European Parliament Ambassador School in Croatia

Public procurement by the European Parliament Directorate-General for Communication seeks a service provider to deliver teaching and related tasks for the European Parliament Ambassador School (EPAS) programme in Croatia. The contract is a framework agreement with an initial 12-month period renewable up to three times (maximum 48 months) and an estimated overall value of €120,000. Submission is electronic via the EU Funding & Tenders Portal with a deadline of 10 September 2026 at 17:00:59 Brussels time, and award criteria are quality 70 percent and price 30 percent. Eligible applicants are organisations experienced in civic and EU education, school programme management and youth engagement; bidders must follow the tender documents, technical specifications and required administrative and financial forms when preparing their eSubmission.

What it funds

Scope

Contract for the performance of teaching and related tasks within the European Parliament Ambassador School (EPAS) educational programme in Croatia. The contract is structured as a framework agreement with an initial 12-month period, renewable up to three times; estimated total value: €120,000.

Who can apply:Organisations and service providers capable of delivering education and outreach activities (see tender documents for detailed selection and qualification criteria).

1. 1Type: Public tender (services) published by the European Parliament, DG Communication
2. 2Contract form: Framework agreement with specific orders
3. 3Submission: Electronic via the EU Funding & Tenders Portal

Consult the published procurement documents (specifications, draft contract, price list and annexes) for detailed requirements, award criteria (quality 70% / price 30%) and submission instructions. ¹

Footnotes

1. 1Official tender page and full procurement documents are available on the EU Funding & Tenders Portal Tender details.

Basic Opportunity Data

Title, Authority, Type and Deadlines

Opportunity Title:European Parliament Ambassador School in Croatia. Lead contracting authority: European Parliament, COMM - Directorate-General for Communication (DG COMM). Opportunity type: Public procurement tender (services) for delivery of teaching and related tasks under the European Parliament Ambassador School (EPAS) educational programme. Call identifier: EP-COMM/2026/OP/0026. Publication date: 25 June 2026. Submission method: electronic (eSubmission) through the Funding and Tenders Portal. Key deadlines: submission deadline 10 September 2026 at 17:00:59 Europe/Brussels; open tender event scheduled 11 September 2026 at 11:00 (Europe/Brussels).

Estimated Contract Value:Estimated overall contract amount: €120,000. The procurement is structured as a framework contract with an initial period of 12 months renewable up to 3 times, and a planned maximum duration indicated as 48 months in the procurement record. ¹

Scope and Services Required

Scope:Performance of teaching and related tasks as part of the European Parliament Ambassador School educational programme in Croatia. The contract is for services (CPV main code 80200000), covering education, training, teaching and potentially accompanying activities defined in the technical specifications. The procurement documents include detailed Annex I - Technical Specifications which sets out the tasks, deliverables, locations and performance requirements. The framework contract will be used via specific orders (model specific order form included).

Eligibility and Who Should Apply

Eligible applicant types:the tender is open to economic operators capable of delivering education and training services. This includes private companies (large enterprises and SMEs), non-profit organisations and NGOs active in civic education or training, universities and research institutions able to deliver teaching activities, sole traders/individual experts where contracting rules permit, and groups of economic operators (consortia) or joint bids. The procurement record explicitly provides an Annex V - Group of Economic Operators and Annex VI - Declaration Subcontractors, indicating that single tenderers and consortia (including subcontracting arrangements) are anticipated. The tender documents also include declarations of honour and specific forms for financial offers and price lists.

Geographic / Beneficiary Scope:Primary geographic focus: Croatia (service delivery location). Eligibility to tender follows EU public procurement rules and the Funding and Tenders Portal submission system; therefore eligible tenderers will generally be those established in EU Member States or other countries permitted under the contracting authority's rules. The authority is the European Parliament DG COMM which uses liaison offices across the EU; the procurement is EU-funded and published on the EU portal.

Procurement Structure and Requirements

Contracting system:framework agreement (fa-wo-rc). The procurement is organised in at least one lot (LOT-0001). The framework contract is concluded for an initial period of 12 months, renewable up to three times (refer to the draft framework contract in procurement documents). Tender validity period requested: 6 months. Award criteria: quality weighted 70 and price weighted 30 (further detail and sub-criteria are in the tender specifications and technical annexes; bidders must consult these documents for precise scoring and evaluation methodology).

Funding Type and Financial Conditions

Funding type:public procurement / service contract (not a grant, loan or equity instrument). The authority will pay contractors under the terms of the framework contract and subsequent specific orders. Estimated overall contract amount: €120,000 (currency: EUR). Tender documents include a Price list EPAS 2026 (financial offer form) and Annex VII - Financial Data Sheet. Procurement is advertised as EU-funded and the procurement record indicates electronic ordering and electronic payment usage.

Application and Submission

Application type and method:Open call via the EU Funding & Tenders Portal. Submission is electronic (eSubmission) using the Funding and Tenders Portal eForms and the portal's submission functionality. Tenderers must register/submit via the portal before the deadline. Additional information request period ends 2 September 2026 (see procurement record). The contracting authority published an Invitation letter and all tender documents on 25 June 2026; bidders should download and complete the provided templates and forms.

1. 1eSubmission through the Funding and Tenders Portal is mandatory and the submission method code is ESUBMISSION (required).
2. 2Tenderers must consult and complete the provided documents including: Specifications (Specifications_V1.docx), Annex I - Technical Specifications, Annex V - Group of Economic Operators, Annex VI - Declaration Subcontractors, Annex VII - Financial Data Sheet, Price list EPAS 2026 (financial offer form), Draft framework contract and Annexes (contract templates and specific order form).
3. 3Bidders should observe the additional information request period deadline (02 September 2026) if clarifications are required.

Evaluation, Selection and Award

Evaluation approach:award on the basis of weighted criteria where quality accounts for 70 and price 30. Specific quality sub-criteria and scoring grids are contained within the tender specifications and the technical annex. Selection criteria: financial and professional capacity checks are required; tenderers must submit declarations on honour and financial data sheets (Annex III - Declaration on Honour; Annex VII - Financial Data Sheet). Subcontracting and group-of-operators arrangements require the relevant annexes to be completed.

Consortium requirement:the procurement allows either single tenderers or groups of economic operators (consortia). The procurement record includes a Group of Economic Operators annex and a Declaration for subcontractors, so tenderers can bid individually or as a consortium/consortium lead with named partners and/or subcontractors.

Application Stages:Stage 1: Preparation and submission of eTender on the Funding and Tenders Portal by 10 September 2026. Stage 2: Administrative and technical evaluation by contracting authority (including capacity checks and quality scoring). Stage 3: Award decision and signature of framework contract(s) followed by issuance of specific orders. The procurement record shows an open tender event date (11 September 2026) which may be part of the formal tendering timetable (e.g., opening session) and does not constitute a separate competitive stage. Overall applicants should expect a 2 to 3 stage process from submission to contract award.

Co-funding, Eligibility Conditions and Success Rates

Co-funding requirement:Not applicable in the way grants require co-funding. This is a public procurement service contract; the contracting authority will pay the contractor under contractual terms specified in the framework contract and order forms. No matching funds from tenderers are requested as part of a co-financing rule, though bidders must meet financial solvency and capacity requirements set out in the selection criteria.

Success rates:not published. Public procurements normally award to the economically most advantageous tender(s) based on the published award criteria. The contracting authority did not provide a success-rate statistic; interested tenderers should assume competitive conditions and prepare compliant, high-quality bids aligned to the published quality weighting and price expectations.

Documents and Templates Provided

The contracting authority published a set of mandatory procurement documents and templates on 25 June 2026. Tenderers must download and use these templates where required. Key documents and templates included in the procurement record are:

1. 1Invitation letter_V1.pdf (Invitation letter).
2. 2Specifications_V1.docx (Tender specifications — overall instructions and administrative parts).
3. 3Annex I - Technical Specifications_V1.docx (Detailed description of teaching tasks, deliverables, locations, expected staffing profiles and performance measures).
4. 4Annex III - Declaration on Honour_V1.docx (mandatory declaration on honour for tender submission).
5. 5Annex V - Group of Economic Operators_V1.docx (template for consortium / joint bid arrangements).
6. 6Annex VI - Declaration Subcontractors_V1.docx (template to declare planned subcontractors).
7. 7Annex VII - Financial Data Sheet_V1.docx (financial data for selection and assessment).
8. 8EPAS FWC contract template_V1.docx (Draft Framework Contract).
9. 9Annex to FWC - Draft Specific Order Form_V1.pdf (model specific order form to be used under the framework contract).
10. 10Annex to FWC - Model Declaration on pre-existing rights_V1.docx (IP / rights declaration template).
11. 11Annex VIII - Declaration Russia restrictive measures_V1.docx (declaration regarding restrictive measures where applicable).
12. 12Price list EPAS 2026_V1.xlsx (Financial offer form / price list to be completed by bidders).

Structure of application forms:bidders will typically need to complete (a) the administrative forms and declarations (Declaration on Honour, subcontractor declarations, group of economic operators where applicable), (b) technical offer responding to Annex I - Technical Specifications which should address required teaching tasks, staff CVs/profiles, methodology, quality assurances and deliverable timelines, and (c) financial offer using the Price list EPAS 2026 and Annex VII - Financial Data Sheet. Exact form sections and required attachments are specified in the Specifications and Annexes; bidders must follow submission checklists contained in the tender specifications.

Target Sector, Project Stage and Expected Activities

Target sector:Education and civic engagement with a communication/outreach objective. The programme is managed by DG COMM and aims to run the European Parliament Ambassador School educational activities locally in Croatia. Activities are operational/implementation focused: teaching, training sessions, educational material development, coordination with the European Parliament Liaison Office and reporting on programme delivery.

Project maturity/stage:implementation and service delivery. The contract is for active delivery of teaching and related tasks rather than research or early-stage concept development.

Mentioned Countries and Geographic References

Explicitly mentioned country:Croatia (service location and title). The contracting authority operates across EU Member States (European Parliament Liaison Offices are referenced including offices in the 27 EU Member States, in London and in Washington as part of DG COMM context). The procurement is published on the EU Funding & Tenders Portal and is EU-funded.

Other Practical Information

SME suitability indicator in the procurement record is false, but SMEs can still submit tenders; the contracting authority has not reserved the tender for SMEs. Tender validity period required is 6 months. The tendering documents include an appeal receiver identifier for appeals. The procurement record indicates electronic order and payment processes for post-award execution.

How to Access Documents and Apply:All tender documents and templates are available on the EU Funding & Tenders Portal tender details page for this tender (Call identifier EP-COMM/2026/OP/0026). Use the portal to download Specifications_V1.docx, Annexes, draft contract and price list, complete required templates and submit the eTender before the 10 September 2026 deadline.

Summary — What This Opportunity Is About and How to Approach It

This is an EU public procurement for provision of teaching and related tasks under the European Parliament Ambassador School (EPAS) educational programme in Croatia. The European Parliament DG COMM is seeking service providers to deliver educational and outreach activities in the framework of EPAS using a framework contract model with specific orders. The procurement is open, competitive and evaluated on quality (70) and price (30). The overall estimated contract value is €120,000 and the framework may be renewed up to three times. Interested bidders should prepare a complete eSubmission via the Funding and Tenders Portal using the provided templates: administrative declarations, a detailed technical offer demonstrating experience and methodology for delivering civic/educational activities, staffing profiles/CVs, and a financial offer completed in the Price list EPAS 2026 template. Bids can be submitted by single legal entities or groups of economic operators; subcontracting is permitted with declarations. As this is a procurement contract, payments will be made under contractual terms rather than as grant co-financing. Ensure compliance with tender specifications and annexes, meet the submission deadline (10 September 2026 17:00:59 Brussels time), and use the portal's clarification period (ends 2 September 2026) if questions arise.

Footnotes

1. 1The procurement record indicates framework contract duration provisions and an estimated overall contract amount of €120,000; bidders must consult the Draft Framework Contract (EPAS FWC contract template_V1.docx) and the Annex to FWC - Draft Specific Order Form for exact contractual arrangements and ordering procedures.

What This Opportunity Is About

This tender seeks a service provider to perform teaching and related tasks as part of the European Parliament Ambassador School (EPAS) educational programme in Croatia ¹. The programme aims to improve students' political knowledge and participation by educating them about parliamentary democracy across Europe ².

Who Should Apply

Applicants must be qualified educational service providers capable of delivering teaching and coordination activities for secondary schools and colleges. The contract is suitable for organizations with experience in EU civic education, school programme management, and youth engagement ³.

Contract Type:Framework Contract (FWC) for services, renewable up to 3 times after an initial 12-month period ⁴.

Estimated Contract Value:€120,000 for the overall contract duration ⁵.

Duration:Initial 12 months, renewable 3 times (total up to 48 months) ⁴.

Key Eligibility and Submission Requirements

1. 1Submission deadline: 10 September 2026 at 17:00:59 (Brussels time)
2. 2Additional information request deadline: 2 September 2026
3. 3Tender validity period: 6 months
4. 4Award criteria: 70% quality, 30% price
5. 5Required documents: Specifications, Technical Specifications, Declaration on Honour, Financial Data Sheet, Price List EPAS 2026

Contracting Authority:European Parliament, Directorate-General for Communication (DG COMM) ⁶.

Submission Method:Electronic submission via the EU Funding & Tenders Portal ⁷.

Important Notes for Applicants

The EPAS programme has existed since 2016 and is funded by the European Parliament ¹. Schools apply through their national European Parliament Liaison Office, and the selected provider will support programme implementation in Croatia ⁸. Applicants must consult the draft framework contract and procurement documents for detailed terms ⁴.

Submit your tender through the official portal:EU Funding & Tenders Portal – EPAS Tender ⁷.

Footnotes

1. 1President Milanović meets with EPAS participants – predsjednik.hr
2. 2Wikipedia – European Parliament Ambassador School programme – en.wikipedia.org
3. 3Federalists.eu – Bringing Europe into the classroom – federalists.eu
4. 4Draft FWC contract – EPAS FWC contract template_V1.docx (available in procurement documents)
5. 5EU Tender Details – Estimated Overall Contract Amount: €120,000 – ec.europa.eu
6. 6DG COMM – European Parliament Directorate-General for Communication – the-secretary-general.europarl.europa.eu
7. 7EU Funding & Tenders Portal – Submission method: eSubmission – ec.europa.eu
8. 8European Parliament Youth Hub – About EPAS – youth.europarl.europa.eu