Framework contract for Technical and organisational support to the Digital Transport and Logistics Forum (DTLF)

The European Commission's Directorate-General for Mobility and Transport (DG MOVE) has launched a call for tenders, EC-MOVE/2025/OP/0015, for a framework contract aimed at providing technical and organizational support to the Digital Transport and Logistics Forum (DTLF), which has been operational since 2015. This forum plays a vital role in driving the digital transformation of the transport and logistics sectors, focusing on data sharing and interoperability initiatives. The main objectives of the DTLF include facilitating discussions about technological advancements, coordinating initiatives aimed at digitalization, and promoting cooperation among various stakeholders. The forum has been instrumental in developing regulations related to electronic freight transport information, specifically the eFTI Regulation, and will support the establishment of the European Mobility Data Space. Eligible applicants for this opportunity are not strictly defined but encompass a broad range including public and private entities engaged in transport and logistics, as well as IT stakeholders. The contract, which is expected to total approximately €560,000, is structured as a service procurement contract. It will enable chosen contractors to undertake various tasks, including managing meetings, document handling, website maintenance, and offering technical expertise. The submission process is an open call for tenders, with proposals required to be submitted electronically by August 29, 2025, at 16:00 CET. The evaluation of proposals will be based on both quality and price, with a ratio of 70% to 30% respectively. The contracting authority is not obligated to respond to inquiries made after August 21, 2025. Key tasks for the selected contractor include: - Organizing meetings and providing secretarial support. - Managing documents and online platforms. - Delivering technical insights and developing communication strategies. - Assisting with compliance and alignment with EU standards. The nature of support involves monetary compensation for the provision of these services, with no co-funding requirements indicated. The tender process will likely involve a single-stage submission without additional pre-qualification rounds. The funding opportunity is targeted primarily at EU entities, reflecting the nature of EU funding. While no specific countries are mentioned, the forum’s aim is to engage stakeholders across EU member states. Submissions must comply with electronic guidelines, supporting multiple languages, with an emphasis on secure and organized data management. Ultimately, this tender offers a significant opportunity for qualified entities to contribute to essential regulatory and operational frameworks supporting the transformation of the transport and logistics sectors in Europe.

The European Commission, DG MOVE Mobility and Transport, has published a call for tenders, EC-MOVE/2025/OP/0015, for a framework contract providing technical and organizational support to the Digital Transport and Logistics Forum (DTLF). The TED reference for this tender is 120/2025 414013-2025. The DTLF was established in mid-2015 to support the digital transformation of the transport and logistics sector, and its mandate was extended in 2018. It serves as an expert group, bringing together transport, logistics, and IT stakeholders, Member States, and public authorities. The DTLF's purpose is to discuss technological developments and their translation into business and administrative environments, promote cooperation, and coordinate initiatives and measures aimed at the digitalization of the transport and logistics sector, including the facilitation of data sharing. The Forum defines and recommends possible solutions and areas where EU action would be needed to facilitate the process. The DTLF has significantly contributed to the work of electronic freight transport information (eFTI) and the respective proposal for Regulation (EU) 2020/1056. It continues to support the implementation of the eFTI Regulation and its implementing and delegated acts. The DTLF further develops the concept of a federated network of data sharing platforms, defining the technical and governance framework for interoperability between individual platforms, databases, and registries throughout transport corridors and logistics chains. This enables stakeholders to easily access and exchange data to optimize their business activities and administrative compliance in a trusted and secured environment. The DTLF will be an important source for input to the establishment of the European Mobility Data Space. The contract will provide organizational and technical support to the future DTLF. Organizational tasks include: a) Organization, preparation, and secretarial assistance during and after meetings. b) Document and repository management. c) Hosting, management, and maintenance of the online collaboration platform and the DTLF website. d) Development and implementation of a communication and dissemination plan. e) Organization of specific workshops and conference(s). Technical tasks include: a) Provision of technical and scientific expertise. b) Support in defining strategic directions and orientations. c) Support for the development of technical specifications and standards. d) Preparation of discussion papers and reports. e) Support in ensuring input to and consistency with the work and results of the DTLF and other initiatives such as the European Mobility Data Space (EMDS), and with and between possible on-going and future projects. f) Support in aligning with relevant international initiatives to ensure a global approach where necessary. This is an open procedure with an estimated total value of €560,000. The main classification (CPV) code is 73000000 Research and development services and related consultancy services. The nature of the contract is for services, with a maximum contract duration of 36 months. The award method will be based on the best price-quality ratio, and it is a framework agreement without reopening of competition. The TED publication date is 26/06/2025. The date and time of the public opening is 01/09/2025 at 10:00 Europe/Brussels. The deadline for receipt of tenders is 29/08/2025 at 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 21/08/2025 at 05:00 Europe/Brussels. The following documents are available for download: Invitation letter (Published on 26/06/2025, Version 1, No translations available) Tender specifications EC-MOVE2025OP0015 FWC DTLF 3 FINAL 24062025 (Published on 26/06/2025, Version 1, No translations available) Annex 6 Financial offer form (Published on 26/06/2025, Version 1, No translations available) Annex 2 Declaration on honour EC-MOVE2025OP00021 (Published on 26/06/2025, Version 1, No translations available) Draft Service FWC EC-MOVE2025OP0015 Final Draft contract (Published on 26/06/2025, Version 1, No translations available) Annex 4 List of identified subcontractors (Published on 26/06/2025, Version 1, No translations available) Appendix 2 (Published on 26/06/2025, Version 1, No translations available) Annex 3 AgreementPower of attorney (Published on 26/06/2025, Version 1, No translations available) Annex 5 Commitment letter (Published on 26/06/2025, Version 1, No translations available) Annex 7 2025 DA per country 1 (Published on 26/06/2025, Version 1, No translations available) Submissions must be sent exclusively via electronic submission. Regarding the eSubmission system, the following FAQs are provided: To address system slowness or upload/download issues, use the latest versions of Google Chrome or Mozilla Firefox. If problems persist, clear the browser's cache and cookies. eSubmission supports the latest versions of Google Chrome and Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations. Submission details are not accessible after the deadline due to system encryption. Submissions can be found in the Funding & Tenders portal under 'My Submission(s)' for open calls for tenders, or in 'My Request(s)' for restricted calls. Attachments must be less than 50 MB in size. Attachment names must follow the System Requirements. The system supports video submissions; check the System Requirements for supported formats. Invited candidates can view procurement documents after selecting an organization in the F&T Portal under "My Invitations." A Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as part of a consortium. When uploading files, ensure they meet the system's technical requirements. The system allows a maximum of 200 attachments per tender. A PIC is mandatory for submitting tenders or requests to participate, with only one PIC per organization. Organizations can register and obtain a PIC using the Search PIC tool under 'How to Participate' > Participant Register. A PIC is unique and has no time limit on its validity. The system supports all 24 official EU languages. The character set encoding is UTF-8. The system uses encryption to ensure the integrity and confidentiality of information. Supported file types depend on the submission type and are specified in the system requirements. Draft submissions can be viewed, edited, and deleted until the submission deadline. An "UNKNOWN" legal form display issue in the submission report is not a blocking issue for submission. An automatic email received after submitting on time, informing of the deadline, does not mean the submission was incorrect. In summary, this tender is for a framework contract to provide both organizational and technical support to the Digital Transport and Logistics Forum (DTLF). The DTLF is a key group in the EU focused on the digital transformation of the transport and logistics sector, working on initiatives like electronic freight transport information (eFTI) and the European Mobility Data Space (EMDS). The selected contractor will assist with tasks ranging from meeting organization and website maintenance to providing technical expertise and developing standards. The tender is open to any organization that meets the requirements, and submissions must be made electronically by the specified deadline. The contract will be awarded based on the best price-quality ratio.

Eligible Applicant Types:The opportunity is open to relevant transport, logistics and IT stakeholders, Member States and public authorities. The specific types of eligible applicants are not explicitly detailed, but the description suggests a broad range including public and private entities involved in the transport and logistics sector.

Funding Type:The primary financial mechanism is a service contract awarded through a procurement process. This is indicated by the terms "call for tenders," "framework contract," and "service contract" used throughout the description.

Consortium Requirement:The information does not explicitly state whether a single applicant or a consortium is required. However, the presence of "Annex 4 List of identified subcontractors" and the mention of PIC codes for members of a group (consortium) suggest that both single applicants and consortia are potentially eligible.

Beneficiary Scope (Geographic Eligibility):The opportunity is likely targeted towards entities within the EU, given that it is an EU funding opportunity related to the Digital Transport and Logistics Forum and the European Mobility Data Space. The mention of Member States as stakeholders further supports this.

Target Sector:The program targets the transport and logistics sector, with a focus on digital transformation, data sharing, and interoperability. Specific areas include electronic freight transport information (eFTI), federated networks of data sharing platforms, and the European Mobility Data Space (EMDS).

Mentioned Countries:No specific countries are mentioned, but the opportunity is focused on EU Member States.

Project Stage:The project stage is focused on providing technical and organizational support to an existing forum (DTLF) and contributing to the implementation and development of established initiatives like the eFTI Regulation and the European Mobility Data Space. This suggests a focus on development, implementation, and support rather than early-stage research or idea generation.

Funding Amount:The estimated total value of the contract is €560,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive a service contract, implying that they will receive money in exchange for providing specific services related to technical and organizational support.

Application Stages:The number of application stages is not explicitly stated, but the process involves submitting a tender, which will then be evaluated based on the best price-quality ratio. This suggests at least a two-stage process: submission and evaluation.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The information does not explicitly state whether co-funding is required.

Summary:

This is a call for tenders by the European Commission, DG MOVE, for a framework contract to provide technical and organizational support to the Digital Transport and Logistics Forum (DTLF). The DTLF is an expert group focused on the digital transformation of the transport and logistics sector, including promoting data sharing and interoperability. The selected contractor will be responsible for a range of tasks, including organizing meetings, managing documents, maintaining the DTLF website, developing communication plans, providing technical expertise, and supporting the development of technical specifications and standards. The contract has an estimated total value of €560,000 and a maximum duration of 36 months. The procedure is an open call for tenders, with electronic submissions required. The deadline for receipt of tenders is August 29, 2025. The opportunity aims to support the ongoing work of the DTLF and contribute to the development of the European Mobility Data Space. Tenderers must register for a PIC (Personal Identification Code) to participate. The system supports 24 official EU languages and uses encryption to ensure data integrity and confidentiality.