extension and access tool name is Funding and Tenders Portal. Specific tender templates (model contract, forms for exclusion and selection, price schedule, technical specifications) are not included in the scraped summary; these are normally provided as downloadable PDF and editable forms within the tender's Documents/Attachments section on the portal. Typical templates to expect: 1) Tender submission form / Form for tenderers, 2) Price schedule (unit prices and totals), 3) Declaration of honour on exclusion and selection criteria, 4) Technical compliance matrix (bidder to map product specs to required specs), 5) Contract draft (general terms and conditions), 6) Performance guarantee template (if applicable), 7) Subcontracting statement (if applicable). Bidders must download and complete those templates exactly as specified in the tender dossier.

Additional Notes and Source

The summary and metadata were extracted from the EU Funding & Tenders Portal tender details page for reference d91f315b-€717B-4bdc-93f2-9fe6749ddf3d-EXA. For full and binding requirements, bidders must consult the complete tender notice and all attached procurement documents on the portal and contact the contracting authority via the portal's communication channels if clarification is needed. The scraped summary does not substitute the official tender dossier and contractual documents available on the portal EU Funding & Tenders Portal tender page ¹.

Summary: What is this opportunity about and how to explain it

This is an open public procurement tender published by the European Union Agency for the Cooperation of Energy Regulators (ACER) to purchase 14-inch business laptops with a mandatory three-year warranty. The contracting authority estimates the total value of the procurement at €135,000 and intends to run the contract over a short planned period. Suppliers must submit tenders electronically through the EU Funding & Tenders Portal, complying with administrative, technical and financial requirements set out in the official tender dossier. The procurement is a straightforward supply contract seeking market-ready business laptops and associated warranty and possibly support/delivery services. Interested suppliers should register on the portal, download and study the full tender documents, complete the required e-forms and templates, and submit a compliant bid by the stated registration/submission deadlines. All definitive terms, technical specifications, award criteria and contractual requirements are included in the official documents on the portal and prevail over this summary.

Footnotes

1. 1Tender metadata and summary sourced from the EU Funding & Tenders Portal entry: Purchase of 14” business laptops with a three-year warranty for the European Union Agency for the Cooperation of Energy Regulators. Reference d91f315b-€717B-4bdc-93f2-9fe6749ddf3d-EXA. URL: ec.europa.eu

This opportunity is a procurement tender for the purchase of 14 inch business laptops with a three year warranty for the European Union Agency for the Cooperation of Energy Regulators, known as ACER. ACER is the EU agency responsible for cooperation between energy regulators.[4]

Buyer:European Union Agency for the Cooperation of Energy Regulators (ACER).[4]

Opportunity type:Tender, not a grant or subsidy call.

Primary source:EU Funding and Tenders Portal

What the contract is about

The notice title and description indicate a straightforward supply contract. The core requirement is the delivery of 14 inch business laptops together with a three year warranty, which suggests the buyer is looking for standardised professional endpoints with after sales coverage.

Who can apply

Based on the tender type, the likely applicants are commercial suppliers, distributors, or integrators that can meet the technical specification and warranty obligations. The available search results do not show any reserved or restricted eligibility category, so the safest interpretation is that this is open to any economic operator capable of complying with the tender documents.[FN:1]

What applicants will want to check

• Exact laptop specification, including processor, memory, storage, operating system, ports, security features, and any brand or model restrictions.
• Warranty conditions, including whether the warranty is manufacturer backed, on site, pick up and return, or international coverage.
• Quantity of units requested and whether accessories or docking stations are included.
• Contract duration, delivery schedule, acceptance process, and any service level commitments.
• Submission deadline, award criteria, and required forms or declarations.

Information not visible in the provided search results

The search results did not expose the full tender notice text from the primary portal page, so the deadline, estimated contract value, number of units, award methodology, and submission procedure could not be verified from the available material.[FN:1]

Practical reading of the opportunity

For market participants, this looks like a standard institutional IT procurement with a warranty driven specification. Vendors that regularly supply business laptops to public bodies are the most plausible bidders, especially those able to document conformity with the required warranty and support model.

Footnotes

1. 1The primary portal notice could not be fully extracted from the provided search results, so some contract details remain unverified.