Provision of Drinking water for all EUAA premises in Malta

Tender EUAA/MLA/2026/OP/0015 seeks to establish a framework contract for the supply of drinking water to all European Union Agency for Asylum (EUAA) premises in Malta. The estimated overall contract amount is €150,000 with an initial duration of 12 months renewable up to three times (total 48 months). Submission is electronic via the EU Funding & Tenders Portal with a deadline of 10 August 2026 at 16:00:59 (Europe/Malta) and clarifications to be submitted by 31 July 2026. The award criterion is price only (100% weight) and bidders must consult the procurement documents and complete the standard submission forms.

Tender snapshot

Essential facts

Call for tenders to establish a framework contract (FWC) for supply and delivery of drinking water to all European Union Agency for Asylum (EUAA) premises in Malta. The contractor must ensure reliable, efficient and regulatory-compliant service at the service locations.

Who can apply:Specialised and qualified contractors with proven capacity and expertise to deliver drinking water services to EUAA premises (see tender documents for selection criteria) ¹.

1. 1Contracting authority: European Union Agency for Asylum (EUAA).
2. 2Procurement type: Supplies via framework contract; initial duration 12 months, renewable up to 3 times; planned period indicated 48 months.
3. 3Estimated total contract value: €150,000 (estimated overall amount).
4. 4Submission method: eSubmission via the Funding & Tenders Portal.
5. 5Lot structure: single lot (LOT-0001).

Applicants should consult the published procurement documents (invitation, administrative and technical specifications, draft contract, financial offer form and annexes) available on the portal for detailed requirements, award criteria (price-weighted) and submission instructions.

Footnotes

1. 1Procurement documents and standard submission forms are available on the opportunity page; they define required evidence of technical capacity, qualifications and administrative compliance.

This is a call for tender issued by the European Union Agency for Asylum (EUAA) to establish a framework contract for the provision of drinking water to all EUAA premises located in Malta. The procurement seeks one specialised and qualified contractor with proven capacity and expertise to deliver drinking water services to a consistently high professional standard, ensuring reliable, efficient, and legally compliant delivery at the locations indicated in the procurement documents.

Key Administrative Details

Call identifier:EUAA/MLA/2026/OP/0015. Main CPV code: 15981000. Contract nature: supplies. Estimated total procedure value / estimated overall contract amount: €150,000. Framework contract duration: planned period 48 months; the draft explains an initial period of 12 months renewable three times (consult draft contract). Submission method: eSubmission via the EU Funding & Tenders Portal (Funding and Tenders Portal eForms). Tender submission deadline: 10 August 2026 at 16:00:59 Europe/Malta (closing date and deadline identical). Open tender event (if applicable): scheduled occurrence on 11 August 2026 at 10:00:00+02:00. Additional information request period ends on 31 July 2026.

Procurement Documents Available:Invitation to tender; Administrative Specifications (Part 1); Technical Specifications (Part 2); Draft Framework Contract; Standard Submission Forms (SSF8 and SSF7 Financial Offer Form); Annex A EUAA Public Holidays 2026; Annex B Acceptance Form. These documents were published on 30 June 2026 and are available from the tender details page on the Funding & Tenders Portal Tender Details. ¹

What the Contract Covers

The contract is for the supply and delivery of drinking water for all EUAA premises in Malta. The successful contractor will be required to meet the technical and administrative specifications provided in the procurement documents, comply with public procurement and EUAA terms, provide required acceptance reporting, and operate under the draft framework contract conditions. Electronic ordering and electronic payments are foreseen in the post-award process.

Eligibility and Applicant Requirements

Eligible tenderers:entities legally able to conclude public contracts in accordance with the procurement documents and applicable EU and national rules. The tender is not flagged as SME-specific; the procurement documents contain specific tenderer qualification requests and selection criteria that must be consulted. The tendering terms require evidence of technical capacity, relevant experience in similar supplies, and other administrative and financial proofs set out in the Standard Submission Forms and Administrative Specifications.

1. 1Eligible Applicant Types: Suppliers of bottled or dispensed drinking water, commercial water suppliers, logistics and delivery companies, or other organisations able to provide the full scope of drinking water services as defined in the technical specifications. Typical organisation forms include SMEs, large enterprises, and specialised suppliers; public bodies or research institutions are not typical providers for this supplies-type procurement unless legally constituted as commercial suppliers.
2. 2Funding Type: This is a public procurement tender (service/supplies contract) under a framework contract arrangement; the financial mechanism is a contract award (supply contract) rather than a grant, loan, or equity.
3. 3Consortium Requirement: Single economic operator or consortium details must follow the procurement documents. The procurement language indicates tenderer qualification requests and selection criteria; multiple economic operators forming a consortium are possible only if allowed and documented per the Administrative Specifications and Standard Submission Forms.
4. 4Beneficiary Scope (Geographic Eligibility): Tender issued by EUAA for premises in Malta. Participation is typically open to economic operators established in EU Member States and contracting parties allowed under EU public procurement rules; the procurement documents should be consulted for explicit nationality/establishment requirements.
5. 5Target Sector: Supplies — Drinking water provision for office/agency premises; sector classification falls under facilities supplies and logistics (CPV 15981000).
6. 6Mentioned Countries: Malta (explicit). Lead contracting authority is the European Union Agency for Asylum (EUAA) which is EU-level; operation concerns EUAA premises in Malta.
7. 7Project Stage: Operational service delivery / supply and implementation; expected maturity: deployment and recurring supply (operational).
8. 8Funding Amount: Estimated overall contract amount €150,000 (total for the framework contract period as published).
9. 9Application Type: Open tender via eSubmission (Funding & Tenders Portal); call for tenders is publicly published (Contract Notice references available).
10. 10Nature of Support: Monetary contract payments for supply of goods/services under the framework contract; this is a paid commercial supply contract.
11. 11Application Stages: Single-stage submission (submission of full tender documents by deadline). There is an open tender event and an award procedure; no explicit multi-phase innovation competition is indicated.
12. 12Success Rates: Not published; success rate depends on number of valid bidders and evaluation under awarded criteria. Awarding criterion indicated is price (100 weight) with subordinate details referring to procurement documents, suggesting price will be the decisive criterion.
13. 13Co-funding Requirement: No co-funding required; this is a contractual supply procurement where the contractor provides services in return for payment under contract terms.

Evaluation and Awarding

Awarding terms indicate an awarding criterion centred on price with a 100 weight parameter; the procurement documents instruct bidders to consult full procurement documents for the complete evaluation methodology. Tender validity period stated in lot information is 6 months. The contract is a framework agreement with electronic ordering; the framework envisages an initial 12-month duration renewable three times as set in the draft framework contract.

Application Forms and Templates

The procurement package includes Standard Submission Forms (SSF). Key documents listed:SSF7 Financial Offer Form (native XLSX format) and SSF8 Standard Submission Forms (PDF). Bidders must complete the administrative and financial submission templates provided, include requested supporting documentation (evidence of legal status, financial capacity if required, references of similar supplies, technical compliance statements), and return them via the Funding & Tenders Portal eSubmission system. The Administrative Specifications and Technical Specifications set out mandatory content, formatting, and supporting evidence requirements. Bidders should use the provided Financial Offer Form to present price proposals.

Suggested Structure for Submission (based on provided templates):1. Cover letter and identification of tenderer; 2. Completed SSF8 Standard Submission Forms (administrative compliance); 3. Evidence of legal establishment and registration; 4. Technical offer responding point-by-point to the Technical Specifications Part 2 (service delivery approach, delivery schedule, equipment, quality assurance, compliance with EUAA health and safety requirements); 5. References and proof of relevant experience and capacity; 6. Completed SSF7 Financial Offer Form (price breakdown, total price); 7. Signed Draft Framework Contract (where signature or statement requested) and completed Annexes including the Acceptance Form (Annex B) and any declarations; 8. Any requested certificates or insurance documents. Exact required items and format are defined in the Administrative Specifications and Standard Submission Forms.

Contract Execution and Post-Award

The awarded contractor will operate under a framework contract with electronic ordering and electronic payment modalities. The framework contract includes initial 12-month duration renewable up to three times per the draft contract clause. Post-award obligations will include timely delivery to all EUAA premises in Malta, compliance with quality and health standards in the Technical Specifications, completion of acceptance reporting using Annex B Acceptance Form, and cooperation with EUAA administrative processes.

Risks, Clarifications, and Practical Notes

Bidders must carefully review the Administrative and Technical Specifications and the Draft Framework Contract for mandatory clauses (insurance, liability, performance terms), specific delivery locations and volumes (if detailed), contract extension conditions, and the awarding methodology. The awarding criterion points to price as decisive; therefore, ensure financial offer is complete and consistent with technical compliance. Questions must be submitted within the Additional information request period ending 31 July 2026. Submissions after the eSubmission deadline will not be accepted. Tender validity is typically required for a minimum period (6 months indicated).

Contact and Reference

Lead contracting authority:European Union Agency for Asylum (EUAA). Tender details, documents, and eSubmission access are available on the EU Funding & Tenders Portal tender page for this opportunity Tender Details.

This opportunity is a standard public procurement for supplies under a framework contract, intended to secure ongoing delivery of drinking water services to EUAA premises in Malta at an estimated contract value of €150,000 and run under the terms set out in the published procurement documents. Interested suppliers should download and complete the provided Standard Submission Forms (SSF), follow the Administrative and Technical Specifications in detail, and submit via the Funding & Tenders Portal before the stated deadline.

Footnotes

1. 1All referenced procurement documents, including the Invitation to Tender, Administrative and Technical Specifications, Draft Framework Contract, and Standard Submission Forms, are available on the EU Funding & Tenders Portal tender page for this call: ec.europa.eu

Opportunity Details

This tender, identified as EUAA/MLA/2026/OP/0015, seeks to establish a Framework Contract (FWC) with a specialized and qualified contractor to supply drinking water for all European Union Agency for Asylum (EUAA) premises in Malta ¹. The contract aims to ensure reliable, efficient, and compliant service delivery at a consistently high professional standard ².

Contract Type:Framework Contract (FWC) for Supplies ³.

Estimated Value:€150,000 (estimated overall contract amount) ⁴.

Duration:Initial period of 12 months, renewable up to 3 times (total 48 months) ⁵.

Who Should Apply

Eligible applicants are specialized and qualified contractors with proven capacity and expertise to supply drinking water as a supplies contract ⁶. The contractor must be able to deliver water to EUAA premises in Malta to a consistently high professional standard ⁷.

1. 1Specialized drinking water suppliers
2. 2Contractors with proven capacity in Malta
3. 3Entities compliant with EU and Maltese supply regulations

Key Requirements & Conditions

The selected contractor must ensure reliable, efficient, and compliant service delivery at the location of service ⁸. The EUAA will provide water and electrical power for the contractor's use, but the contractor must ensure no unnecessary waste of these resources ⁹.

Deadlines & Submission

The deadline for submission is 10 August 2026 at 16:00:59 (Europe/Malta) ¹⁰. The tender is submitted electronically via the EU Funding and Tenders Portal ¹¹. Additional information requests must be submitted before 31 July 2026 ¹².

Submission Deadline:10 August 2026, 16:00:59 (Europe/Malta) ¹³.

Clarification Deadline:31 July 2026 ¹⁴.

Evaluation Criteria

The award criterion is based solely on price, with a weight of 100% ¹⁵. The procurement documents must be consulted for detailed evaluation procedures ¹⁶.

Relevant Documents

Key documents include the Technical Specifications Part 2, Administrative Specifications Part 1, Draft Framework Contract, Standard Submission Forms (SSF8), Financial Offer Form (SSF7), and Annex B (Acceptance Form) ¹⁷. All documents are available on the EU Funding & Tenders Portal ¹⁸.

Footnotes

1. 1Official tender details: EUAA/MLA/2026/OP/0015
2. 2Tender description: EUAA Tender Description
3. 3Contract type classification: Contract Type 31095499
4. 4Estimated contract amount: €150,000 Cft Estimated Overall Contract Amount
5. 5Contract duration: 48 months (12 months initial + 3 renewals) Contract Extension Renewal
6. 6Eligible applicants: specialized contractors DevelopmentAid Summary
7. 7Service standard requirement: consistently high professional standard Tender Description
8. 8Service delivery expectation: reliable, efficient, compliant Tender Description
9. 9Resource usage requirement: no unnecessary waste Technical Specifications Part 2
10. 10Submission deadline: 10 August 2026, 16:00:59 Deadline Date
11. 11Submission method: electronic via EU Funding & Tenders Portal Cft Submission Method Code
12. 12Additional information request deadline: 31 July 2026 Additional Information Request Period
13. 13Final submission deadline: 10 August 2026 Closing Date
14. 14Clarification deadline: 31 July 2026 Additional Information Request Period
15. 15Award criterion: price only, 100% weight Awarding Criterion
16. 16Evaluation procedure: consult procurement documents Awarding Criterion Description
17. 17Key documents: Technical Specifications, Administrative Specifications, Draft Contract, SSF8, SSF7, Annex B Cft Documents
18. 18Document access: EU Funding & Tenders Portal Primary URL