Industry Database Subscription

The European Defence Agency (EDA) has issued a call for tenders identified as EDA/2025/OP/0016 for the provision of an Industry Database subscription. This procurement opportunity is classified under market research services (CPV code 79300000) and has an estimated total value of €1,000,000. The duration of the framework contract will be up to 48 months.

The authority issuing this tender is the European Defence Agency, and the contract type is categorized as services. Submissions must be made electronically via the designated platform, with the deadline set for November 27, 2025, at 17:30 CET. The tender opening is scheduled for November 28, 2025, at 11:00 CET. Questions regarding the tender may be submitted until November 19, 2025.

Eligible participants include commercial entities likely suited to fulfill the requirements for specialized industry database services, as the opportunity is marked as not suitable for small and medium enterprises (SMEs). Therefore, larger organizations or specialized database providers are favored.

The evaluation of tenders will adhere to an award criteria weighting of 70% quality and 30% price. This indicates a priority on the quality of the service over the cost implications. The framework agreement established through this procedure will not require reopening competition after the initial award.

The tender process involves a single-stage evaluation, requiring submissions that comprehensively address both technical and financial proposals. A Personal Identification Code (PIC) is mandatory for participation in the tender, applicable for both individual candidates and members of a consortium. The nature of the contract underscores the intention to secure an immediate operational service rather than developing new solutions.

The opportunity holds significant appeal for established firms in the defense industry information sector. The EDA aims to procure a ready-to-use industry database service essential for defense-related market intelligence, reflecting its broader objectives to support defense capability development across European member states.

Overall, this procurement represents a substantial contract opportunity within the defense sector, emphasizing quality service delivery with robust operational capabilities required from bidders. Interested parties must prepare and submit their tenders in accordance with the specified guidelines.

The European Defence Agency (EDA) is launching a call for tenders, identified as EDA/2025/OP/0016, for the provision of an Industry Database subscription. This is an open procedure aiming at the signature of a Framework Contract (FWC) referenced as 25.ISE.OP.141. The estimated total value of this procurement is 1,000,000 EUR. The contract's nature is for services, and it has a maximum duration of 48 months. The award method will be based on the best price-quality ratio. It will be a framework agreement without reopening of competition.

The TED reference for this call is 203/2025 695105-2025. The TED publication date is 22/10/2025. The date and time of the public opening is scheduled for 28/11/2025 at 11:00 Europe/Brussels time. The deadline for receipt of tenders is 27/11/2025 at 17:30 Europe/Brussels time. The contracting authority is not obligated to answer questions submitted after 19/11/2025 at 07:00 Europe/Brussels time.

Submissions must be sent exclusively via electronic means at the address provided in the submission details.

The main Classification of Products by Activity (CPA) code is 79300000, which covers market and economic research, polling, and statistics.

The following documents are available for download:

1. Invitation Letter 25.ISE.OP.141, published on 22/10/2025, Version 1.
2. Tender Specifications, published on 22/10/2025, Version 1.
3. Annex 4.7 Framework Contract for Services, Draft contract, published on 22/10/2025, Version 1.
4. Annexes 4.1 - 4.5 to Tenders Specifications, Other invitation to tender document, published on 22/10/2025, Version 1.
5. Annex 4.6 Model Financial Proposal Form 25.ISE.OP.141, Financial offer form, published on 22/10/2025, Version 1.

Frequently Asked Questions (FAQ) regarding the eSubmission system:

1. How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52.
2. Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52.
3. Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 21:50.
4. Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40.
5. Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 21:36.
6. How should I name attachments in eSubmission? Follow the System Requirements for naming attachments. Published on 03/10/2024 17:39.
7. Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37.
8. I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37.
9. Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 17:36.
10. I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 17:36.
11. How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 17:35.
12. Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 18:14.
13. How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 17:07.
14. How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56.
15. Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58.
16. Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57.
17. Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55.
18. Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32.
19. In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07.
20. I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05.

In summary, the European Defence Agency is seeking a provider for an industry database subscription through an open call for tenders. The selected provider will be awarded a framework contract for a maximum of 48 months, with an estimated total value of 1 million EUR. The tender will be awarded based on the best price-quality ratio. Interested parties must submit their tenders electronically by 27/11/2025, adhering to specific guidelines regarding file size, naming conventions, and system requirements as outlined in the provided documents and FAQs. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies, research institutions, and other organizations capable of providing industry database subscriptions. A Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Funding Type: This is a procurement opportunity, specifically a call for tenders for a service contract. The procedure is for the signature of a Framework Contract (FWC).

Consortium Requirement: The opportunity is open to both single applicants and consortia. The documentation mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is a European Defence Agency (EDA) tender, it is likely open to entities within the EU member states and potentially other countries associated with the EDA.

Target Sector: The target sector is primarily focused on market and economic research, polling and statistics, and the provision of an industry database subscription to the European Defence Agency (EDA). This falls under the broader category of defense-related market intelligence.

Mentioned Countries: No specific countries are mentioned, but the European Defence Agency (EDA) is the lead contracting authority, implying that the opportunity is relevant to EU member states and potentially associated countries.

Project Stage: The project stage is for the provision of a service, specifically an industry database subscription. This suggests a commercialization or operational stage rather than research or development.

Funding Amount: The estimated total value of the framework contract is 1,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing the industry database subscription service.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, followed by evaluation and selection.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Defence Agency (EDA) for the provision of an industry database subscription. The procedure aims to establish a Framework Contract (FWC) with a maximum duration of 48 months, and an estimated total value of 1,000,000 EUR. The tender is open to companies and organizations capable of providing market and economic research, polling and statistics, and specifically an industry database subscription relevant to the defense sector. The submission method is electronic, and the deadline for receipt of tenders is November 27, 2025. The award method is based on the best price-quality ratio. A Personal Identification Code (PIC) is mandatory to participate in this call for tenders as a sole candidate/tenderer or as a member of a group (consortium). The EDA will not reply to questions submitted after November 19, 2025.