Relaunch: VR Laboratory for Moldova

Tender relaunch CEPOL/2026/OP/0010 by the European Union Agency for Law Enforcement Training (CEPOL) seeks supply, installation and commissioning of hardware and software to establish a virtual reality laboratory at the Police Academy in the Republic of Moldova under the EU4Security Moldova project. The estimated contract value is €130,000, the maximum contract duration is 3 months, and the award will be based on the lowest price criterion (100% weight); the tender is marked as not SME-suitable. Electronic submissions must be made via the EU Funding & Tenders Portal by 31 July 2026 at 11:00 (Europe/Budapest).

What it funds

Scope summary

Supply and delivery of hardware and software to establish a virtual reality training laboratory at the Police Academy in the Republic of Moldova under the EU4Security Moldova project. This is a relaunch of a previously failed procedure (CEPOL/2025/OP/0018).

Estimated contract value:Approximately €130,000 (estimated overall contract amount).

Who can apply

Commercial suppliers of IT, simulation and VR hardware/software and integrators able to deliver, install and provide related services. The procedure is an open e-submission tender managed by the European Union Agency for Law Enforcement Training (CEPOL).

Procurement type and duration:Supplies contract; planned implementation period about 3 months; tender validity 6 months.

Key deadlines

1. 1Clarification period ends 23 July 2026 (per tender documents).
2. 2Tender submission deadline 31 July 2026, 11:00:59 (Europe/Budapest).

How to apply

Submit a full tender electronically via the EU Funding & Tenders Portal following the tender specifications, financial offer form and required annexes. Consult the published tender documents for templates, technical requirements and declaration on honour Tender documents and portal. ¹

Footnotes

1. 1All official tender documents (Tender Specifications, Draft Contract, Annexes and forms) are published on the Funding & Tenders Portal link above; refer to those documents for full eligibility, selection and award criteria.

Opportunity summary

The European Union Agency for Law Enforcement Training (CEPOL), under the EU4Security Moldova project, has published a relaunch procurement to supply hardware and software to establish a virtual reality laboratory at the Police Academy in the Republic of Moldova. The procedure is a relaunch of the previous tender CEPOL/2025/OP/0018 due to failure of contract implementation. The procurement is classified as supplies with CPV main code 30200000 and additional CPV codes 48000000 and 30213100. The estimated overall contract value is €130,000 and the planned contract performance period is 3 months. The tendering process uses electronic submission through the EU Funding and Tenders Portal. An open tender event is scheduled for 31 July 2026 and the final submission deadline is 31 July 2026 at 11:00:59 (Europe/Budapest timezone). ¹

Deadlines:Submission deadline: 31 July 2026, 11:00:59 (UTC+2 Europe/Budapest). Open tender event (occurrence): 31 July 2026 at 14:00:00 (UTC+2). Deadline for additional information requests ends 23 July 2026. There is an earlier listed date 1 January 2026 09:00:59 for an unspecified milestone in the metadata but the authoritative closing date is 31 July 2026 11:00:59. ¹

Contracting authority:Lead contracting authority: European Union Agency for Law Enforcement Training (CEPOL), headquartered in Budapest, Hungary. The procurement project ID is CEPOL/2026/OP/0010 and the tender is published on the EU Funding & Tenders Portal. ¹

Eligibility and applicant details

The procedure is a public procurement for supplies and follows selection criteria described in the procurement documents. Specific tenderer qualification requests are present in the tendering terms and applicants must consult the procurement documents for the full list of required evidence. SMEs are indicated as not specifically suitable (smeSuitableIndicator: false), but typical eligible applicant types for this kind of EU agency procurement include suppliers (companies), SMEs, large enterprises, distributors, resellers, system integrators, value-added integrators, and authorised representatives. Public bodies and research institutes could participate if they supply the requested goods and services and meet selection criteria. Tender submission is via electronic submission; participation is not limited by consortium requirements in the metadata, but the procurement documents should be consulted for consortium rules and requirements. ¹

Eligible Applicant Types (detailed):Based on the tender type and procurement documentation structure, eligible applicant types include: suppliers of IT hardware and software, system integrators, SMEs and large enterprises, authorised resellers, distributors, value-added resellers, consortia of suppliers where allowed under the procurement rules, and other commercial entities able to deliver and install VR hardware and software in Moldova. Public research organisations or universities may participate only if they act as suppliers/contractors and satisfy commercial procurement selection criteria. Individual natural persons are not the typical tenderers for such supplies. Applicants must meet the specific tenderer qualification and selection criteria set out in the tender documents. ¹

Funding Type:This is a procurement contract (tender) to purchase goods and associated services. The primary financial mechanism is a public procurement/supply contract awarding an estimated contract value (payment for delivered goods and services). No grant, loan, or equity instrument is involved. ¹

Consortium Requirement:The metadata does not mandate a consortium. The procurement documentation references tenderer qualification requests and may allow participation by single legal entities or consortia where permitted. Prospective bidders must consult the Tender Specifications and Annexes for explicit rules on joint submissions or subcontracting. ¹

Beneficiary Scope (Geographic Eligibility):The contracting authority is an EU agency; the procurement is published on the EU Funding & Tenders Portal. The tender does not restrict participation explicitly in the scraped summary, but standard EU procurement practice allows economic operators established in EU Member States and frequently operators from EEA or selected third countries depending on international agreements. Since the supply destination is Moldova (Republic of Moldova) under the EU4Security Moldova project, the successful supplier must be able to deliver and install equipment in Moldova and comply with local and EU contract requirements. Bidders should check the Tender Specifications for any nationality or country-of-establishment restrictions. ¹

Target Sector:The targeted thematic sectors are law enforcement training and education, information and communication technology (ICT), immersive simulation/virtual reality, security, and public safety training. CPV codes include 30200000 (computer equipment and accessories), 30213100 (virtual reality hardware/software components) and 48000000 (software package and information systems). ¹

Mentioned Countries:Republic of Moldova is explicitly mentioned as the destination and beneficiary location (Police Academy in the Republic of Moldova). The contracting authority is an EU agency based in Hungary (CEPOL). The procurement is published by CEPOL on the EU portal, meaning EU Member States and related geographic areas are implicated. ¹

Project Stage and Expected Maturity:This procurement is at the implementation/delivery stage: provision, installation, configuration and commissioning of hardware and software for a VR laboratory. The expected maturity is demonstration/implementation leading to operational use in training (not research or early-stage development). The contract duration is planned 3 months, indicating turnkey supply and setup. ¹

Funding Amount:Estimated overall contract amount: €130,000 (one hundred thirty thousand euros). This is the estimated total procedure value published in the tender metadata. ¹

Application Type and Submission Method:Application method: Open call for tenders published on the EU Funding & Tenders Portal. Submission method: mandatory electronic submission via the portal (ESUBMISSION). Closing submissions through the portal by 31 July 2026 at 11:00:59 (Europe/Budapest timezone). Interested tenderers should register on the portal and follow the tender submission instructions. ¹

Nature of Support:Beneficiaries (i.e. the contracting authority) will purchase goods and services from the successful tenderer and pay for delivery and installation. The support is monetary (payment under a supply contract) in exchange for tangible goods and services. No direct grant funding is provided to tenderers. ¹

Application Stages:The procurement process involves at least the following stages: 1) publication and submission of tender; 2) evaluation of tenders by the contracting authority; 3) contract award and standstill (if applicable); 4) contract signature and implementation. The tender documents include an open tender event on the closing date. Exact staged procedures and any pre-qualification steps are described in the Tender Specifications and Annexes. ¹

Success Rates:No explicit success rate is provided in the tender metadata. For single-supplier procurements of this size, success depends on meeting all technical, administrative and financial requirements and offering the best value according to award criterion (price weighted 100 according to metadata). Historically, public tenders have low success rates depending on number of bidders; bidders should assume competition and prepare fully compliant offers. ¹

Co-funding Requirement:No co-funding from applicants is required beyond delivering the goods and services for which they will be paid under the contract. The procurement is financed under the EU4Security Moldova project and the contracting authority will pay the contractor. No cost-sharing or matching contribution is indicated in the metadata. ¹

Technical, administrative and contractual requirements

Tenderers must consult the full set of procurement documents published with the tender. The publication includes: Invitation letter; Tender Specifications; Draft Contract and Draft Contract Annexes including Appendix 2 and Appendix 3 (security baseline); Annexes 2 to 8 covering Declaration on Honour, financial offer form, technical proposal form, legal and financial identification, and additional supporting documents. The tender documentation contains the technical requirements for hardware and software, security requirements, contractual terms and conditions, evaluation and award criteria, and the forms and templates to be completed by bidders. All documents were published on 24 June 2026 and are available on the tender page. ¹

1. 1Key documents published: Invitation letter; Tender Specifications (01 TS_CEPOL2026OP0010_Relaunch VR Lab_V1.pdf); Draft Contract (Draft DC_V1.pdf); Appendix 2 upd_V1.pdf; Appendix 3 Security baseline_V1.pdf; Annex 2 Declaration on Honour; Annex 3, Annex 4, Annex 5_1_5_2, Annex 6 Financial Offer (Annex 6 Fin Offer_V1.xlsx), Annex 7 Technical Proposal Form (Annex 7 - Technical Proposal Form_V1.docx), Annex 8 Legal Entity and Financial Identification Form (Annex 8 - Legal identity).
2. 2Tender type: supplies procurement, estimated value €130,000, planned performance 3 months.
3. 3Submission: electronic only via Funding & Tenders Portal; tender validity period required is 6 months.
4. 4Awarding criterion: price is the principal awarding criterion with 100 weight according to metadata; details and any subcriteria are in the Tender Specifications.
5. 5Security requirements: a security baseline appendix is provided; bidders must meet security measures specified (see Appendix 3).
6. 6Contractual documents: Draft contract and annexes set out terms including electronic order and payment usage, contract execution requirements and conditions for delivery and acceptance.

Templates and application structure

The tender package includes standard annex templates and forms that bidders must complete and submit. These are provided as Annex 2 through Annex 8 and include native-format documents where relevant. Key templates and forms include:

1. 1Annex 6 Financial Offer (Annex 6 Fin Offer_V1.xlsx): Excel financial proposal template where bidders input prices, totals and required breakdowns. Complete following instructions in the Tender Specifications.
2. 2Annex 7 Technical Proposal Form (Annex 7 - Technical Proposal Form_V1.docx): Word document for describing the technical solution, equipment list, compliance with technical specifications, delivery and installation plan, maintenance and training provisions.
3. 3Annex 8 Legal Entity and Financial Identification Form (Annex 8 - Legal identity): PDF form to provide legal and bank identification details of the tenderer.
4. 4Annex 2 Declaration on Honour (Annex 2 DoH_V1.docx): Standard declaration confirming absence of exclusion grounds and compliance with procurement conditions.
5. 5Draft Contract (Draft DC_V1.pdf) and Draft Contract Annexes (Appendix 2 upd_V1.pdf, Appendix 3 Security baseline_V1.pdf): Contractual terms and security/compliance requirements to be accepted by the contractor upon award.

How to structure the submission:bidders should prepare the following parts as separate attachments or consolidated as permitted in the Tender Specifications: 1) Administrative documentation including completed Annex 2 Declaration on Honour and Annex 8 Legal Entity form; 2) Technical proposal using Annex 7, detailing hardware list, software licencing, VR systems, peripherals, installation, testing, training for end users, maintenance and warranties; 3) Financial offer using Annex 6 with currency EUR and clear itemised pricing and totals; 4) Any required certificates or supporting documents evidencing compliance with security baseline and other technical standards; 5) Declarations on subcontracting if applicable and a clear description of the tenderer (or consortium) structure and responsibilities. Ensure compliance with tender validity (6 months) and all submission format requirements in the Tender Specifications. ¹

Evaluation and award

According to the published tender metadata, the awarding criterion shown is price with a numerical weight indicated. Tender evaluation will compare bids for compliance with technical specifications, security baseline and contractual conditions and will select the most economically advantageous tender in accordance with the stated criteria. Tenderers must follow the instructions in the Tender Specifications for evaluation details, documentation and any minimum thresholds for technical compliance. After award, standard EU contracting procedures apply including possible standstill periods. ¹

Practical recommendations for applicants

1. 1Download and read the full Tender Specifications, Draft Contract and all annexes published on 24 June 2026 prior to preparing your submission.
2. 2Use Annex 7 Technical Proposal Form and Annex 6 Financial Offer form exactly as provided; do not modify the templates unless explicitly allowed.
3. 3Ensure your technical proposal demonstrates full compliance with the security baseline (Appendix 3) and any installation, training, and after-sales requirements.
4. 4Confirm you can deliver, install, commission and train end-users in Moldova within the planned 3-month period and include a realistic project schedule in the technical proposal.
5. 5Provide complete legal and financial identification using Annex 8 and sign the Declaration on Honour (Annex 2).
6. 6Plan for electronic submission on the Funding & Tenders Portal and submit well before the deadline to avoid technical issues. Note the additional information request period closes 23 July 2026.
7. 7If intending to form a consortium, verify the Tender Specifications permit joint bids and follow required forms and lead entity designation rules.
8. 8Price competitively and ensure all cost elements are included in the Annex 6 financial template; the award is price-weighted per metadata.

Summary — What this opportunity is about and how to approach it

This is a public procurement tender by CEPOL to procure and implement a virtual reality laboratory at the Police Academy in the Republic of Moldova as part of the EU4Security Moldova project. The tender is a relaunch due to failure of prior contract implementation and seeks turnkey delivery of hardware, software, installation, security-compliant configuration, user training and related services. The procurement is modest in scale (estimated €130,000) and has a short performance window (planned 3 months). Eligible bidders are commercial suppliers or consortia able to deliver VR systems and associated services, and they must submit electronically via the EU Funding & Tenders Portal by 31 July 2026. The procurement documents published on 24 June 2026 contain all technical specifications, contractual terms and templates (Annexes 2 to 8, Draft Contract, Appendices). Price is the primary award criterion per metadata, but technical compliance and security requirements are mandatory. Bidders should follow the provided templates exactly, demonstrate capacity to deliver and install equipment in Moldova within the timeframe, comply with the security baseline, and ensure timely electronic submission. For complete requirements and to download the official documents see the tender page on the EU Funding & Tenders Portal. ¹

Footnotes

1. 1Source: EU Funding & Tenders Portal tender details CEPOL/2026/OP/0010 Relaunch: VR Laboratory for Moldova, documents published 24 June 2026, available via the portal: ec.europa.eu

Project Background and Purpose

Key Tender Details

This tender is a relaunch of the failed CEPOL/2025/OP/0018 procedure under the EU4Security Moldova project, aiming to establish a virtual reality (VR) laboratory at the Police Academy in Moldova to enhance law-enforcement training capabilities ¹.

Estimated Contract Value:The estimated overall contract amount is €130,000, covering the supply of ICT equipment and related services for the VR laboratory setup ².

Contract Duration:The maximum contract duration is 3 months, reflecting a short-term delivery and implementation timeline for the equipment and setup ³.

Award Method:The award will be based on the lowest price criterion, with 100% weight given to price in the evaluation process ⁴.

1. 1Tender Deadline: 31 July 2026 at 11:00 (Europe/Budapest time)
2. 2Public Opening Date: 31 July 2026 at 14:00 (Europe/Budapest time)
3. 3Last Date for Questions: 23 July 2026 at 23:59 (Europe/Budapest time)
4. 4Procedure Type: Open procedure
5. 5Contract Nature: Supplies (CPV 30200000 – Computer equipment and supplies)

The tender seeks to award a direct contract for the provision of ICT equipment to set up a cutting-edge VR laboratory, supporting Moldova’s law enforcement in advanced training simulations ⁵.

This initiative is part of CEPOL’s international cooperation efforts under EU4Security Moldova, which also includes the recent inauguration of a cybercrime lab in Chisinau to strengthen digital investigation capabilities ⁶.

Interested suppliers must submit their technical proposal and financial offer electronically via the EU Funding & Tenders Portal, using the forms provided in Annex 7 (Technical Proposal) and Annex 6 (Financial Offer) ⁷.

All procurement documents, including the draft contract, tender specifications, and declaration on honour, are available for download from the official tender page EU Funding Portal.

SMEs are not explicitly excluded, but the tender is marked as not SME-suitable, indicating potential complexity or scale requirements that may favor larger suppliers ⁸.

For further information on CEPOL’s procurement activities, consult the CEPOL Procurement Plan 2026 Amendment No.1, which outlines planned procedures and budget allocations ⁹.

Footnotes

1. 1Official tender description: EU Funding Portal.
2. 2Estimated contract value confirmed in tender documents: Czech Trade.
3. 3Contract duration specified as 3 months: DevelopmentAid.
4. 4Award criterion based on lowest price (100% weight): [[EU Funding Portal Tender Details]].
5. 5Direct contract for ICT equipment to set up VR lab: Evergabe.
6. 6Cybercrime lab inauguration in Chisinau under EU4Security Moldova: CEPOL Facebook Post.
7. 7Annex 6 and Annex 7 forms available in tender documents: [[EU Funding Portal Documents]].
8. 8SME suitability indicator: false in procurement lot details: [[EU Funding Portal Lot Data]].
9. 9CEPOL Procurement Plan 2026 Amendment No.1: CEPOL Key Documents.