Interpretation and related services for CEPOL

The European Union Agency for Law Enforcement Training (CEPOL) has announced an open procurement procedure, designated as CEPOL/2025/OP/0018, aimed at establishing a framework contract in cascade for interpretation and translation services. The services are intended for meetings, events, and courses that may occur online or in various EU Member States, as well as in the countries involved in CEPOL's capacity-building projects such as CT Inflow2, EuromedVI, WBPact2, TopCOP2, and EU4SecMoldova. The aim is to select contractors who are qualified to provide interpretation services, and they may also need to furnish translation services for these events. This is classified as a service contract with an estimated total value of €2.3 million, which will last for a maximum period of 48 months. Key details include: - A single open procedure is being conducted. - The submission of tenders is required electronically, with a final deadline set for January 29, 2026, at 11:00 AM CET. - The public opening of tenders will occur simultaneously on the same date at 2:00 PM CET. - Questions regarding the tender can be posed until January 21, 2026, at 7:00 AM CET. - Interested parties must obtain a Personal Identification Code (PIC) to participate in the tender process. - The evaluation of submissions will be based on the best price-quality ratio. The types of entities eligible to submit tenders are not explicitly restricted, but the large estimated budget suggests that larger and well-established interpretation and translation service providers will be favored. For the electronic submission process, contractors are reminded that the eSubmission system supports all 24 official EU languages and uses encryption to maintain the confidentiality of submitted documents. The operational nature of this procurement indicates that contractors will not be awarded upfront funding but will be compensated for the services they provide based on specific task orders issued as needed over the contract's duration. Important milestones include the receipt of tenders by the stated deadline, and various tender documents are available for download as of the publication date, December 22, 2025. Specific requirements for the electronic submission format and naming conventions are outlined to ensure compliance with the submission process. In summary, this procurement tender represents a significant opportunity for qualified service providers to collaborate with an EU agency on critical capacity-building projects in multiple countries, emphasizing the necessity for high-quality interpretation and translation services.

The European Union Agency For Law Enforcement Training (CEPOL) is launching an open procurement procedure, identified as CEPOL/2025/OP/0018, to award a framework contract in cascade for the provision of interpretation and translation services. The services are required for meetings, events, and courses taking place either online, in Member States, or in any of the beneficiaries of EU capacity building projects managed by CEPOL, such as CT Inflow2, EuromedVI, WBPact2, TopCOP2, and EU4SecMoldova.

The objective is to select contractor(s) capable of providing interpretation services for events organized by CEPOL's International Cooperation Unit. The contractor may also be required to provide accessory translation services in the context of these events.

The procedure type is an open procedure. The estimated total value of the contract is €2,300,000. The TED publication date is 22/12/2025. The main classification (CPV) code is 79540000, which refers to interpretation services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The framework agreement is a framework agreement without reopening of competition.

Key milestones include:TED publication date: 22/12/2025, Date and time of public opening: 29/01/2026 14:00 Europe/Budapest, Deadline for receipt of tenders: 29/01/2026 11:00 Europe/Budapest, Deadline for submitting questions: 21/01/2026 07:00 Europe/Budapest. The contracting authority is not bound to reply to questions submitted after this date.

Submissions must be sent exclusively via electronic submission at the address provided.

The following documents are available for download:Invitation letter (published on 22/12/2025, Version 1, no translations available), Tender specifications (published on 22/12/2025, Version 1, no translations available), Annex 6 Financial proposal Financial offer form (published on 22/12/2025, Version 1, no translations available), Annex 2 Declaration on Honour Declaration on honour (tender) (published on 22/12/2025, Version 1, no translations available), FWC draft Draft contract (published on 22/12/2025, Version 1, no translations available), Appendix 2 Draft contract annex (published on 22/12/2025, Version 1, no translations available), Appendix 3 Draft contract annex (published on 22/12/2025, Version 1, no translations available), Annex 4 Other invitation to tender document (published on 22/12/2025, Version 1, no translations available), Annex 3 Other invitation to tender document (published on 22/12/2025, Version 1, no translations available), Annex 5_1_5_2 Other invitation to tender document (published on 22/12/2025, Version 1, no translations available). There are 13 items found.

FAQ regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.

How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The ...

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders by the European Union Agency For Law Enforcement Training (CEPOL) to establish a framework contract for interpretation and translation services. These services will support CEPOL's EU capacity building projects, which include meetings, events, and courses conducted online, in EU Member States, or in beneficiary countries. The tender is open to any contractor who can provide high-quality interpretation and translation services. The selection will be based on the best price-quality ratio. The estimated total value of the contract is €2.3 million, and the maximum duration is 48 months. Interested parties must submit their tenders electronically by 29/01/2026, following the guidelines and requirements outlined in the tender documents. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types:The opportunity seeks contractors, implying that eligible applicants are likely to be businesses or organizations capable of providing interpretation and translation services. The specific types of organizations (SME, large enterprise, etc.) are not explicitly stated, but the call for tenders is open, suggesting a wide range of organizations could be eligible as long as they meet the capability requirements.

Funding Type:This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement:The tender details do not explicitly state whether a single applicant or a consortium is required. However, the description mentions selecting "(a) contractor(s)," which suggests that both single applicants and consortia could be eligible.

Beneficiary Scope (Geographic Eligibility):The opportunity mentions that the services will be required for meetings, events, and courses taking place either online, in Member States, or in any and either of the beneficiaries of the projects mentioned. This suggests that the geographic eligibility includes EU Member States and potentially extends to countries that are beneficiaries of the mentioned EU capacity-building projects (CT Inflow2, EuromedVI, WBPact2, TopCOP2, EU4SecMoldova).

Target Sector:The target sector is interpretation and translation services. The specific context is within the realm of EU capacity-building projects related to law enforcement training, so there is a focus on legal and law enforcement terminology and subject matter.

Mentioned Countries:The opportunity mentions EU Member States and Moldova explicitly through the project EU4SecMoldova. It also refers to beneficiaries of projects like EuromedVI and WBPact2, which suggests a broader scope including countries in the Mediterranean and Western Balkans regions.

Project Stage:The project stage is service provision. The selected contractor(s) will be providing interpretation and translation services for ongoing and future events and courses.

Funding Amount:The estimated total value of the framework contract is €2,300,000.

Application Type:The application type is an open call for tenders.

Nature of Support:The beneficiaries (CEPOL) will receive non-monetary services in the form of interpretation and translation. The selected contractor(s) will receive money in exchange for providing these services.

Application Stages:The application process involves submitting a tender. The details do not explicitly outline multiple stages, but it can be inferred that there will be an evaluation stage after the submission deadline.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The text does not explicitly mention a co-funding requirement.

Summary:This is a call for tenders issued by the European Union Agency For Law Enforcement Training (CEPOL). CEPOL is seeking to establish a framework contract with one or more contractors to provide interpretation and translation services for its various EU capacity-building projects. These projects cover areas such as counter-terrorism, law enforcement cooperation, and security in countries like Moldova and regions like the Western Balkans and the Mediterranean. The selected contractor(s) will be responsible for providing interpretation services during meetings, events, and courses, both online and in-person, within EU Member States and potentially in beneficiary countries of the projects. The contract has an estimated total value of €2.3 million and a maximum duration of 48 months. The application process is an open procedure, and submissions must be made electronically. The deadline for submitting tenders is January 29, 2026. Tenderers must register for a PIC (Personal Identification Code) to participate. The eSubmission system supports various file types and has specific requirements for naming attachments. The system also supports all 24 official EU languages and uses encryption to ensure the confidentiality of the information.