IT consultancy services in software development to support thematic data products to the EEA

The European Environment Agency (EEA) is calling for tenders for IT consultancy services in software development to enhance thematic data products. This tender is associated with the Directorate-General for Environment of the European Commission, and the estimated total value is 7 million EUR over a contract duration of 48 months. The tender is classified as an open procedure, requiring submissions to be sent electronically.

Eligible applicants are companies specializing in IT consultancy and software development, with a clear indication that SMEs are not prioritized. The tender allows for both single applicants and consortia, and subcontracting is permitted. The geographic scope for applicants is primarily focused on entities based in EU or EEA countries.

The target sectors for this tender include information and communications technology (ICT) and environmental services, specifically aimed at developing software solutions for environmental data management. The submissions will be evaluated based on a best price-quality ratio, considering criteria such as suitability to perform the professional activity, financial and economic standing, and technical and professional abilities.

Important dates include the TED publication on 14 May 2025, a deadline for tender submissions on 16 June 2025, and the public opening of tenders on the same day at 14:00. The contracting authority will not respond to questions submitted after 6 June 2025.

Various documents essential for the tender process are available for download, including specifications, financial offer templates, and other pertinent materials. Participants must register for a Participant Identification Code (PIC) to take part in the tender process. The eSubmission system facilitates the uploading of documents, supporting a maximum of 200 files, each not exceeding 50 MB. Further, it supports all official EU languages and employs encryption for document security.

The call emphasizes competitive selection and clarity in submissions, revealing that no co-funding is required and that multiple stages of evaluation may occur, involving the initial tender submission and subsequent evaluations.

The European Environment Agency (EEA) is launching a call for tenders EEA/2025/OP/0014 for IT consultancy services in software development to support thematic data products. The Directorate-General for Environment of the European Commission is a Participating Contracting Authority.

The procedure is an open procedure, and submissions must be sent exclusively via electronic submission.

The estimated total value of the tender is 7,000,000 EUR. The TED publication date is 14/05/2025. The maximum contract duration is 48 months. The award method is best price-quality ratio, and it will be a framework agreement without reopening of competition.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Consult the procurement documents for details.

Milestones:
TED publication date: 14/05/2025
Date and time of public opening: 16/06/2025 14:00 Europe/Copenhagen
Deadline for receipt of tenders: 16/06/2025 12:00 Europe/Copenhagen
Contracting authority is not bound to reply to questions submitted after: 06/06/2025 05:00 Europe/Copenhagen

Important Dates Update: The deadline for submission has been changed to 14:00 on 16 June 2025, and the opening to 10:00 on 17 June 2025.

The following documents are available for download:
ENEEA.DTL.25.013 Annex I Tender Specifications Final Tender specifications Published on 14/05/2025 Version 1 No translations available
ENEEA.DTL.25.013 Annex 1 to TS Financial offer template Financial offer form Published on 14/05/2025 Version 1 No translations available
ENEEA.DTL.25.013 Annex 2 to TS Framework Service Contract Draft contract Published on 14/05/2025 Version 1 No translations available
ENEEA.DTL.25.013 Annex 4 to TS Travel reimbursement Other invitation to tender document Published on 14/05/2025 Version 1 No translations available
ENEEA.DTL.25.013 Annex 5 to TS Checklist for eSubmission Other invitation to tender document Published on 14/05/2025 Version 1 No translations available
ENEEA.DTL.25.013 Annex 3 to TS Overview of experience Other invitation to tender document Published on 21/05/2025 Version 2 No translations available. An editable version of Annex 3 to the tender specifications, Overview of experience, has been uploaded.
ENEEA.DTL.25.013 Annex I Tender Specifications CORRIGENDUM Tender specifications Published on 14/05/2025 Version 1 No translations available
ENEN-Invitation to tender EEA2025OP0014 IT CONSULTANCY Invitation letter Published on 14/05/2025 Version 1 No translations available

Questions and Answers:
65441: The RFP does not request exclusive subcontracting. Confirmed. Published on 26/05/2025 19:52
65342: Experience with Angular is considered equivalent to Angular JS. Confirmed. Published on 23/05/2025 18:53
65341: ISO 9001 and ISO 14001 certifications may be used to prove quality control and application of environmental management measures. Published on 23/05/2025 18:41
65255: Clarification regarding “A list of at least 3..." Confirmed understanding. Published on 22/05/2025 19:41
65235: Reliance on capacities of other entities that are not subcontractors. Understanding is correct. Published on 22/05/2025 15:19
65234: Publication of editable version of forms. Annex 3 has been published in editable version. Annex 1 was already available. Published on 22/05/2025 14:54
65142: Travel, accommodation and subsistence. A maximum of 1 or 2 trips of a duration of more than 5 consecutive working days (long trips) are envisaged per year. In some years there may be no long trips requested. Published on 21/05/2025 18:40
65119: Providing CVs for tender submission and specific contracts. The contracting authorities do not expect that the same profiles are submitted by the future contractor both as part of the tender and in response to a request for services. Published on 21/05/2025 17:15
65104: Negotiation of clauses within the Framework Service Contract or the Specific Contract. Not possible. The EEA relies on standard contracts. Published on 21/05/2025 16:47
65098: Reliance on freelancers. If you rely on freelancers in order to fulfill the selection criteria they must be declared as subcontractors in the administrative data form. Published on 21/05/2025 16:38
65076: Mandatory template to submit referenced contracts. No mandatory template. Published on 21/05/2025 15:53
64952: Legal entity submitting the tender is the parent company of a group of companies. Subcontracting is when the contractor enters into a legal commitment with one or more economic operators in order to deliver part of the work, service or supplies described. Published on 20/05/2025 16:56
64822: Framework Contract which began over three years ago. Can present the combined Specific Contracts. Confirmed. Published on 19/05/2025 14:29

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36
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Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36
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How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14
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How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Environment Agency (EEA) for IT consultancy services focused on software development to enhance thematic data products. The contract is a framework agreement with an estimated total value of 7 million EUR and a duration of 48 months. The tender is open to electronic submissions, and the deadline has been extended to 16 June 2025. The selection will be based on the best price-quality ratio. Tenderers need to demonstrate their suitability, economic stability, and technical capabilities. Several documents, including tender specifications, financial offer templates, and draft contracts, are available for download. The call also provides a Q&A section addressing common queries about subcontracting, acceptable certifications (ISO 9001 and ISO 14001), and the use of freelancers. The eSubmission system supports various file types and requires a Participant Identification Code (PIC) for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, SMEs, large enterprises, and consultancies with expertise in IT and software development. The tender specifies that legal entities can use subcontractors and freelancers to fulfill the selection criteria, suggesting a broad range of eligible organizational structures.

Funding Type: The funding type is procurement, specifically a framework service contract. The tender is for IT consultancy services, and the selected tenderer will be awarded a service contract.

Consortium Requirement: The opportunity appears to allow both single applicants and consortia. The Q&A section clarifies that subcontractors are permitted, indicating that multiple entities can collaborate on a tender.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is a European Environment Agency (EEA) tender, it is highly likely that eligible applicants must be based in the EU or EEA countries.

Target Sector: The target sector is ICT, specifically IT consultancy and software development. The tender focuses on application development to support thematic data products.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU/EEA, as the European Environment Agency (EEA) is the lead contracting authority.

Project Stage: The expected maturity of the project is at the service delivery stage. The tender is for IT consultancy services, implying that the projects are already defined and require implementation and support.

Funding Amount: The estimated total value of the framework agreement is 7,000,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: The beneficiaries will receive money in exchange for services rendered under the framework service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are at least two stages: submission of the tender and evaluation of the tender. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, suggesting a multi-stage evaluation process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned.

Summary:

This is an invitation to tender issued by the European Environment Agency (EEA) for IT consultancy services in software development. The purpose of the tender is to secure a framework service contract with an IT consultancy to support the development of thematic data products for the EEA and the Directorate-General for Environment of the European Commission. The estimated total value of the contract is 7,000,000 EUR, and the maximum contract duration is 48 months.

The tender is open to legal entities with expertise in IT consultancy and software development, and both single applicants and consortia are eligible to apply. Subcontracting is permitted, allowing tenderers to leverage the expertise of other entities. The selection criteria include the tenderer's suitability to pursue the professional activity, economic and financial standing, and technical and professional ability.

The submission deadline is 16 June 2025, and submissions must be sent electronically. An editable version of Annex 3 to the tender specifications, "Overview of experience," has been uploaded. The contract will be awarded based on the best price-quality ratio. The EEA relies on standard contracts, and it is not possible to negotiate any of the contract provisions. Tenderers must register for a Participant Identification Code (PIC) to participate in the call for tenders. The maximum number of documents that can be uploaded per tender is 200 files, and the maximum file size is 50 MB. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents using an asymmetric key as an encryption mechanism.