Provision of shore-based Automatic Identification Systems (AIS) equipment to ENP and Enlargement countries

The European Maritime Safety Agency (EMSA) has issued a call for tenders under reference EMSA/2025/OP/0016 for the supply of shore-based Automatic Identification Systems (AIS) equipment. This procurement aims to enhance maritime safety, security, and pollution prevention in European Neighbourhood Policy (ENP) and Enlargement countries over a planned period of four years, with an estimated total contract value of €300,000. Eligible applicants include companies capable of supplying telecommunications equipment, and while small and medium-sized enterprises (SMEs) are marked as unsuitable, they are not explicitly excluded from applying. The nature of this funding is a procurement contract rather than a grant. There are no consortium requirements stated, indicating that a single supplier can be awarded the contract. The geographic scope allows participation from international suppliers, but the equipment will be used in ENP and Enlargement countries, which encompass various nations seeking closer ties or membership with the EU, including regions such as the Western Balkans and the Eastern Partnership. The project stage focuses on the implementation and deployment of existing technologies rather than research and development. The electronic submission must be completed by August 29, 2025, with a public opening event on September 1, 2025. The winning bid will be evaluated based on 70% quality and 30% price. Applications can be submitted through the EU Funding & Tenders Portal, and a Personal Identification Code (PIC) is required for participation, either as a sole applicant or as part of a consortium. The details include available documents such as an invitation letter, specifications, and a checklist. In summary, this tender presents an opportunity to establish a framework for the supply of critical maritime equipment aimed at supporting the operational needs of ENP and Enlargement nations, thus contributing to improved maritime safety, security, and environmental protection. Submissions must comply with the specified guidelines and be completed electronically by the stated deadline.

The European Maritime Safety Agency (EMSA) has published a call for tenders, EMSA/2025/OP/0016, for the provision of shore-based Automatic Identification Systems (AIS) equipment to ENP and Enlargement countries. The TED reference for this call is 129/2025 447863-2025. This is an open procedure, and submissions must be electronic.

The overall aim of this procedure is to conclude a Framework Contract for Supplies for the provision of shore-based AIS equipment to ENP and Enlargement countries.

EMSA is providing technical assistance to ENP and Enlargement partner countries in maritime safety, maritime security, marine pollution prevention, preparedness, and response. This includes enhancing traffic monitoring capabilities, promoting AIS information sharing, and implementing Vessel Traffic Monitoring and Information Systems (VTMIS). The lack of adequate shore-based AIS infrastructure in some beneficiary countries limits the full utilization of monitoring systems.

The estimated total value of this contract is €300,000. The TED publication date is 09/07/2025. The lead contracting authority is the European Maritime Safety Agency (EMSA). The main classification (CPV) code is 32000000, which covers radio, television, communication, telecommunication, and related equipment. The nature of the contract is for supplies, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It will be a framework agreement without reopening of competition.

Key milestones include:

TED publication date:09/07/2025

Date and time of public opening:01/09/2025 10:00 Europe/Lisbon

Deadline for receipt of tenders:29/08/2025 16:00 Europe/Lisbon

Contracting authority will not reply to questions submitted after:21/08/2025 06:00 Europe/Lisbon

The following documents are available for download:

ENB.01 Invitation to tender Invitation letter Published on 09/07/2025 Version 1 No translations available

ENB.02 Tender Specifications Tender specifications Published on 09/07/2025 Version 1 No translations available

ENI.05 Framework Supply Contract Draft contract Published on 09/07/2025 Version 1 No translations available

ENA.01 Tenderer (Candidate) Checklist Other invitation to tender document Published on 09/07/2025 Version 1 No translations available

Submissions must be sent exclusively via electronic submission.

Regarding questions and answers, tenderers can log in to create questions. Any public Q&A will be available.

Some frequently asked questions (FAQ) and their answers are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 20:40

Which size should attachments have? Attachments should be less than 50 MB in size. Published on 17/10/2024 20:36

How should I name attachments in eSubmission? Follow the System Requirements for attachment names. Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this tender opportunity is about establishing a framework contract for the supply of shore-based Automatic Identification Systems (AIS) equipment to countries participating in the European Neighbourhood Policy (ENP) and Enlargement programs. The European Maritime Safety Agency (EMSA) is seeking suppliers to provide this equipment to enhance maritime safety, security, and environmental protection in these regions. The project aims to improve traffic monitoring capabilities and promote information sharing through the implementation of Vessel Traffic Monitoring and Information Systems (VTMIS). The tender is open to all eligible economic operators who can provide the required equipment and meet the specified technical and financial criteria. The contract will be awarded based on the best price-quality ratio, and the maximum duration of the framework agreement is 48 months. Interested parties must submit their tenders electronically by the specified deadline, following the guidelines and requirements outlined in the tender documents. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that companies, suppliers, and other economic operators capable of providing shore-based Automatic Identification Systems (AIS) equipment are eligible. This could include SMEs, large enterprises, and potentially research institutions with relevant expertise.

Funding Type:The funding type is procurement, specifically a framework contract for supplies.

Consortium Requirement:The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility extends to ENP (European Neighbourhood Policy) and Enlargement countries.

Target Sector:The target sector is maritime, specifically focusing on maritime safety, maritime security, marine pollution prevention, preparedness, and response. It also involves ICT and telecommunications, given the focus on Automatic Identification Systems (AIS) and Vessel Traffic Monitoring and Information Systems (VTMIS).

Mentioned Countries:The opportunity mentions ENP countries and Enlargement countries. No specific countries are named, but the regions of the European Neighbourhood Policy area and EU Enlargement area are relevant.

Project Stage:The project stage is focused on the supply and implementation of existing technology, specifically shore-based AIS equipment. This suggests a stage of deployment and operationalization rather than research or development.

Funding Amount:The estimated total value of the framework contract is €300,000.

Application Type:The application type is an open call for tenders.

Nature of Support:The beneficiaries will receive money in exchange for supplying shore-based AIS equipment.

Application Stages:The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award. The tenderer checklist document (ENA.01) suggests a multi-stage process.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The co-funding requirement is not explicitly mentioned.

Summary:

This opportunity is a call for tenders issued by the European Maritime Safety Agency (EMSA) for the provision of shore-based Automatic Identification Systems (AIS) equipment to European Neighbourhood Policy (ENP) and Enlargement countries. The goal is to enhance the traffic monitoring capabilities of these countries, promote AIS information sharing, and implement Vessel Traffic Monitoring and Information Systems (VTMIS) to improve maritime safety and environmental protection. The procedure type is an open procedure, and the estimated total value of the framework contract is €300,000. The maximum contract duration is 48 months. Submissions must be sent electronically, and the deadline for receipt of tenders is August 29, 2025. The contracting authority will not reply to questions submitted after August 21, 2025. Tenderers must register for a Personal Identification Code (PIC) to participate, either as a single entity or as part of a consortium. The tender documents include an invitation letter, tender specifications, a draft framework supply contract, and a tenderer checklist. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (less than 50 MB per file, up to 200 files per tender). The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The overall aim is to establish a framework contract for the supply of equipment to support maritime safety and security in the beneficiary countries.